3002100 Business |Implementation of change in business process
Questions:
1. Identify a significant change taking place in your organization and detail the change process that is taking or has taken place.
2. Detail how you would have managed it differently or how you think it was managed correctly.
3. What tools or techniques were used and how?
4. What were the environmental factors impacting your organization?
5. What role has globalization played in changing your organization?
6. What changes do you foresee in the future?
7. What do you think your organization does well or should do better to prepare for the future and be proactive in its response to change?
Answers:
To: The Chief Executive Officer
From: The Manager
Date: 18/6/2016
Subject: Implementation of change in business process
Respected Sir,
We will be delighted to inform you that we will be bringing a change in our business process by the implementation of modern technologies. We will be implementing cloud computing in our business with an aim of better hassle free business operation. This implementation will be highly beneficial for the company as the cloud technology connects all remote business centers over one single virtual storage platform. Apart from that the main advantage of cloud computing is that it provides data security thus the issues of data theft can be avoided with this technology (Gangwar, Date & Ramaswamy, 2015). Over the cloud computing the managers will be easily monitoring the work process of their subordinates so that they will be able to identify the issue or challenges or discrepancy with an ease. The cloud computing will bring several other similar benefits to the growth of the company as it over the virtual portal; the managers will be connecting with the clients as well. Moreover, it can be said that the virtual storage device will make an ease in the entire business process. The communication among the employees as well as the clients will be simplified which is an important aspect for growth of any company.
In order to implement the cloud computing within the business process, a proper management team will be set up. The team or group will be consisting of different personnel including technology experts, business experts and representative of general management. Along with all the team will design the whole process of implementation of the technology at first. Secondly the essential infrastructure will be built within the workplace so that the technology can be successfully installed (Oliveira, Thomas & Espadanal, 2014). In order to assure best implementation and to get rid of the burden of cloud implementation, a third party cloud provider like Amazon can be hired against a particular amount of money in a timely manner. After implementation, the major duty of the management team will be helping the employees in understanding and using the cloud technology. Since the technology will be new to employees of the company, training on how to handle the device and other nitty-gritty of the technology must be given to the employees.
The implementation of cloud computing needs several aspects and the most important thing that is essential in the implementation of cloud computing is the experts. Unless appropriate professionals the implementation of the technology will not be successful. The other aspects are a cloud server and an infrastructure (Lian, Yen & Wang, 2014). There are free open source software available such as Microsoft and Oracle, which make an ease in the implementation of the cloud computing. Several technologies based tools as well as software will using in order to assure effective monitoring of the virtual storage device. However in respect to the discussion, it must be mentioned that the most important aspect of to implement the cloud computing technology is the internet. Since the technology us internet based, the employees will be made aware of the usage of internet.
Since the company deals with the soft drinks, customers are the integral part of the company. In regard to that, it must be mentioned that the market of soft drinks or beverage industry is already occupied by giant companies. Since government imposes several restriction on the soft drink making companies regarding the use of one of the most essential resources, water. Water is one of the major raw material of the company, thus it must need to be assured that there will be no misuse of the resource. Another major factor is the quality maintenance. The use preservatives in order to enhance the taste are increasing among the beverage makers. There have been many instances where many companies were alleged due to using the non healthy components in the beverages or soft drinks. Thus special attention must b given to the sustainable business practices in order to assure minimum carbon footprint.
Globalization played a major role in our achievement of success towards the growth of the business. In terms of globalization, the company is no more limited within the home country; rather it had reached to the international markets and expanded its business. Globalization mainly refers to the implementation of modern technological innovation in the every sector of business process (Dunning, 2014). Like any other joint companies, technological innovations have been adopted the company’s business process. The technological advancement includes several modern technologies like technology based manufacturing machines to produce soft drinks minimizing the human labor. Apart from that all the units of the company is closely connected to each other while building large business network.
The major challenge that can occur in the near future is regarding the use of the cloud computing technology. Since most of the existing employees are unaware of how to handle the virtual storage device, cloud, there will be challenges and issues within the workforce of the company (Avram, 2014). Thus in order to figure out the solution of the challenges and issues, training program by experts will be given to the employees regarding the usage of the technology. Apart from that, the other major challenge will be regarding the successful implementation of the cloud technology. It needs to assured as well as monitored that the cloud computing technology is being installed under the strict supervision of the technological experts.
In respect to change aiming to improve the business operation, sustainable approach must be adopted in terms of business development. The sustainable practices must be incorporated in the entire business process so that the carbon footprints will be remained lower (Ortiz?de?Mandojana & Bansal, 2016). In order implement sustainable practice and to improve the business process, the professionals of the company must be aware of sustainability in relation with business.
With regards,
The Manager
References
Avram, M. G. (2014). Advantages and challenges of adopting cloud computing from an enterprise perspective. Procedia Technology, 12, 529-534.
Dunning, J. H. (2014). The Globalization of Business (Routledge Revivals): The Challenge of the 1990s. Routledge.
Gangwar, H., Date, H., & Ramaswamy, R. (2015). Understanding determinants of cloud computing adoption using an integrated TAM-TOE model. Journal of Enterprise Information Management, 28(1), 107-130.
Lian, J. W., Yen, D. C., & Wang, Y. T. (2014). An exploratory study to understand the critical factors affecting the decision to adopt cloud computing in Taiwan hospital. International Journal of Information Management, 34(1), 28-36.
Oliveira, T., Thomas, M., & Espadanal, M. (2014). Assessing the determinants of cloud computing adoption: An analysis of the manufacturing and services sectors. Information & Management, 51(5), 497-510.
Ortiz?de?Mandojana, N., & Bansal, P. (2016). The long?term benefits of organizational resilience through sustainable business practices. Strategic Management Journal, 37(8), 1615-1631.
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