MGT5PMT Management | Project Budget Schedule and Resources
Read your project case study carefully. As you work through these three tasks, identify any areas where you do not yet have sufficient information, and may need to ask further questions from your project sponsor.
1.Develop an appropriate budget for the Case Study project. Include details of all assumptions you have made in preparing this budget.
2.Prepare a schedule for the Case Study project, identifying the key milestones for the project deliverables. Discuss the relative merits of the methods, tools and techniques used and compare these with any that you chose not to use.
3.Finally, estimate the resources required for successful completion of the Case Study project. Integrate this with the schedule and identify potential resourcing stress points for the "critical path" that will need careful management. Identify tools and techniques that might be used here.
Answer:
Introduction
The case study given for report is related to a multinational oil company of Australia with multiple storage facilities. The oil company given have tank farms in each of the state in Australia for supplying automotive fuels to the domestic markets. The case study is given as the company is facing a storage loss due to the condition of tanks and the time it has not being repaired. About 30 % of the ULP is collapsing because of the associated infrastructure and the condition of the tanks for storing oil. The biggest of all the three tanks is very bad because the tank is 50 years old and the design of the tank is outdated. There are many leakage in the tanks and the company is paying huge amount of environmental tax because of the petroleum leakage into the soil. This report consists of the project plan that is made for repairing the tanks and get rid from paying the environment fines. There is a budget plan for the tank repairing which gives the details of the budget plan. There is a detailed scheduled of the project and there is also a resource sheet which includes the resources that will be needed to complete the task.
1. Budget Plan for Repairing of Tanks
|
Task Name |
Resource Names |
Cost |
|
Tank Repairing |
|
$428,400.00 |
|
Project Planning | 8600%">
|
$27,600.00 |
|
Visiting of Tanks |
Contractors, Project Manager, Project Supervisor |
$4,800.00 |
|
Identifying the Scope |
Project Manager |
$2,000.00 |
|
Process Analysis |
Project Manager, Project Supervisor |
$6,400.00 |
|
Process Preparation |
Contractors, Project Manager, Project Supervisor |
$14,400.00 |
|
Documenting the Problem |
Project Manager |
$0.00 |
|
Project Preparation |
|
$42,000.00 |
|
Introducing the Problem |
Finance Manager , Project Manager, Project Supervisor |
$4,800.00 |
|
Meeting with the officials |
Finance Manager , Project Manager, Project Supervisor, Contractors |
$6,400.00 |
|
Allocating Labors |
Contractors, Labors, Project Supervisor |
$13,600.00 |
|
Discuss the problem with the labors |
Contractors, Labors, Project Supervisor |
$6,800.00 |
|
Allocating work to the labors |
Labors, Project Supervisor |
$10,400.00 |
|
Finalize the Project |
Contractors, Finance Manager , Labors, Project Manager, Project Supervisor |
$0.00 |
|
Project Execution |
|
$92,900.00 |
|
Clearing the site for Repairing |
Cleaning Equipment[1], Labors, Project Supervisor |
$17,100.00 |
|
Preparing the Framework for Repairing |
Contractors, Project Supervisor |
$5,600.00 |
|
Identifying the Patches on Tanks 1 |
Labors, Project Supervisor, Repairing Equipment[1] |
$12,000.00 |
|
Implementing Anchors for Working on Tank1 |
Anchors [1], Labors, Project Supervisor |
$11,400.00 |
|
Identifying the Patches on Tanks 2 |
Labors, Project Supervisor, Repairing Equipment[1] |
$12,000.00 |
|
Implementing Anchors for Working on Tank2 |
Anchors [1], Labors, Project Supervisor |
$11,400.00 |
|
Identifying the Patches on Tanks 3 |
Labors, Project Supervisor, Repairing Equipment[1] |
$12,000.00 |
|
Implementing Anchors for Working on Tank3 |
Anchors [1], Labors, Project Supervisor |
$11,400.00 |
|
Working on Tank 1 |
|
$66,800.00 |
|
Closing the Patches |
Cement[1], Labors, Project Supervisor, Repairing Equipment[1] |
$12,900.00 |
|
Clearing of Pipes |
Cleaning Equipment[1], Labors, Machines for Cleaning[1], Project Supervisor |
$18,300.00 |
|
Cleaning the Tank and Pipes |
Cleaning Equipment[1], Labors, Machines for Cleaning[1], Project Supervisor, Repairing Equipment[1] |
$19,900.00 |
|
Painting the Tank |
Cleaning Equipment[1], Labors, Machines for Cleaning[1], Project Supervisor, Repairing Equipment[1], Paint[1] |
$15,700.00 |
|
Working on Tank 2 |
|
$65,200.00 |
|
Closing the Patches |
Cement[1], Labors, Project Supervisor, Repairing Equipment[1] |
$12,900.00 |
|
Clearing of Pipes |
Cleaning Equipment[1], Labors, Machines for Cleaning[1], Project Supervisor, Repairing Equipment[1] |
$19,900.00 |
|
Cleaning the Tank and Pipes |
Cleaning Equipment[1], Labors, Machines for Cleaning[1], Project Supervisor |
$18,300.00 |
|
Painting the Tank |
Cleaning Equipment[1], Labors, Machines for Cleaning[1], Project Supervisor, Paint[1] |
$14,100.00 |
|
Working on Tank 3 |
|
$65,200.00 |
|
Closing the Patches |
Cement[1], Labors, Project Supervisor, Repairing Equipment[1] |
$12,900.00 |
|
Clearing of Pipes |
Cleaning Equipment[1], Labors, Machines for Cleaning[1], Project Supervisor, Repairing Equipment[1] |
$19,900.00 |
|
Cleaning the Tank and Pipes |
Cleaning Equipment[1], Labors, Machines for Cleaning[1], Project Supervisor |
$18,300.00 |
|
Painting the Tank |
Cleaning Equipment[1], Labors, Machines for Cleaning[1], Project Supervisor, Paint[1] |
$14,100.00 |
|
Monitoring and Controlling |
|
$36,700.00 |
|
Monitoring of all Patches after work |
Contractors, Finance Manager , Project Supervisor |
$8,800.00 |
|
Inspection of Work Done |
Contractors, Finance Manager , Project Supervisor |
$0.00 |
|
Cleaning the site after Repairing |
Cleaning Equipment[1],Contractors, Finance Manager , Labors, Machines for Cleaning[1], Project Supervisor |
$27,900.00 |
|
Closing of Project |
|
$32,000.00 |
|
Review of the Project |
Contractors, Finance Manager , Project Manager, Project Supervisor |
$6,400.00 |
|
Project Appraisal |
Contractors, Finance Manager , Project Manager, Project Supervisor |
$6,400.00 |
|
Clearing of Wages |
Contractors, Finance Manager , Project Manager, Project Supervisor |
$12,800.00 |
|
Stakeholder Sign Off |
Contractors, Finance Manager , Project Manager, Project Supervisor |
$6,400.00 |
|
Project Closed |
Contractors, Finance Manager , Project Manager, Project Supervisor |
$0.00 |
Table 1: Budget Schedule of the tank Repairing
(Source: Created by author in MS Project)
From the above table, the budget that will be needed for repairing the tanks is planned. The budget plan has task name, resource name, and the cost of using those resources in the carrying out the project. There are resources such as Contractors, Finance Manager, Project Manager, Project Supervisor, Labors, and Machines for Cleaning, Cleaning Equipment, Cement, Repairing Equipment, Anchors, Paint, and Cement. Some of the resources are considered as material cost and some of the resources are work type of resources. The Material cost are the one-time cost of the project budget and materials cost are taken as per hour rate in which the workers are paid on the basis of hours they work on the project site.
2. Schedule of the Project
|
Task Name |
Duration |
Start |
Finish |
|
Tank Repairing |
71 days |
Mon 9/3/18 |
Mon 12/10/18 |
|
Project Planning |
7 days |
Mon 9/3/18 |
Tue 9/11/18 |
|
Visiting of Tanks |
1 day |
Mon 9/3/18 |
Mon 9/3/18 |
|
Identifying the Scope |
1 day |
Tue 9/4/18 |
Tue 9/4/18 |
|
Process Analysis |
2 days |
Wed 9/5/18 |
Thu 9/6/18 |
|
Process Preparation |
3 days |
Fri 9/7/18 |
Tue 9/11/18 |
|
Documenting the Problem |
0 days |
Tue 9/11/18 |
Tue 9/11/18 |
|
Project Preparation |
7 days |
Wed 9/12/18 |
Thu 9/20/18 |
|
Introducing the Problem |
1 day |
Wed 9/12/18 |
Wed 9/12/18 |
|
Meeting with the officials |
1 day |
Thu 9/13/18 |
Thu 9/13/18 |
|
Allocating Labors |
2 days |
Fri 9/14/18 |
Mon 9/17/18 |
|
Discuss the problem with the labors |
1 day |
Tue 9/18/18 |
Tue 9/18/18 |
|
Allocating work to the labors |
2 days |
Wed 9/19/18 |
Thu 9/20/18 |
|
Finalize the Project |
0 days |
Thu 9/20/18 |
Thu 9/20/18 |
|
Project Execution |
17 days |
Fri 9/21/18 |
Mon 10/15/18 |
|
Clearing the site for Repairing |
3 days |
Fri 9/21/18 |
Tue 9/25/18 |
|
Preparing the Framework for Repairing |
2 days |
Wed 9/26/18 |
Thu 9/27/18 |
|
Identifying the Patches on Tanks 1 |
2 days |
Fri 9/28/18 |
Mon 10/1/18 |
|
Implementing Anchors for Working on Tank1 |
2 days |
Tue 10/2/18 |
Wed 10/3/18 |
|
Identifying the Patches on Tanks 2 |
2 days |
Thu 10/4/18 |
Fri 10/5/18 |
|
Implementing Anchors for Working on Tank2 |
2 days |
Mon 10/8/18 |
Tue 10/9/18 |
|
Identifying the Patches on Tanks 3 |
2 days |
Wed 10/10/18 |
Thu 10/11/18 |
|
Implementing Anchors for Working on Tank3 |
2 days |
Fri 10/12/18 |
Mon 10/15/18 |
|
Working on Tank 1 |
10 days |
Tue 10/16/18 |
Mon 10/29/18 |
|
Closing the Patches |
2 days |
Tue 10/16/18 |
Wed 10/17/18 |
|
Clearing of Pipes |
3 days |
Thu 10/18/18 |
Mon 10/22/18 |
|
Cleaning the Tank and Pipes |
3 days |
Tue 10/23/18 |
Thu 10/25/18 |
|
Painting the Tank |
2 days |
Fri 10/26/18 |
Mon 10/29/18 |
|
Working on Tank 2 |
10 days |
Tue 10/30/18 |
Mon 11/12/18 |
|
Closing the Patches |
2 days |
Tue 10/30/18 |
Wed 10/31/18 |
|
Clearing of Pipes |
3 days |
Thu 11/1/18 |
Mon 11/5/18 |
|
Cleaning the Tank and Pipes |
3 days |
Tue 11/6/18 |
Thu 11/8/18 |
|
Painting the Tank |
2 days |
Fri 11/9/18 |
Mon 11/12/18 |
|
Working on Tank 3 |
10 days |
Tue 11/13/18 |
Mon 11/26/18 |
|
Closing the Patches |
2 days |
Tue 11/13/18 |
Wed 11/14/18 |
|
Clearing of Pipes |
3 days |
Thu 11/15/18 |
Mon 11/19/18 |
|
Cleaning the Tank and Pipes |
3 days |
Tue 11/20/18 |
Thu 11/22/18 |
|
Painting the Tank |
2 days |
Fri 11/23/18 |
Mon 11/26/18 |
|
Monitoring and Controlling |
5 days |
Tue 11/27/18 |
Mon 12/3/18 |
|
Monitoring of all Patches after work |
2 days |
Tue 11/27/18 |
Wed 11/28/18 |
|
Inspection of Work Done |
0 days |
Wed 11/28/18 |
Wed 11/28/18 |
|
Cleaning the site after Repairing |
3 days |
Thu 11/29/18 |
Mon 12/3/18 |
|
Closing of Project |
5 days |
Tue 12/4/18 |
Mon 12/10/18 |
|
Review of the Project |
1 day |
Tue 12/4/18 |
Tue 12/4/18 |
|
Project Appraisal |
1 day |
Wed 12/5/18 |
Wed 12/5/18 |
|
Clearing of Wages |
2 days |
Thu 12/6/18 |
Fri 12/7/18 |
|
Stakeholder Sign Off |
1 day |
Mon 12/10/18 |
Mon 12/10/18 |
|
Project Closed |
0 days |
Mon 12/10/18 |
Mon 12/10/18 |
Table 2: Schedule for Tank Repairing
(Source: Created by author in MS Project)
The above tables gives the details of the time that is required for completing the project. The project start date is 3rd September, 2018 and the whole project completes in 71 days ending on 10th December. The schedule planning is done on MS Project which helps to generate the date of the project automatically when the starting date is mentioned in the first task of the project (Nicholas & Steyn, 2017). The MS Project tool that is used for planning this project is the best tool because the start data and the finish dates are mentioned clearly in the project along with the time, cost, resource, as well as quality of the project that is detailed in the Gantt chart. The stakeholders who are involved in the project are also mentioned clearly in MS Project. Compared to any other tools and techniques, the MS Project is the best software application.
The picture below shows the Gantt chart of the schedule that is planned for repairing the tanks for the multinational oil company. The Gantt chart shows the tasks, with the milestones included the project tasks. The Milestone in a project task is mainly the task which has its duration as zero in the project task (Jalal & Koosha, 2015). The milestone provides a significant date in the project. The milestones are denoted in the project Gantt chart with the symbol of milestone.
Schedule showing the Critical Path
Figure 1: Gantt chart for the Project
(Source: Created by author in MS Project)
3. Resource Sheet of the Project
|
Resource Name |
Type |
Material Label |
Initials |
Group |
Max. Units |
Std. Rate |
Ovt. Rate |
|
Cleaning Equipment |
Material |
|
C |
|
|
$1,500.00 |
|
|
Anchors |
Material |
|
A |
|
|
$1,000.00 |
|
|
Repairing Equipment |
Material |
|
R |
|
|
$1,600.00 |
|
|
Paint |
Material |
|
P |
|
|
$1,000.00 |
|
|
Cement |
Material |
|
C |
|
|
$900.00 |
|
|
Machines for Cleaning |
Material |
|
M |
|
|
$1,200.00 |
|
|
Labors |
Work |
|
L |
|
100% |
$500.00/hr |
$200.00/hr |
|
Contractors |
Work |
|
C |
|
100% |
$200.00/hr |
$0.00/hr |
|
Project Manager |
Work |
|
P |
|
100% |
$250.00/hr |
$0.00/hr |
|
Finance Manager |
Work |
|
F |
|
100% |
$200.00/hr |
$0.00/hr |
|
Project Supervisor |
Work |
|
P |
|
100% |
$150.00/hr |
$0.00/hr |
Table 3: Resource Sheet for Tank Repairing
(Source: Created by author in MS Project)
The table above shows the resource that will be needed for completing the repairing process of the tanks. The resource that will be needed are given in the Resource Name table, the type of resource, standard rate and the overall rate of the project is shown in the respective tables. The below diagram shows the critical path of the project tasks that are taken in the successful completion of the project. The Critical Path is the shortest distance in which all project can be completed (Fleming & Koppelman 2016). Since, all the predecessors of the projects are linear, all the tasks are included in the critical path which are essential for completing the project.
Schedule showing the Critical Path
Figure 2: Critical Path for the Project
(Source: Created by author in MS Project)
Conclusion
From the above tables and figures, the project plan for repairing the tanks of the oil company can be shown clearly. As because of the maintenance of the tanks are not done properly, the tanks are in very bad condition for which the company has to pay huge environmental fine to the government. It is urgent to repair the leakages. This project details the execution plan of repairing the tanks and all the task schedules are written in the project plan that is made. There is also budget plan as well as the resource sheet for the project which shows the project plan in details.
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