K9N21 Project Management : Role Assessment Answers

Answer:

Introduction:

The success of the project depends on the awareness about the critical part of the project which helps in completing the project with success. It has been researched that the failure of the project is occurred due to the unhealthy organization culture in the working environment of the enterprise. The organization culture is the amalgamation of values, attitudes, behaviour, and beliefs of the participating units in successfully completing the project. The strategic planning should be deployed in the working forum of the enterprise. The objective of the firm can be achieved with the utilization of strategic planning and organization behaviour (Saade, 2015). The project can be successfully completed with the alignment of processes and business activities according to the corporate goal. The project should be completed on time and within the range of the budget approved. The expectation of the customers should be fully satisfied according to the requirement mentioned by them in the specification plan. The efficiency and effectiveness of the team members can be improved by increasing their morale and motivation towards the working culture of the enterprise. The reporting structure should be developed for the documentation of the project activities to support high level prioritization system. The work performance of the business activities can be improved with the development of the strategic planning. The integration of the business activities helps in changing the working culture of the project. The training should be provided to the participating units for the effective using of tools, methodologies, and technologies.

Explanation:

The organization culture depends on the strategic alignment of activities according to the requirement of the project culture and goal setting (Prabhakar, 2008). The implementation plan helps in measuring the performance of the business activities which are undertaken for completion the project. The awareness program should be arranged in the working curriculum of the enterprise to explore the areas of concern for the assessment of the business activities in order to fulfil the requirement of the customers.

The success of the project depends on the critical factors which helps in completing the project with the expected outcome as desired by the associated customers. The project success depends on the strategies used for the development of the launching of the new product. The focus should be given on the guidelines, objective of the enterprise, and the requirement specification plan specified by the consumer at the initial phases of the project development cycle. The new ideas and alternatives should be generated for achieving the ultimate goal of the firm. The new tools and technologies should be employed for motivating the employees towards their allocated work so that they can five best output of their working. The feeling of competition among the employees helps in improving their performance towards the work. The estimation of the base line and the cost helps in achieving the desired results with the improved quality according to the expectation of the user. The scheduling of business processes on focusing on the ultimate goal helps in developing new working culture with the involvement of new ideas, thoughts, and vision of the employees. The synchronizing of the activities helps in getting the quality product at the end of the product cycle. The feeling of cooperation and maintaining coordination among the activities creates the feeling of positivity in the organization culture. The process should be arranged according to the resources available for the consumption of business activities. The clear visualization of procedure and methods gives the clear preceding of the activities to be known risks and issues associated with the working model in advance. The consumer and the stakeholders should be actively participates in the designing of the standard model for undertaking the project portfolio for completing it within the mentioned deadline. The good organization culture plays a vital role in bringing the long term sustainability of the working project. The cross functional management schemes help in developing new alternating culture to fulfil the specified requirement of the consumers.  

The focus should be given on the issues, barriers, and risks associated with the project activities. The performance of the project can be measured in terms of delivery of the working model of the project within the specified timeline, quality, and funds allocated for the completion of the project. The clear visualization of procedure and methods gives the clear preceding of the activities to be known risks and issues associated with the working model in advance (Davies, 2002). The project fails due to the unavailability of skilled labour, proficiency in the working environment, lack of tools and methodologies, lack of resources, inefficiency and demotivation in the working employees, and other. The criteria should be developed for facing the risks and issues proactively for the successful completion of the project activities.

The successful completion of the project depends on framework which is comprised of activities like development of the new strategies, generation of the new and innovative ideas, evaluation and screening of the project activities, analysis of the business portfolio, designing and development of the product according to the requirement specification plan, testing of the processes used and quality of the outcome of the project, and lastly setting the product for commercialization with the inclusion of marketing strategies for increasing the sale of the product (Ofori, 2013).

The active participation of the project manager is capable of changing the working scenario of the undertaken project activities. The management of the tasks and synchronizing the project activities towards the ultimate goal of the enterprise is key responsibilities of the project manager. The working efficiency of the participating units should be calculated by him for the division and distribution of responsibilities for completing the tasks (Paul, 2007). The management of resources according to the demand of the undertaken processes should be managed for bringing efficiency in the completion of the task to the employees. The arrangement of open forum in the working atmosphere creates the feeling of oneness among the working units which helps in presenting the ideas and thoughts to take the project in the right direction. The changes required in the project according to the new specification placed by the customers depend on the decision making quality of the project manager. The leadership quality of the project manager helps in depicting the vision of the team members and bringing coordination among the different working units for the betterment of the project undertaken.

The implementation of the working plan helps in deploying new strategies, tools, and technologies for getting high quality product at the end of the project activities and scenario. The study of existing system helps in analysing the gaps which should be filled for increasing the rate of satisfaction level of the employees as well as customers. The project manager should provide alternative solution for resolving the conflicts associated with the employees in the working forum and the grievance handling procedures for improving the performance of the participating units. The reviewing of the requirement helps in analysing the fundamental plan of the business processes (Attarzadeh, 2008). The communication forum should be arranged for discussing the requirement and the new features which should be added to the continuation of the project. The control procedures should be indulged for maintaining of the quality of the end product. The active participation of the motivated employees towards the working culture of the enterprise helps in increasing the turnover of the firm by improving the satisfaction level of the consumer with the delivery high quality product after the completion of the product development life cycle (Beleiu, 2015). The success of the project depends on the quality of raw material used for developing the project. The implementation plan should focus on the funds accumulated for each activity. The changes in the working plan bring the feeling of new aspiration for completing the project successfully.

The complexity of the business processes should be analysed for taking considerable action plan for achieving the successful completion of the project. The checklist should be prepared for matching the accuracy of the product delivered for commercialization. The delivery of the good quality project helps in improving the reputation of the working organization because it helps in developing the product according to the guidelines and requirement given the consumers.

In project management, role assessment is a critical process that involves defining and clarifying the roles and responsibilities of team members and stakeholders within a project. It ensures that everyone understands their specific duties and contributions, which is essential for effective project execution. Here are some key points related to role assessment in project management:

1. Role Clarity: Role assessment helps establish clear and well-defined roles for each team member. It minimizes confusion and prevents overlapping responsibilities, reducing the risk of miscommunication and project delays.

2. Resource Allocation: It aids in allocating resources effectively by matching the right people to the right tasks based on their skills, expertise, and availability. This optimizes the use of resources and enhances productivity.

3. Accountability: Role assessment defines accountability by specifying who is responsible for what. This creates a sense of ownership among team members, motivating them to meet their obligations.

4. Risk Mitigation: By assessing roles and responsibilities, project managers can identify potential gaps or overlaps in the project structure and take proactive measures to mitigate risks before they escalate.

5. Communication: Clearly defined roles improve communication within the team. Team members know who to reach out to for specific issues or updates, streamlining the flow of information.

6. Conflict Resolution: In cases of disputes or conflicts, role assessment provides a reference point for resolving issues by referring to the predefined roles and responsibilities.

7. Efficiency: Well-defined roles lead to a more efficient project workflow. When everyone knows their tasks, they can focus on their work, leading to better time management and increased productivity.

8. Stakeholder Engagement: Role assessment extends beyond the project team to include stakeholders. It helps in defining the roles of clients, sponsors, and external partners, ensuring their active involvement and contribution to the project's success.

9. Scalability: As projects evolve, role assessment can be adapted to accommodate changes and new team members or stakeholders. It provides a framework for ongoing project management.

In summary, role assessment in project management is a foundational step for a successful project. It fosters clarity, accountability, and effective resource utilization while reducing risks and enhancing overall project efficiency. It is a dynamic process that evolves as the project progresses, helping teams adapt to changing circumstances and requirements.

Conclusion:

It has been concluded that the project success depends on the quality of the product delivered to the customers for use. The focus should be given on the development of the clear and concise strategic plan for the undertaking of the project. The new ideas and innovation should be deployed for changing the working culture of the enterprise and to indulge innovation in the product delivered to the customers. The synchronizing of the activities helps in getting the quality product at the end of the product cycle. The positive organization culture helps the employees to give their best performance for the successful completion of the project.

References:

Anantmula, V. (2012). Project manager leadership role in improving project performance. 1st ed. [ebook]. [Accessed 11 oct. 2017].

Attarzadeh, I. (2008). Project management practices: The criteria for success or failure. 1st ed. [ebook]. [Accessed 11 oct. 2017].

Beleiu, I. (2015). Main factors influencing project success. 1st ed. [ebook]. [Accessed 11 oct. 2017].

Davies, T. (2002). The real success factors on project. International journal of project management, 20(3). [Accessed 11 oct. 2017].

Munns, A. (2013). The role of project management in achieving the project success. International journal of project management, 14(2). [Accessed 11 oct. 2017].

Ofori, D. (2013). Project management practices and critical success factors- A developing country perspective. International journal of business and management, 8(21). [Accessed 11 oct. 2017].

Paul, S. (2007). Critical success factors in project management globally and how they may be applied to aid projects. 1st ed. [ebook]. [Accessed 11 oct. 2017].

Prabhakar, G. (2008). What is project success: A literature review. International journal of business management, 2(6). [Accessed 11 oct. 2017].

Saade, S. (2015). Factors of project manager success. International journal of information, Knowledge, and management, 10(5). [Accessed 11 oct. 2017].