Tsl688 Applied Research Project: Case Assessment Answers

Develop a Project Plan

This assignment will assess student's understanding of the project integration, project time management, managing project cost and project risks topics. The report should emphasize how you are managing this as a project. This assignment is intended to be the application of theory and not the reproduction of theory.

Task:

Develop a project plan for an approved project of choice, implementing the material that you have covered and focusing on scope, time, cost and risk.

Answer:

Project plan overview and critical assumptions

The project mainly focuses on the renovation of “Parkway parade” which is a shopping center located in Marine parade, Singapore. The mall was mainly opened on 9^th March 1984 and it is one of the first suburban shopping mall in Singapore (Lendlease.com 2017). However, in the year 2000, the mall was sold to the Pacific Insurance Company and subsequently “Lende Lease” was appointed for managing the mall. The mall was renovated for expansion and for incorporating food court, alfresco-dining area, rows of retail shops and for the extension of APIC2.

Project purpose

The main purpose of the project is to renovate “Parkway Parade” so that the shopping mall remains ahead of competition especially from malls in the East and others from Orchard belt. The renovation of the mall also helps in providing proper shopping experience to the customers. The construction of food court ,alfresco-dining area, rows of retail shops and extensions of APIC2 are helpful in providing additional facility to the people of Singapore.

Business and project goals and objectives

The main goal of the project is to renovate the shopping mall by incorporating alfresco-dining area, rows of retail shops and amusement center for providing proper facility to the people of Singapore. The renovation of the mall is also done in order to keep it ahead of competition from various other competitors of Singapore.

The main objectives of the project are as follows:

To keep the shopping mall ahead of competition in the market of Singapore
To provide proper facility to the people of Singapore
To increase the annual revenue that is collected from the Parkway Parade shopping mall.

Scope and expectations

The scope of the project is divided into two categories, which include in scope as well as out-scope.

In-scope:The in scopes of the project are provided below:

Renovation of Parkway Parade
Incorporation of alfresco-dining area, rows of retail shops and amusement center within the shopping mall
To complete the entire project of renovation within the year 2012
To complete the entire project within the budget that is around $ 600,000

Out-scope:The out scope of the project is provided below:

To expand the shopping mall outside Singapore
to build number of branches of the Parkway Parade mall

Expectation:

The expected outcomes of the project are as follows:

The entire project must be completed within the time that is assumed during the initiation phase of the project
The entire project must be completed successfully within the year 2012.
To complete the renovation for keeping the mall ahead of its competitors
The renovated mall

Assumptions and Constraints

The assumption that is mainly made before renovating the Parkway Parade shopping mall is the budget. It is estimated that the entire project will be successfully completed within the estimated budget that is around $600,000 by 2012. The estimated budget includes all the additional expenses of the project. It is also assumed that the entire project will be successfully completed for offering proper services to the people of Singapore.

The various constraints of the project are provided below:

Cost: The renovation of the shopping all will be completed within the $600,000. If the project manager are not able to renovate the entire project within the budget that is estimated during the initiation phase then number of challenges arises in the project.

Schedule: The entire project must be completed as per the created schedule. If the project manager does not follow the schedule then number of risk will arise in the project.

Scope: The scope of the project is helpful in elaborating the project objectives s that the entire project will be completed successfully within the assumed budget and time.

Project work plans

Work Breakdown structure

Figure 1: WBS

(Source: Created by Author)

Staffing plan

Role	Project Responsibility	Skills Required	Number of Staff Required	Duration Required
Project Team
Project Manager	Project status, project lead	Project Management	1	5 years
Finance manager	reviews financial department	Project Management	8	4 years
Site supervisor	Provides guidance to the workers	construction skills	7	4 years
Contractor	Takes the responsibility of constructing parkway parade	Construction skills	10	9 years
Plumber	Build the necessary furniture for the mall	Plumbing skills	25	2 years
System planner	Helps in launching APIC	System related knowledge	25	4 years
Risk manager	Analyzes risk in the project	Project management, knowledge on risks	10	1 year
Project planner	Make proper planning on the project	Project management	18	3 year

Name of the staff	Type	Max. Units	Std. Rate	Ovt. Rate	Cost/Use	Accrue At	Base Calendar
Project manager	Work	100%	$40.00/hr	$0.00/hr	$0.00	Prorated	Standard
Finance manager	Work	100%	$50.00/hr	$0.00/hr	$0.00	Prorated	Standard
Site supervisor	Work	200%	$60.00/hr	$0.00/hr	$0.00	Prorated	Standard
Contractor	Work	100%	$50.00/hr	$0.00/hr	$0.00	Prorated	Standard
Plumber	Work	500%	$30.00/hr	$0.00/hr	$0.00	Prorated	Standard
System planner	Work	300%	$37.00/hr	$0.00/hr	$0.00	Prorated	Standard
Risk manager	Work	100%	$40.00/hr	$0.00/hr	$0.00	Prorated	Standard
Project planner	Work	400%	$35.00/hr	$0.00/hr	$0.00	Prorated	Standard

Project schedule

Task Name	Duration	Start	Finish
Renovation of parkway parade	1152 days	Thu 8/21/03	Fri 1/18/08
Project planning	134 days	Thu 8/21/03	Tue 2/24/04
Requirement analysis	20 days	Thu 8/21/03	Wed 9/17/03
Analysis of project nature	24 days	Thu 9/18/03	Tue 10/21/03
Resource estimation	19 days	Wed 10/22/03	Mon 11/17/03
Estimation of time schedule	17 days	Tue 11/18/03	Wed 12/10/03
Budget estimation	18 days	Thu 12/11/03	Mon 1/5/04
Manpower estimation	15 days	Tue 1/6/04	Mon 1/26/04
Additional resource analysis	21 days	Tue 1/27/04	Tue 2/24/04
Project planning completion	0 days	Tue 2/24/04	Tue 2/24/04
Initiation phase	445 days	Wed 2/25/04	Tue 11/8/05
Procurement of funds	34 days	Wed 2/25/04	Mon 4/12/04
Appointment of stakeholders	27 days	Tue 4/13/04	Wed 5/19/04
Arrangement of meetings	38 days	Thu 5/20/04	Mon 7/12/04
Arrangement of financial plans	29 days	Tue 7/13/04	Fri 8/20/04
Appointment of contractors and workers	34 days	Mon 8/23/04	Thu 10/7/04
Preparation of blueprint	37 days	Fri 10/8/04	Mon 11/29/04
Procurement of land area	28 days	Tue 11/30/04	Thu 1/6/05
Release of local notice	29 days	Fri 1/7/05	Wed 2/16/05
Budget allocation	25 days	Thu 2/17/05	Wed 3/23/05
Resource procurement	31 days	Thu 3/24/05	Thu 5/5/05
Time division	29 days	Fri 5/6/05	Wed 6/15/05
Duty allocation	32 days	Thu 6/16/05	Fri 7/29/05
Analysis of risks	42 days	Mon 8/1/05	Tue 9/27/05
Risk mitigation and modification plan	30 days	Wed 9/28/05	Tue 11/8/05
completion of object planning phase	0 days	Tue 11/8/05	Tue 11/8/05
Execution phase	480 days	Wed 11/9/05	Tue 9/11/07
Preparation of land	34 days	Wed 11/9/05	Mon 12/26/05
Resources assortment	37 days	Tue 12/27/05	Wed 2/15/06
Initiation shopping center construction	29 days	Thu 2/16/06	Tue 3/28/06
Framework construction of shopping center	36 days	Wed 3/29/06	Wed 5/17/06
Selection of spaces for entry and exit	28 days	Thu 5/18/06	Mon 6/26/06
Bricks application	32 days	Tue 6/27/06	Wed 8/9/06
Plumbing	26 days	Thu 8/10/06	Thu 9/14/06
Installation of electrical circuits	31 days	Fri 9/15/06	Fri 10/27/06
Concrete application	22 days	Mon 10/30/06	Tue 11/28/06
Color application	29 days	Wed 11/29/06	Mon 1/8/07
Implementation of safety system	34 days	Tue 1/9/07	Fri 2/23/07
Application of tiles	41 days	Mon 2/26/07	Mon 4/23/07
Implementation of alfresco-dining area	39 days	Tue 4/24/07	Fri 6/15/07
Constructing food court	29 days	Mon 6/18/07	Thu 7/26/07
Construction of amusement centre	33 days	Fri 7/27/07	Tue 9/11/07
Completion of project execution	0 days	Tue 9/11/07	Tue 9/11/07
Development phase	88 days	Wed 9/12/07	Fri 1/11/08
Formation of Parkway Parade board	19 days	Wed 9/12/07	Mon 10/8/07
Vision statement preparation	16 days	Tue 10/9/07	Tue 10/30/07
Preparation of standard service	19 days	Wed 10/31/07	Mon 11/26/07
Launching APIC	18 days	Tue 11/27/07	Thu 12/20/07
Finalization	16 days	Fri 12/21/07	Fri 1/11/08
Development phase completion	0 days	Fri 1/11/08	Fri 1/11/08
Closure phase	5 days	Mon 1/14/08	Fri 1/18/08
Stakeholder sign off	2 days	Mon 1/14/08	Tue 1/15/08
Post project review	3 days	Wed 1/16/08	Fri 1/18/08
Closure phase complete	0 days	Fri 1/18/08	Fri 1/18/08

In the project schedule, duration is 1152 days that is 3.15 years. However according to the start and end date of the project the duration is 5 years. This is because in the duration, Saturday and Sunday are excluded.

Project budget

Project control plans

Communication plan

Communication Type	Objective	Medium	Frequency	Audience	Owner	Deliverable
Project Team meeting	This meeting is arranged in order to discuss the risks as well as challenges that are associated with the project. This is necessary for implementing appropriate methods so that risks associated with the project will be mitigated easily and the project progress will not be affected.	Face to face	As required	Project team	Project manager	Agenda
Project status report	The meeting is mainly arranged in order to know the status of the project. This is very much necessary for the project manager to have information about project status in order to make clear that the project is following the right schedule for successful execution	Face to face Conference hall	Weekly	Project manager, Stakeholders	Project team	Meeting minutes
Monthly project meetings	The monthly meetings are mainly arranged in order to discuss about the progress of the project. The site supervisor as well as contractor provides proper information about the project progress. The information is very much helpful in completing the entire project successfully within the estimated budget as well as time.	Face to face Conference	Monthly	Stakeholders Contractors Site Supervisors	Project managers	Progress report
Kick off meetings	The project is mainly arranged in order to introduce the various stakeholders including the workers about the concept of the project as well as project objectives. The meeting is also helpful providing guidelines to the stakeholders of the project so that the entire project will be completed effectively.	Face to face	Once	Different stakeholder Project sponsor Project team	Project manager	Agenda Meeting minutes

Quality management plan

Identification of factors	Purpose	Measurement of project quality	Analyzing project quality	Quality control
Training employees	The training of the employees must be done properly so that they can able to complete the project successfully by helping to achieve proper quality outcomes.	It is identified that the quality of training provided is not of proper quality and as a result, the project team face difficulty in completing the renovation.	The quality of training that is provided must be analyzed to eliminate the gaps as well as challenges.	The project team members must be trained proper. Appropriate quality of training must be provided so that they can be able to perform well in order to complete the entire project successfully.
Implementation of site for online business	The shopping mall “Parkway Parade” does not provide the facility of online shopping to its customers. This can minimize the number of customers in such a competitive market.	The implementation of site is necessary for providing the facility of online shopping so that more people get attracted towards the mall and the organization an be able to give tough competition to its competitors.	The quality of project that will increase after implementation of the site must be analyzed.	This is necessary for increasing the sales of the mall and for providing tough competition in the market of Singapore to other malls.
Quality of the materials used	Poor quality of materials cannot be helpful in the renovation of the project, as it create number of challenges as well as issues during the project progress. The progress can obstruct the project therefore it is very much important to use appropriate quality material.	The qualities of materials that are provided are not of proper quality as a result the project manager’s face challenges during the renovation of the mall.	The quality of the materials that is utilized must be analyzed properly so that the problems associated with poor quality of materials can be resolved.	High quality of materials must be utilized so that the project renovation can be completed successfully.

Change management plan

Change identification	Purpose	Change analysis	Change request approval	Change tracking
Providing training	Training must be provided in order to make sure that the project team members are performing properly for the project success.	The project manager analyzes the viability of the change.	The project manager is responsible for change request approval.	A log book is utilized for making sure that the training is provided to the members regularly so that they can perform well for achieving proper success.
Utilizing high quality materials	If the mall of Parkway Parade utilizes high quality material then thee quality of the project also enhances.	The change analysis is done by the project manager in order to make sure that the change is viable.	The project manager will approve the request.	A master log was utilized for tracking the change and in order to make sure that the change management is followed properly
Making the business online	The shopping mall “Parkway Parade” does not provide the facility of online shopping too its customers. This can minimize the number of customers in such a competitive market. The implementation of site is necessary for providing the facility of online shopping so that more people get attracted towards the mall and the organization an be able to give tough competition to its competitors.	The change analysis is done by the project manager in order to make sure that the change is viable.	The project manager will approve the request.	A master log was utilized for tracking the change and in order to make sure that the change management is followed properly

Issue management plan

Issue	Description	Purpose	Who is involved	Mitigation
Improper communication	If communication is not proper among various stakeholders then it s quite difficult to manage the project properly and thus improper communication is considered as one of the major factor. It creates problem in the project progress and thus the project managers requires extending the time of the project which further enhances project budget.	The main purpose of this plan is to resolve the issue so that the stakeholders of the project can communicate properly.	Project manager	Proper strategies as well as methods must be followed so that the stakeholders does not face difficulty in communicating with other stakeholders of the project.
Use of poor quality materials	If the materials that are utilized for renovating the shopping mall s of poor quality then number of issues created before the project manager. Therefore it is quite important to utilize materials that are of appropriate quality.	Quality materials must be utilized to make the renovation of the shopping mall successful.	Project manager	Proper quality materials must be selected for renovating the Parkway Parade project. The materials must be reviewed before using them in the renovation process.
Untrained workers	If the workers are not trained properly then number of issues arises in the project including obstruction in the project progress. Therefore it is very much important to hire workers for the project who are trained and have appropriate knowledge about the project.	This is necessary for renovating the shopping mall properly within the estimated budget and time.	Project manager	The workers of the project must have appropriate knowledge an out the project r they must be trained so that they does not face any problem in completing the entire project.
Improper concept about project objectives	If the objectives of the project are not defined or elaborated properly then it is quite difficult task to complete the project successfully for achieving the expected outcome. The project team will face problem in executing the project.	The main purpose is to provide clear idea about the aims as well as objectives of the project so that the project manager will be able to execute the project successfully within the assumed time and budget.	Project manager	It is quite important for the project managers to provide clear idea about the objectives of the project. This is very much necessary to progress with the project schedule properly so that the entire project will be completed successfully.

Risk management plan

Risk	Type of risk	Risk statement	Impact	Probability	Risk exposure	Risk mitigation
Improper budget estimation	Negative risk	If the budget of the project is not estimated properly then the project manager will face number of problems including difficulty in completing the entire project within the estimated budget as well as time.	Moderate	Likely	Medium	The budget of the project must be estimated properly by including all the additional expenses of the project. It is suggested that the project manager must review the market before estimating the cost of the resources for the project.
Improper management	Negative risk	If the project managers are unable to manage the project effectively then it is quite difficult to complete the entire project within time successfully.	Major	Very likely	High	The project managers must manage the entire project properly. The project schedules must be followed so that the entire project will be completed successfully. Proper strategies as well as methods must also be followed so that the entire project will be managed properly.
Inappropriate time estimation	Negative risk	If the time that is needed for completing the entire project is not estimated properly then the project manager will face number of problems related with the project including difficulty in progressing with the renovation of the shopping mall.	Moderate	Probable	Medium	The time that is required vfor completing the project must be estimated properly so that the entire project of renovation will be successfully completed within the estimated budget.
Improper risk analysis	Negative risk	The risks that are related with the project should be analyzed properly If the risks are not identified properly then it will create difficulty for the project. The challenges can also create obstruction in the path of project progress. Therefore it is quite important to analyze the risks properly.	Major	Very likely	High	The risks as well as challenges associated with the project must be identified properly so that it can be mitigated easily and does not create any impact on the project.

Bibliography

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