7324Med Health Finance And Project Assessment Answers

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In order to assist you to develop the scope for the project plan the tasks that will need to be performed by this project but are not limited to:

Quantification of the size of the obesity problem in the Community where the clinic will be based

Size and cost of change management implementation in introducing new models of care
Number and mix of staff required
Solutions identification and approaches i.e. possible models of care/pathways
Project team that will be assembled for the project

Improve on the chronic care model and patient care

Assign patients to regular health care teams or ‘empanelling’ so that patients are cared by regular healthcare teams led by Family Physicians

Utilise healthcare teams that will comprise family physicians, care managers, care coordinators and allied healthcare professionals
Utilise teams to consider patient’s medical and psychosocial backgrounds to better engage patients around their care plans leading to stronger relationships and more effective disease prevention, health promotion and patient empowerment

Answer:

Problem statement

This project is based on Mount Pleasant Community Healthcare Clinic which is a new primary healthcare facility that offers accessible, affordable, integrated and quality care to all. The facility has started its journey in 2017 and with the services provided it is growing rapidly. Hence, with the growing population and demand, it is becoming difficult for them to maintain their services. Therefore, it has decided to open up a separate facility for managing the growing obesity problem in the community. Hence, this project has been undertaken to develop a new facility for management of the obesity problem within the community.

Project mission statement

This project is focused on developing a new facility for Mount Pleasant Community Healthcare Clinic so that they can easily manage the growing population and demand. The motive of this project is to provide Mount Pleasant Community Healthcare Clinic with a new place so that they can manage the growing obesity problem in the community.

Project goals, objectives and strategies

Project goal

The goal of this project is to develop a new facility for Mount Pleasant Community Healthcare Clinic to reduce the overgrowing problem of obesity in the community. This project will help to achieve the desired goals of the Mount Pleasant Community Healthcare Clinic.

Project objectives

Specific – New facility will be developed for treating growing obesity problem in the community.
Measurable – New facility will provide treatment to persons in the community suffering from obesity.
Achievable – New facility will help to reduce the estimated proportion of attendees at the clinic to 50% in 2035 which has been estimated to be 70%.
Realistic – The growing number of people with obesity problem will be reduced by the year 2035.
Time limited – The new facility will provide suitable treatment to the persons with obesity problem so that number of patients decrease by the year 2035.

Project strategies

The project details have to be finalized prior to execution and implementation so that success of the project is ensured and there is no delay or budgeting problem. The expectations of the client has to be given priority so that there is no scope creep within the project. The selection of a right team is always essential for any project so it has to be done properly. The milestones of the project have to be clearly identified and presented to the stakeholders so that they are aware of every phase of the project. Proper risk management strategies and procedures have to be developed so that the project does not becomes a failure. Finally, it is vital to make an evaluation of the project so that future projects can be carried out by mitigating the errors in previous project.

Deliverables

The deliverables that will be achieved from the project are presented as below:

Creation of conceptual design of the facility
Creation of technical design of the facility
Creation of funding document
Analysis of market and competition
A venue for the new facility
Procurement of raw materials
Designing of facility
Development of facility
Training to staffs
Opening of the new facility

Schedule for the project

Task Name	Duration	Start	Finish
Mount Pleasant Community Healthcare Clinic Development Project	179 days	Mon 11-06-18	Thu 14-02-19
Phase 1 - Initiation	20 days	Mon 11-06-18	Fri 06-07-18
Determining the requirements	4 days	Mon 11-06-18	Thu 14-06-18
Creation of conceptual design	5 days	Fri 15-06-18	Thu 21-06-18
Creation of technical design	4 days	Fri 22-06-18	Wed 27-06-18
Approval of project	2 days	Thu 28-06-18	Fri 29-06-18
Review of the project	1 day	Mon 02-07-18	Mon 02-07-18
Preparation of draft	2 days	Tue 03-07-18	Wed 04-07-18
Creation of funding document	2 days	Thu 05-07-18	Fri 06-07-18
Phase 2 - Planning	41 days	Mon 09-07-18	Mon 03-09-18
Evaluation of current business	3 days	Mon 09-07-18	Wed 11-07-18
Research market and competition	4 days	Thu 12-07-18	Tue 17-07-18
Evaluation of risks and threats	5 days	Wed 18-07-18	Tue 24-07-18
Selection of venue	6 days	Wed 25-07-18	Wed 01-08-18
Selection of contractor	7 days	Thu 02-08-18	Fri 10-08-18
Selection of supplier	7 days	Mon 13-08-18	Tue 21-08-18
Assessment of available resources	4 days	Wed 22-08-18	Mon 27-08-18
Assigning task to development team	2 days	Tue 28-08-18	Wed 29-08-18
Create resource allocation document	2 days	Thu 30-08-18	Fri 31-08-18
Finalizing the plan	1 day	Mon 03-09-18	Mon 03-09-18
Phase 3 - Implementation	97 days	Tue 04-09-18	Wed 16-01-19
Designing the facility	10 days	Tue 04-09-18	Mon 17-09-18
Review of design	2 days	Tue 18-09-18	Wed 19-09-18
Implementing the design	12 days	Thu 20-09-18	Fri 05-10-18
Procurement of raw materials	15 days	Mon 08-10-18	Fri 26-10-18
Development of the facility	50 days	Mon 29-10-18	Fri 04-01-19
Checking the construction	5 days	Mon 07-01-19	Fri 11-01-19
Conducting evaluation of the facility	3 days	Mon 14-01-19	Wed 16-01-19
Phase 4 - Closure	21 days	Thu 17-01-19	Thu 14-02-19
Preparation of project document	2 days	Thu 17-01-19	Fri 18-01-19
Presentation of report	3 days	Mon 21-01-19	Wed 23-01-19
Standardizing the project	2 days	Thu 24-01-19	Fri 25-01-19
Creation of facility blueprints	4 days	Mon 28-01-19	Thu 31-01-19
Documentation of training materials	2 days	Fri 01-02-19	Mon 04-02-19
Providing training to staffs	7 days	Tue 05-02-19	Wed 13-02-19
Opening of facility	1 day	Thu 14-02-19	Thu 14-02-19

Gantt chart for the project

Risk analysis and contingency plans

Risk ID	Risk	Description	Impact	Probability	Contingency plan
1	Budgeting of project	Over budgeting of the project may lead to failure or non-acceptance by client	High	Medium	Budgeting of the project has to be approved from client and financial status review have to be done on a regular basis
2	Duration of project	Extending the project beyond estimated timeline may lead to failure or project and cost overhead	High	Medium	Progress have to be monitored weekly to determine the completion rate of the project
3	Staffing for project team	Lack of staffs in the project team may lead to delay of project	Medium	Low	Proper staffing has to be done with the help of resource management strategies
4	Client-user staffing	Inadequate staffing may result into lengthening of the project	Low	Low	Proper staffing has to be ensured from client end after reviewing of the resource allocation from project team
5	User departments	Increase in number of user departments may result into changes in project scope	Low	Low	Stakeholders have to be engaged at every step of the project to ensure approval on fulfilment of requirements
6	Administration and control	Improper change control management procedures may result into project delay or failure	Medium	High	Proper change management procedure has to be identified and implemented with immediate effect in case of any change in requirements
7	Support from client	Lack of support from clients may result into wrong outcome and deliverables from the project	High	Medium	Stakeholders have to be requested for feedback at each and every stage of the project
8	Qualification of project development team	Lack of project management knowledge may lead to delay in project	High	Medium	The professional skills and knowledge must be analysed prior to allocation in the development team

Project resources required

The required resource for development of the Mount Pleasant Community Healthcare Clinic is presented as below:

Resource Name	Type	Initials	Std. Rate
Project manager	Work	P	$20.00/hr
Business Analyst	Work	B	$25.00/hr
Procurement manager	Work	P	$15.00/hr
Designer	Work	D	$20.00/hr
Architect	Work	A	$25.00/hr
Development officer	Work	D	$20.00/hr
Contractor	Work	C	$10.00/hr
Supplier	Work	S	$10.00/hr
Raw materials	Material	R	$50,000.00
Venue	Material	V	$1,000,000.00

Project management structure

The stakeholders been identified in context to the development of Mount Pleasant Community Healthcare Clinic are presented as below:

Stakeholders list	Name
Project sponsor	City Council
Project manager	Mr. Jeff Hardy
Internal Stakeholders	· Project Team · Consultants and specialists · Clinical research associates · Functional Manager · Medical directors · Operation manager · Program manager · Project manager · Project management office · Principal investigators
External stakeholders	· Board of directors · Community · Consultants · Patients · Government agencies · Healthcare stakeholders · Legislators or policy makers · Non-governmental organizations (NGOs) · Regulatory agencies · Research partners · Vendors or suppliers

Budget

The estimated budget for the project is $1,142,120.00 and the detailing of budget is presented as below:

Task Name	Duration	Resource Names	Cost
Mount Pleasant Community Healthcare Clinic Development Project	179 days	$1,142,120.00
Phase 1 - Initiation	20 days	$5,880.00
Determining the requirements	4 days	Business Analyst, Project manager	$1,440.00
Creation of conceptual design	5 days	Business Analyst, Designer	$1,800.00
Creation of technical design	4 days	Architect, Designer	$1,440.00
Approval of project	2 days	Business Analyst	$400.00
Review of the project	1 day	Project manager	$160.00
Preparation of draft	2 days	Project manager	$320.00
Creation of funding document	2 days	Project manager	$320.00
Phase 2 - Planning	41 days	$1,008,480.00
Evaluation of current business	3 days	Business Analyst, Project manager	$1,080.00
Research market and competition	4 days	Business Analyst	$800.00
Evaluation of risks and threats	5 days	Project manager	$800.00
Selection of venue	6 days	Business Analyst, Project manager, Venue[1]	$1,002,160.00
Selection of contractor	7 days	Procurement manager	$840.00
Selection of supplier	7 days	Procurement manager	$840.00
Assessment of available resources	4 days	Development officer, Procurement manager	$1,120.00
Assigning task to development team	2 days	Project manager	$320.00
Create resource allocation document	2 days	Project manager	$320.00
Finalizing the plan	1 day	Business Analyst	$200.00
Phase 3 - Implementation	97 days	$123,640.00
Designing the facility	10 days	Designer	$1,600.00
Review of design	2 days	Architect	$400.00
Implementing the design	12 days	Architect, Contractor	$3,360.00
Procurement of raw materials	15 days	Procurement manager, Raw materials[1]	$51,800.00
Development of the facility	50 days	Architect, Contractor, Raw materials[1]	$64,000.00
Checking the construction	5 days	Development officer	$800.00
Conducting evaluation of the facility	3 days	Business Analyst, Development officer, Architect	$1,680.00
Phase 4 - Closure	21 days	$4,120.00
Preparation of project document	2 days	Project manager	$320.00
Presentation of report	3 days	Project manager	$480.00
Standardizing the project	2 days	Business Analyst, Project manager	$720.00
Creation of facility blueprints	4 days	Designer	$640.00
Documentation of training materials	2 days	Project manager	$320.00
Providing training to staffs	7 days	Development officer	$1,120.00
Opening of facility	1 day	Business Analyst, Development officer, Project manager	$520.00

Communications and reporting

Communication plays an important role for the success of every project. Hence, the plan for communication and reporting for the project is illustrated as below:

Communication Purpose	Format	Frequency	Distribution
Briefing of team	Through restricted and secure intranet	Every day at 09:30 AM	Team for the project along with stakeholders that have access to secure project info area
Weekly status reports	With the help of internal intranet	On a weekly basis	· Project team · Project sponsor · Senior management
Report for Technical incident	Through email	Immediately after occurrence of an incident	· IT department
Details on budgeting and scheduling	With the help of spreadsheets along with detailed Gantt chart	Regular on a Weekly basis	· Project Sponsor · Senior management
Accomplishments along with setbacks	Email and intranet	Weekly	· Internal stakeholders
Schedule milestones	Email and intranet	Weekly	· Internal stakeholders
Cost milestones	Email as well as intranet	Weekly	· Internal stakeholders
Analysis of risks	Email as well as intranet	Weekly	· Internal stakeholders

References

Correa, A. (2016). Project management in architectural practices: project success factors in building design processes (Doctoral dissertation, Dublin Business School).

Fleming, Q. W., & Koppelman, J. M. (2016, December). Earned value project management. Project Management Institute.

Harrison, F., & Lock, D. (2017). Advanced project management: a structured approach. Routledge.

Heagney, J. (2016). Fundamentals of project management. AMACOM Div American Mgmt Assn.

Hornstein, H. A. (2015). The integration of project management and organizational change management is now a necessity. International Journal of Project Management, 33(2), 291-298.

JOSEPH. PHILLIPS, P. M. P., CBAP, I., & PMP, C. (2018). PMP PROJECT MANAGEMENT PROFESSIONAL STUDY GUIDE. McGraw-Hill Education.

Kerzner, H. (2017). Project management metrics, KPIs, and dashboards: a guide to measuring and monitoring project performance. John Wiley & Sons.

Kerzner, H., & Kerzner, H. R. (2017). Project management: a systems approach to planning, scheduling, and controlling. John Wiley & Sons.

Martinelli, R. J., & Milosevic, D. Z. (2016). Project management toolbox: tools and techniques for the practicing project manager. John Wiley & Sons.

Mir, F. A., & Pinnington, A. H. (2014). Exploring the value of project management: linking project management performance and project success. International journal of project management, 32(2), 202-217.

Nicholas, J. M., & Steyn, H. (2017). Project management for engineering, business and technology. Taylor & Francis.

Sears, S. K., Sears, G. A., Clough, R. H., Rounds, J. L., & Segner, R. O. (2015). Construction project management. John Wiley & Sons.

Svejvig, P., & Andersen, P. (2015). Rethinking project management: A structured literature review with a critical look at the brave new world. International Journal of Project Management, 33(2), 278-290.

Too, E. G., & Weaver, P. (2014). The management of project management: A conceptual framework for project governance. International Journal of Project Management, 32(8), 1382-1394.

Turner, R. (2016). Gower handbook of project management. Routledge.

Walker, A. (2015). Project management in construction. John Wiley & Sons.

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