Project Report

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Introduction

The report will edify the project of fixing an old cabin that is arranged beachside. The house is visited an examined and the significant objectives or destinations are distinguished. The cabin is to be fixed well so this could be used as an investment property or a get-away goal. A bank advance of sum $20,000 is profited and is to be utilized for purchasing the materials and different supplies and offer the expenses of the nearby temporary workers and the two student. In the event that the project the executives of fixing the cabin is effectively cultivated according to the arrangement, the bungalow will be treated as investment property and will be a wellspring of adequate pay.

This report will distinguish the real exercises of this project, will build up a budget and timetable for this project, and make a Work breakdown structure for this concerned project. The report will discuss the assets, risks, stakeholders of this project and communication plan, change the executives’ plan of this house fix project.

4. Topic 4: Communication Plan, WBS, RACI

4.1 Stakeholder Prioritization Matrix

Stakeholders are the people who are legitimately or in a roundabout way identified with the project. They either influence the project or get influenced by the results of the project (Butt, Naaranoja, and Savolainen, 2016). Inside stakeholders are straightforwardly appended to the project and work as a piece of the project. The outer stakeholders are not straightforwardly connected with to the project but rather are influenced by the results of the project.

stakeholder	Power	Interest
Partners and sponsors	High	High
Project manager	Low	High
Financing source	High	Low
The apprentice and other labors	Low	Low
suppliers	Low	Low

4.2 Project Communications Matrix

Communication is significant so as to upkeep the progression of work in the project the executives (Heagney, 2016). This is critical to continue examining on the project undertakings, work status, issues developed amid the project, risk factors, system, changes in methodology with every one of the stakeholders of the project. On the off chance that the stakeholders are not interconnected with communication, a communication hole emerges, which results misconception, trouble and coordinated effort and subsequently hampers and defers the project course of events (Joslin, and Müller, 2015). Up close and personal gatherings, email, calls, verbal and visual communication, application, letter, reports are the vehicle of communication between the stakeholders.

stakeholder	Learn from stakeholder	Share with stakeholder	timing	Method of communication	Owner
Partners and sponsors	The budget resources and agreements	Schedule, financial plans	From the starting of the project	Face to face meetings, emails, calls	Project manager
Project manager	Every single topic in relation with the project	Plan, project schedule	Every day	meetings	Project manager and team
Financing source	Project budget	financial report	In a regular interval	Regular meetings and the reports	Project manager and team
The apprentice and other labors	Skills, time management, communications	Progress of work, timetable	Every day	Meetings and phone calls	Project manager
suppliers	Price proposal	Project plan and schedule	As per schedule	Meetings and mails	Project manager

4.3 Work Breakdown Structure

Work breakdown structure is valuable apparatus to streamline the multi-step projects. This structure serves to divide the project into littler and more straightforward undertakings (Larson, and Gray, 2017). This is made with the point of dealing with each piece of project errands minutely and proficiently. The utilization of Work Breakdown Structure has been enormously expanded lately and this is demonstrated to be proficient apparatus to deal with the project (Serrador, and Turner, 2015). In WBS, the project is separated in basic errands and they are masterminded serialy. As indicated by the PMBOK, the WBS is a "deliverable arranged" order of decayed errands rthat is to kept up by the entire project group. The work breakdown structure for the project can be developed using the listed works,

Broken down works	Description of task
Setting contract with the contractor	First the contractor, labours, apprentice are fixed Timeline is discussed Rate is negotiated
Setting contractor with the suppliers	Estimation is done about the quantity of materials Deal with supplier is settled Cost negotiation
Identifying the portion of building that need repair	The portion that need major repair and replacement is identified Prioritisation of the major repair and replacement works
Flooring	Floor finish is removed Subfloor is examined and treated with cement concrete or lime concrete Sand filling is done Finishing is provided
Wall treatment	Damaged portion is dressed out Patch work is carried out to fill the dressed portion Wall finish is done with plaster
Repair of wooden portions	Wooden porch is repaired and replaced as per requirements Wooden floor is repaired
Finishing work	The interior walls are painted along with the ceiling Exterior wall is painted Doors and windows are cleaned with sand paper Doors and windows are Painted
Installation of glass	Glass are removed from the windows New glass are installed
Interior decoration	New curtains are hanged New photo frames and sculptures are adorned

The diagram for WBS is given below,

4.4 The RACI chart

WBS	Task Name	Project Manager	Contractor	Apprentices	Team Members
1.1	Requirement Analysis	A	I	R	C
1.2	Charter Documents	A	I	R	C
1.3	Submission of documents	A	I	R	C
1.4	Sign off	R	A	C	I
2.1	Activity Listing	C	A	R	I
2.2	Scheduling of plan	C	A	R	I
2.3	Contingency Planning	C	A	R	I
2.4	Plan Approval	R	A	C	I
3.1	Purchase supplies	C	A	I	R
3.2	Hang new curtains	C	A	I	R
3.3	Repair wooden shutters	A	R	I	C
3.4	Paint shutters	A	R	I	C
3.5	Hang shutters	C	A	I	R
3.6	Repair wooden porch	A	R	I	C
3.7	Repair wooden floor	A	R	I	C
3.8	Sand floor	A	I	R	C
3.9	Refinish (seal) floors, including porch	A	I	R	C
3.10	Paint ceilings	A	R	I	C
3.11	Paint doors	A	R	I	C
3.12	Paint interior walls	A	R	I	C
3.13	Paint exterior walls	A	R	I	C
3.14	Wash exterior windows	C	A	I	R
3.15	Wash interior windows	A	I	R	C
4.1	Development of Final Documents	A	I	R	C
4.2	Submission of documents	A	I	R	C
4.3	Closed	R	A	C	I

5. Topic 5: Scheduling projects

5.1 AoN

5.2 Critical path

5.3 Gantt chart

6. Topic 6: Resources and budgeting

6.1 Resource Loading

The resources required for the project include,

Sl no.	particulars	quantity
1	Project manager	80 total hours
2	Contractor	20
3	Apprentice1	80 total hours
4	Apprentice 2	80 total hours
5	Cement	5 bags
6	sand	5 bags
7	wood	2 quintal
8	Paint	5 lit
9	Glass	30 sq m
10	Concrete batch mixer	1 no
11	curtain	10
12	Paintings and sculptures	5
13	lights	7
14	Chandeliers	1
15	Air conditioner	1

6.2 Budget

The project chiefs use budget device so as to gauge the absolute expense of the project (Oettingen, Kappes, Guttenberg, and Gollwitzer, 2015). This is the summation of the cash relegated to finish a specific undertaking of the project inside the course of events. The project administrators screen whether the assignments are going according to the budget or not. At the point when the project assignments pursue the budget, the expense of the project turns out to be anything but difficult to screen and control.

Sl no.		particulars	quantity		Unit rate		Total cost
Human resources							$7000
1		Project manager	80 total hours		40		3200
2		Contractor	20		30		600
3		Apprentice1	80 total hours		20		1600
4		Apprentice 2	80 total hours		20		1600
Supply of material of construction 8000
5		Cement	5 bags		300		1500
6		sand	5 bags		300		1500
7		wood	2 quintal		1000		2000
8		Paint	5 lit		300		1500
9		Glass	30 sq m		50		1500
Rent equipment 800
10		Concrete batch mixer	1 no		800		800
Interior decoration 2000
11	curtain			10	50	500
12	Paintings and sculptures			5	300	1500
Equipment needed 2000
13	lights			7	100	700
14	Chandeliers			1	500	500
15	Air conditioner			1	800	800
Grand total $20,000

6.3 Reporting

6.3.1 Earned Value Management

Task Name	Planned Value - PV (BCWS)	Earned Value - EV (BCWP)	AC (ACWP)	SV	CV	EAC	BAC	VAC
Construction of Beachside Cottage and Renovation	$0.00	$0.00	$0.00	$0.00	$0.00	$20,000.00	$0.00	-$20,000.00
Initiation Phase	$0.00	$0.00	$0.00	$0.00	$0.00	$400.00	$0.00	-$400.00
Requirement Analysis	$0.00	$0.00	$0.00	$0.00	$0.00	$100.00	$0.00	-$100.00
Charter Documents	$0.00	$0.00	$0.00	$0.00	$0.00	$200.00	$0.00	-$200.00
Submission of documents	$0.00	$0.00	$0.00	$0.00	$0.00	$100.00	$0.00	-$100.00
Sign off	$0.00	$0.00	$0.00	$0.00	$0.00	$0.00	$0.00	$0.00
Planning Phase	$0.00	$0.00	$0.00	$0.00	$0.00	$400.00	$0.00	-$400.00
Activity Listing	$0.00	$0.00	$0.00	$0.00	$0.00	$100.00	$0.00	-$100.00
Scheduling of plan	$0.00	$0.00	$0.00	$0.00	$0.00	$100.00	$0.00	-$100.00
Contingency Planning	$0.00	$0.00	$0.00	$0.00	$0.00	$100.00	$0.00	-$100.00
Plan Approval	$0.00	$0.00	$0.00	$0.00	$0.00	$100.00	$0.00	-$100.00
Construction Works	$0.00	$0.00	$0.00	$0.00	$0.00	$18,700.00	$0.00	-$18,700.00
Purchase supplies	$0.00	$0.00	$0.00	$0.00	$0.00	$12,500.00	$0.00	-$12,500.00
Hang new curtains	$0.00	$0.00	$0.00	$0.00	$0.00	$550.00	$0.00	-$550.00
Repair wooden shutters	$0.00	$0.00	$0.00	$0.00	$0.00	$750.00	$0.00	-$750.00
Paint shutters	$0.00	$0.00	$0.00	$0.00	$0.00	$500.00	$0.00	-$500.00
Hang shutters	$0.00	$0.00	$0.00	$0.00	$0.00	$100.00	$0.00	-$100.00
Repair wooden porch	$0.00	$0.00	$0.00	$0.00	$0.00	$800.00	$0.00	-$800.00
Repair wooden floor	$0.00	$0.00	$0.00	$0.00	$0.00	$800.00	$0.00	-$800.00
Sand floor	$0.00	$0.00	$0.00	$0.00	$0.00	$650.00	$0.00	-$650.00
Refinish (seal) floors, including porch	$0.00	$0.00	$0.00	$0.00	$0.00	$550.00	$0.00	-$550.00
Paint ceilings	$0.00	$0.00	$0.00	$0.00	$0.00	$300.00	$0.00	-$300.00
Paint doors	$0.00	$0.00	$0.00	$0.00	$0.00	$300.00	$0.00	-$300.00
Paint interior walls	$0.00	$0.00	$0.00	$0.00	$0.00	$300.00	$0.00	-$300.00
Paint exterior walls	$0.00	$0.00	$0.00	$0.00	$0.00	$300.00	$0.00	-$300.00
Wash exterior windows	$0.00	$0.00	$0.00	$0.00	$0.00	$150.00	$0.00	-$150.00
Wash interior windows	$0.00	$0.00	$0.00	$0.00	$0.00	$150.00	$0.00	-$150.00
Closing	$0.00	$0.00	$0.00	$0.00	$0.00	$500.00	$0.00	-$500.00
Development of Final Documents	$0.00	$0.00	$0.00	$0.00	$0.00	$300.00	$0.00	-$300.00
Submission of documents	$0.00	$0.00	$0.00	$0.00	$0.00	$200.00	$0.00	-$200.00
Closed	$0.00	$0.00	$0.00	$0.00	$0.00	$0.00	$0.00	$0.00

6.3.2 Timeline reporting

WBS	Task Name	Duration	Start	Finish
0	Construction of Beachside Cottage and Renovation	18 days	Mon 03-06-19	Wed 26-06-19
1	Initiation Phase	5 days	Mon 03-06-19	Fri 07-06-19
1.1	Requirement Analysis	1 day	Mon 03-06-19	Mon 03-06-19
1.2	Charter Documents	2 days	Tue 04-06-19	Wed 05-06-19
1.3	Submission of documents	2 days	Thu 06-06-19	Fri 07-06-19
1.4	Sign off	0 days	Fri 07-06-19	Fri 07-06-19
2	Planning Phase	5 days	Mon 10-06-19	Fri 14-06-19
2.1	Activity Listing	1 day	Mon 10-06-19	Mon 10-06-19
2.2	Scheduling of plan	2 days	Tue 11-06-19	Wed 12-06-19
2.3	Contingency Planning	2 days	Thu 13-06-19	Fri 14-06-19
2.4	Plan Approval	0 days	Fri 14-06-19	Fri 14-06-19
3	Construction Works	6 days	Mon 17-06-19	Mon 24-06-19
3.1	Purchase supplies	1 day	Mon 17-06-19	Mon 17-06-19
3.2	Hang new curtains	1 day	Mon 17-06-19	Mon 17-06-19
3.3	Repair wooden shutters	2 days	Mon 17-06-19	Tue 18-06-19
3.4	Paint shutters	1 day	Wed 19-06-19	Wed 19-06-19
3.5	Hang shutters	1 day	Thu 20-06-19	Thu 20-06-19
3.6	Repair wooden porch	2 days	Mon 17-06-19	Tue 18-06-19
3.7	Repair wooden floor	2 days	Mon 17-06-19	Tue 18-06-19
3.8	Sand floor	1 day	Wed 19-06-19	Wed 19-06-19
3.9	Refinish (seal) floors, including porch	2 days	Thu 20-06-19	Fri 21-06-19
3.10	Paint ceilings	1 day	Thu 20-06-19	Thu 20-06-19
3.11	Paint doors	2 days	Fri 21-06-19	Mon 24-06-19
3.12	Paint interior walls	2 days	Wed 19-06-19	Thu 20-06-19
3.13	Paint exterior walls	2 days	Wed 19-06-19	Thu 20-06-19
3.14	Wash exterior windows	1 day	Fri 21-06-19	Fri 21-06-19
3.15	Wash interior windows	1 day	Fri 21-06-19	Fri 21-06-19
4	Closing	3 days	Mon 24-06-19	Wed 26-06-19
4.1	Development of Final Documents	2 days	Mon 24-06-19	Tue 25-06-19
4.2	Submission of documents	1 day	Wed 26-06-19	Wed 26-06-19
4.3	Closed	0 days	Wed 26-06-19	Wed 26-06-19

7. Topic 7: Risk management

7.1 Risk identification

Risk management is a piece of project the executives through which the likely risks that could be developed in the project are recognized and broke down. In this procedure, the strategies are additionally distinguished that could limit or evade the effects and outcomes of the risks (Adafin, Rotimi, and Wilkinson, 2019). The risk of budget, plan risk, execution risk are ordinarily developed risks in the projects. There are different risks too that hamper the projects, for example, vital risks, legitimate risks, showcase risks, risk of cataclysmic events (Schwalbe, 2015). The risk the executives’ procedure incorporates essentially four stages: recognizable proof of risk, dissecting the results and force of the risk, organizing risk, and create methodologies to react to the risk.

8. Topic 8: Quality management & project closure

8.1 Quality tools

The projects are planned in the basis of few perceptions, hypothesis, analysis and estimations hence, few quality are occurred in the progression of the tasks. Quality management is the approach that deals with the minor and potential quality of the project goals, procedure of works and the technologies used in the project (Morden, 2017). Quality management aims to apply the strategies to respond the quality, control the quality and help people to get used to the quality.

8.2 Change management

The change management includes the following activities:

Discussing the project vison and the outcomes of the project
Creating a communication plan to address the stakeholders
Identification and engagement of the stakeholders
Identification and proper engagement of the change champions
Development of attesting plan
Utilization of the training for instructing the team members

9. Project close

Closure Meeting called by	The project manager
The team members who need to be present in the Closure Meeting	Project partners, team members and financing source
Agenda topics
Item1 : budget increment
Discussions in the Closure Meeting		The project management urges the partners that there is need to increase the budget of the project. It is done for successful completion of the project works
conclusions		The PM summarizes the needs of the post review
Action items			Personnel in charge	deadline
The partners allows that this amount will be transferred			Project partner	ASAP
Financing source allocates			Financing source	ASAP

Conclusion

Project the board was the way toward dealing with the errands identified with a project. It assumed an essential job to achieve the assignments inside allotted budget, time and foreordained procedure. Project the board contained five noteworthy stages like ini8tiation of work, arranging of assignments, execution of the errands, observing and controlling the undertakings and ultimately project conclusion. The Project Management Body of Knowledge Guide considers project as an essential endeavour so as to achieve the objectives that make an important item or administration. In the project the board procedure, the practicality of project, extents of the project, stakeholders of the project, assets required for the project, project course of events, risks of the projects, communication plans and viable communication frameworks are distinguished (Grissom, Loeb and Mitani, 2015). The project chiefs assume an essential job for the effective and productive achievement of the project. The project the board procedure incorporates project achievement that indicates the significant destinations of the project. The Project Management Body of Knowledge Guide recognizes the principle certainties, issues and procedures that are required to start, screen, control and complete the project.

Bibliography

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Figueiredo, J. (2017, April). Engineering project, a sociotechnicalperspective in engineering education. In 2017 IEEE Global Engineering Education Conference (EDUCON)(pp. 311-311). IEEE.

Fleming, Q. W., & Koppelman, J. M. (2016, December). Earned value project management. Project Management Institute.

Grissom, J. A., Loeb, S., & Mitani, H. (2015). Principal time management skills: Explaining patterns in principals’ time use, job stress, and perceived effectiveness. Journal of Educational Administration, 53(6), 773-793.

Heagney, J. (2016). Fundamentals of project management. Amacom.

Joslin, R., & Müller, R. (2015). Relationships between a project management methodology and project success in different project governance contexts. International Journal of Project Management, 33(6), 1377-1392.

Larson, E. W., & Gray, C. F. (2017). Project management: The managerial process. McGraw-Hill Education.

Livesey, S., & Crane, A. (2017). Are You Talking to Me?: Stakeholder communication and the risks and rewards of dialogue. In Unfolding Stakeholder Thinking 2 (pp. 39-52). Routledge.

Morden, T. (2017). Principles of management. Routledge.

Oettingen, G., Kappes, H. B., Guttenberg, K. B., & Gollwitzer, P. M. (2015). Self‐regulation of time management: Mental contrasting with implementation intentions. European Journal of Social Psychology, 45(2), 218-229.

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