Report for Project Management of Project Proposal Plan

Discuss about the Report for Project Management of Project Proposal Plan.

Introduction to the Project

This project is based on the preparation of a project plan for a company that is planning to retreat to another country.

As per the plan of the company to retreat to another country, the project will be conducted in order to execute everything according to plan. In this project, the following tasks will be performed.

• Choice of country for retreat
• To analyze the market in the chosen country
• To estimate total budget for the retreat
• To estimate the number and nature of stakeholders for the project
• Analysis of the government guidelines and rules in the chosen country</li>
• Risk Analysis
• Risk Mitigation Steps

Project Scope Statement

Determination of the scopes of a project is necessary in order to execute the project in the right direction. An efficient project scope statement in the project management plan allows identification of the detailed scope of the undertaken project along with constraints required for the project. The in scope and out of scope parts of the project are as follows.

In-Scope (6 items checklist)

• Expansion of the company over international boundaries
• Access to international market
• Access to native raw materials of the chosen country
• Technical enhancement of the organization infrastructure
• Employment opportunities
• Collaboration with other companies

Out of Scope

The following are out of scope of this project.

• Access to the share market of the chosen country
• Outsourcing
• Resource management
• Employee recruitment

Project Priorities (Project Priority Matrix)

Project/Selection Criteria	Potential Monetary Gain		Success Probability		Social Opinion
Weight:	8		7		6		Total
Relocation (Retreat) Project	8		6		8
	(8*8=) 64		(7*6=) 42		(6*8=) 48		(64+42+48=) 154
Market Analysis Project	5		6		4
	(8*5=) 40		(7*6=) 42		(6*4=) 24		(40+42+24=) 106
Infrastructure Project	9		6		8
	(8*9=) 72		(7*6=) 42		(6*8=) 48		(72+42+48=) 162
Investment project	10		7		10
	(8*10=) 80		(7*7=) 49		(6*10=) 60		(80+49+60=) 189

In this project priority matrix, four main areas of the project have been selected i.e. relocation project, market analysis project, infrastructure project, investment project. Accordingly, three success criteria have been selected i.e. potential monetary gain, success probability and social opinion. Now, for this project, the weightage for each of them will be:

Potential Monetary Gain – 8

Success Probability – 7

Social Opinion – 6

The effect of each of the criteria on each of the parts of the project has been set according to the priorities in the project.

Work Breakdown Structure

Project Deliverables

Task No	Task Name
1	Company Retreat to Another Country Project
1.1	Project Initiation Phase
1.1.1	Understanding the Requirement
1.1.2	Conducting feasibility test
1.1.3	Choice of suitable country
1.1.4	Cost Estimation
1.2	Project Planning Phase
1.2.1	Develop project plan
1.2.2	Create project scheduling
1.2.3	Create resource allocation
1.2.4	Developing communication plan
1.2.5	Contact with the chosen country and selection of suitable land
1.3	Execution phase
1.3.1	Development of Abroad Branch
1.3.1.1	Develop the building architecture
1.3.1.2	Collect the sources
1.3.1.3	Develop the blueprint of the office
1.3.1.4	Develop the blueprint of hardware systems to be used
1.3.1.5	Develop the system design of Business Intelligence Portal
1.3.1.6	Design the User Interface of the systems used in the office
1.3.2	Implementation Phase
1.3.2.1	Resource implementation
1.3.2.2	Designing the business plan
1.3.2.3	Software implementation of the data warehouse system
1.3.2.4	Development of the market analysis system
1.3.2.5	Connecting the warehouse with the native systems of the organization
1.3.3	Deployment and Testing Phase
1.3.3.1	testing the local market
1.3.3.2	software testing
1.3.3.3	data validation testing
1.3.3.4	security testing
1.3.3.5	unit testing
1.3.3.6	Risk identification and mitigation
1.4	Closing Phase
1.4.1	creating a link to organization main office portal
1.4.2	training of the new employees
1.4.3	maintenance of the business data warehouse

Work Breakdown Structure

Work Breakdown Structure

(Created by Author)

Cost Estimation

Cost Estimation Table

Project Activity	Estimated Cost
Market and Country Survey	$20,000
Purchase of Land and Licensing	$100,000
Building Infrastructure	$100,000
Hardware Implementation	$50,000
Software Set Up	$50,000
Set Up of Head Office Communication	$10,000
Employee Training Program	$20,000

Time Phased Budget

Project Name	Monthly Timeline
	Month 1	Month 2	Month 3	Month 4	Month 5	Notes:
Market and Country Analysis Project	-$10,000	-$10,000				For retreating to a suitable location and market analysis of that location
Investment Project			$100,000	$100,000	$150,000	From sponsor and project management team
Infrastructure Project			-$50,000	-$150,000	-$150,000	Building office, hardware, software infrastructure
Business Operations Project					-$50,000	Start of business operations
Testing Project				-$5,000	-$2,500	Testing of market, hardware and software
Start-up Project					$200,000	Capital
Employee Training Project				-$10,000		Employee Training
Employee Payment Project					-$25,000	Payment to the employees
Estimated profit for 1st month					$50,000	Profit from the 1st month of the business
	Month 1	Month 2	Month 3	Month 4	Month 5
Totals:	-$10,000	-$10,000	$50,000	-$65,000	$172,500	Total balance of each month
Cumulative Total:	-$10,000	-$20,000	$30,000	-$35,000	$137,500	Available balance after each month

 

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