PMN610 Project Management Principles : Product Breakdown Structure
1. Product Breakdown Structure & Organization
- Plan prerequisites – Any fundamental aspects that must be in place and remain in place for the plan to succeed
- External dependencies – External factors that may influence the plan
- Planning assumptions – Assumptions upon which the plan is developed
- Lessons incorporated – Details of any lessons from previous similar projects which have been reviewed and accommodated within this plan
- Monitoring and control – Details of how the plan will be monitored and controlled
- Budgets – Covering time and cost, including provisions for risks and changes
- Tolerances – Time, cost and scope tolerances
- Product descriptions – Covering products within the scope of the plan
- Schedule – Which may be graphical representations of
- Gantt or bar chart
- Activity network
2. Project Quality Management
Answer:
1. Product Breakdown Structure & Organization
a) Project management team structure
The organization structure develops a well defined understanding about authorities and responsibilities along with the communication structure. The current project focuses on providing health services and awareness for disability. The project management team structure for the same will be as under.
b. Developing roles and responsibilities for the project
The mentioned
|
Project Roles |
Responsibilities |
Team members |
Attributes and ability |
|
Project manager |
Plan, monitor and control the overall project. Develop strategies and contingent measures to deal with risks and uncertainties |
Nyanki ir Giir |
Influential, initiator and effective management |
|
Manager |
Execution of plan in an effective manner. assigning roles, monitoring project process and ensuring project schedule and budget management (Martinsuo and Killen, 2014)
|
Amit |
Management, communication and subjective knowledge of the concept |
|
Designer |
Designing and developing measures to rise maximum awareness within disabled aboriginals |
Mohammad |
Creative, extrovert and effective communication and research skills |
|
Researcher |
Develop, execute and manage the overall actions and activities assigned. Outreach people to analyze and understand their issues. provide data related to the issue to the supervisor |
Hemen |
Communication and problem solving. |
|
Researcher |
Undertake research to attain project scope and schedule. Analyze changing needs and demands. Manage and control risk (Ofori, 2013). |
Sijan |
Technical expertise and effective research skills |
c. Outline the Project Product Breakdown Structure (PBS)
The product break structure helps in effectively analyzing the products associated with the overall projects and also different measures which need to be undertaken to attain reliable outcome for the same. The PBS for Providing health services and awareness for disability has been discussed as below:
|
TASKS |
ACTIVITIES |
|
|
Providing health services and awareness for disability |
|
1 |
Project Initiation |
|
1.1 |
Market evaluation |
|
1.2 |
Defining project needs |
|
1.3 |
Analyzing project scope |
|
1.4 |
Building stakeholders |
|
1.5 |
Drafting project aims and objectives |
|
2 |
Project Planning |
|
2.1 |
Budget plan |
|
2.2 |
Resource plan |
|
2.3 |
Process Planning |
|
2.4 |
Communication plan |
|
2.5 |
Training and development plan |
|
3 |
Execution and monitoring |
|
3.1 |
Budget allocation and utilization |
|
3.2 |
Resource allocation |
|
3.3 |
Allocation of roles and responsibilities |
|
3.4 |
Training about hygiene |
|
3.5 |
Training about support services |
|
3.6 |
Awareness capaign |
|
4 |
Project evaluation |
|
4.1 |
Reviewing trainings for performance evaluation |
|
4.2 |
Analyzing participant’s response |
|
4.3 |
Budget review |
|
4.5 |
Checking further needs of disabled population |
|
5 |
Project closure |
|
5.1 |
Checking documents |
|
5.2 |
Closing activities |
|
5.3 |
Signing off |
d. Develop a comprehensive project plan addressing the following Plan description
The project plan for the mentioned project will be as follows:
- Plan prerequisites – The project team will ensure that government policies and regulation regarding disabled aboriginals is critically analyzed and evaluated so that the project can be initiated in the planned manner. Any gap in understanding of the policies or guidelines may result in project delay through planning gap.
- External dependencies – The external factors which will helps in ensuring project success will be 1. Government and regulatory support 2. Financial assistance
- Planning assumptions – The project success will depend upon the assumptions 1. Goals and objectives developed for the project are achievable; 2. Project will be completed in 5 months and $40000. 3. All the activities will be carried out in the mentioned schedule and time.
- Lessons incorporated – It has been analyzed that there is a significant requirement of creating awareness within disabled aboriginals as they do not have much knowledge of health and support services available. Moreover awareness may help in minimizing the health inequalities within the selected segment.
- Monitoring and control – Effective scheduling and implementing TQM for quality control
- Budgets – The proposed budget for the project is $35400.
- Tolerances – the proposed time for the project is 5 months, cost will be $35400 and scope will be to develop health services and awareness for disability.
- Product descriptions – Different products for the project will be 1. Initiation 2. Planning 3. Execution and monitoring 4. Project evaluation and 5. Project closure
- Schedule – The project schedule has been represented as under through graphical representation.
Gantt chart
9. PROJECT QUALITY MANAGEMENT
a. PBS and quality analysis
The quality management is one of the critical tasks that are required to be adopted for maintaining standard of the project. The maintenance of quality in project helps in ensuring the success of project with its delivery on time. As per the above developed PBS, there are various stages in which various tasks will be accomplished (Lechler, Edington and Gao, 2012). As per this, the initiation stage undertakes various tasks like evaluating market, analysis of project scope and drafting of aims and objectives. As per this, there is a great relevance of this stage to be accomplished in proper manner so that steps can be taken towards right direction. Similarly, the planning stage will help in determination of budget and idea of required resources so that delays can be avoided while execution process (Chang, 2013). The next stage of execution and monitoring is based on allocating various resources so that no confusion related to roles and responsibilities can be created. Afterwards, the evaluation of entire project will be done by reviewing its determined time and scope. On evaluating entire project its closure can be done properly. These stages act as a milestone to maintain standard and quality in the whole project.
b. Quality control activities necessary to ensure that their product quality criteria are met
To assure the quality within undertaken project, TQM approach can be adopted which will help in fixing standards for each task and its comparison with actual results. Thus, the deviation identified will be removed to maintain quality of project (Eskerod and Vaagaasar, 2014). The success of a project management is entirely dependent on three elements which are time, budget and scope. A project must be delivered on time and under the set budget which will ensure its success. Besides this, the scope of project must not be crossed and it should be undertaken as per the decided scope. Only allocation of resource and executing the plan will not help in ensuring the quality of project (Hu, Chan, Le and Jin, 2013). It must be continued in the decided sequence as all tasks are interdependent. Thus, it will aid in generating effective results for the project. In addition to this, to have an effective control over quality of project, the comparison between fixed standard and the actual outcomes can be done (Pryke and Smyth, 2012). This will show a clear picture related to the status of project so as to maintain its quality.
c. Project control report
To maintain the quality control activities in present project, there can be following roles and responsibilities:
|
Stages |
Significance |
Quality standard |
|
Initiation |
To analyze the needs and scope of project so as to set aims and objectives |
To ensure quality, proper documentations will be done to ensure the deliverable on time (Ashleigh, Ojiako, Chipulu and Wang, 2012). |
|
Planning |
To determine the budget and required resources on time and in sufficient quantity (Davis, 2014) |
To ensure the completion of tasks as per the budget without any delays. |
|
Execution and monitoring |
To provide training to determined number of persons so as to give support to the planned process (Mosadeghrad, 2012). |
Right allocation of resources to complete the task in planned manner (Pinto, Dawood and Pinto, 2014). |
|
Project evaluation |
For reviewing the proximity of success as per the set standard |
By comparing the actual outcomes with the fixed standards to eliminate gaps. |
|
Project closure |
For official closure of related formalities with the project. |
Delivering the project on determined time and as per the budget (Catanio, Armstrong and Tucker, 2013). |
Reference:
Books and journals
Ashleigh, M., Ojiako, U., Chipulu, M. and Wang, J.K., 2012. Critical learning themes in project management education: Implications for blended learning. International Journal of Project Management, 30(2), pp.153-161.
Catanio, J.T., Armstrong, G. and Tucker, J., 2013. The effects of project management certification on the triple constraint. International Journal of Information Technology Project Management (IJITPM), 4(4), pp.93-111.
Chang, C.Y., 2013. Understanding the hold-up problem in the management of megaprojects: The case of the Channel Tunnel Rail Link project. International Journal of Project Management, 31(4), pp.628-637.
Davis, K., 2014. Different stakeholder groups and their perceptions of project success. International Journal of Project Management, 32(2), pp.189-201.
Eskerod, P. and Vaagaasar, A.L., 2014. Stakeholder management strategies and practices during a project course. Project Management Journal, 45(5), pp.71-85.
Hu, Y., Chan, A.P., Le, Y. and Jin, R.Z., 2013. From construction megaproject management to complex project management: Bibliographic analysis. Journal of management in engineering, 31(4), p.04014052.
Lechler, T.G., Edington, B.H. and Gao, T., 2012. Challenging classic project management: Turning project uncertainties into business opportunities. Project Management Journal, 43(6), pp.59-69.
Martinsuo, M. and Killen, C.P., 2014. Value management in project portfolios: Identifying and assessing strategic value. Project Management Journal, 45(5), pp.56-70.
Mosadeghrad, A.M., 2012. Towards a theory of quality management: an integration of strategic management, quality management and project management. International Journal of Modelling in Operations Management, 2(1), pp.89-118.
Ofori, D.F., 2013. Project management practices and critical success factors–a developing country perspective. International Journal of Business and Management, 8(21), p.14.
Pinto, J.K., Dawood, S. and Pinto, M.B., 2014. Project management and burnout: Implications of the Demand–Control–Support model on project-based work. International Journal of Project Management, 32(4), pp.578-589.
Pryke, S. and Smyth, H., 2012. The management of complex projects: A relationship approach. John Wiley & Sons.
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