ITC548 System Analysis: My Health Record System Analysis
Task
Youth assigned to a headspace case worker may subsequently be admitted to the Emergency Department (ED) of the local regional hospital. Currently there the no requirement for the ED staff to notify the headspace case worker when a client has been released. Sometimes case workers are notified, but often not. It means that days and even weeks can transpire before a case worker becomes aware of that release. In the mean time the young person tends to return to the environment and circles of influence that led to the mental health problems in the first place, without the coping and support mechanisms that a case worker can provide.
Complete the Following Please refer to the marking guide when preparing your response to see what criteria and standards will be used to assess your work and your progress.
Consider that funding has been approved for a project to build a system that will capture the 'story' the first time it is told, and give access to successive professionals, so that case notes and the story can become enriched, and the young person can be assisted more appropriately.
You are the business systems analyst assigned to the project, you will need to produce:
Stakeholder map
• Draw stakeholder role names on a stakeholder map with 4 quadrants, Internal-Operation, Internal-Executive, External-Operation, External-Executive
Questionnaire
Create one questionnaire that you would send to one stakeholder group with an aim to help you identify further details about the environment, the problem area and/or how the system would operate to help solve the problem.
• Identify which stakeholder you are going to send the questionnaire to
• Write an introduction statement that would go with the questionnaire explaining the purpose of the questionnaire
Use Case diagram and descriptions
Answer:
Introduction
The information system is very important for any kind of organization performing any kind of activities. The system provided various type of details for the use of the organization. This report deals with the information system named “My Health Record”. The various type of details about the system and the various sectors that the system is going to affect has been described in this report. This system will help the country of Australia to improve their data and record maintenance system. The report provides the details about the various type of stakeholders that are involved in this system. Hence, a stakeholder map has been provided that provides the information about the different stakeholders attached with the system. In addition to the stakeholder map a use case diagram has also be provided that would provide the details about the different type of users for the systems and also the different type of functions that they would be able to perform.
Stakeholder map
In t
he system of "My Health Record", the inward and outside stakeholders will be in charge of doing the operational as well as functional exercises. Thus, mapping of the stakeholders been intended to outline upon the stakeholders sorted as inner and outside alongside their practical region.
Figure 1: Stakeholder map for “My Health Record” System
(Source: Created by Author)
The reason behind interest of the stakeholders in this project have been demonstrated in the table provided below:
|
Stakeholder Name |
Type |
Reason of Interest |
|
Project Manager
|
Internal stakeholder |
This individual has interest for this project for controlling and in addition checking of the entire task from starting to culmination. Project Manager will likewise guarantee the undertaking is finished inside assessed time and apportioned budget. |
|
System Developer
|
Internal stakeholder |
This individual will achieve the whole the advancement of the system and confirming that it meets the prerequisite. This individual have high enthusiasm for this undertaking. |
|
Finance manager
|
Internal stakeholder |
This individual has medium enthusiasm for this undertaking as he/she will be related with just planning and evaluating the related expenses. |
|
IS consultant
|
Internal stakeholder |
For building up the data system, project administrator and undertaking support must be counsel with the IS advisor. |
|
Project sponsor |
Internal stakeholder |
This individual will be in charge of assessing the monetary or capital project required for the task. |
|
Patient |
External stakeholder |
The patients would be able store information about themselves and record their medical history in the systems. Hence, they are no longer required to run recurring test in the medical centers. |
|
Doctor |
External stakeholder |
The specialists will be in charge of observing the health of patients in this way they have low intrigue straightforwardly identified with the task. |
|
Service providers |
External stakeholder |
The pro centers are trustworthy to see each one of the essentials of both the internal as well as external stakeholders. |
|
Government |
External stakeholder |
Remembering the ultimate objective to develop My Health Record" system the standard regulate and courses of action are ought to have been kept up by the task partners and by the system architects. |
Questionnaire
A set of structured questions have been prepared for both internal as well as external stakeholders to determine the requirements for developing the information system. The questionnaire will help to identify the issues that are presently being faced by the stakeholders due to the existing system.
Questions for internal stakeholders
- What security estimations must be embraced amid advancement of the system?
- What are your views on the new system that is developed for the organization?
- Do you have any data if the system can be worked by a versatile application?
- What are the methods that would help the users to obtain information from the system?
- What different sorts of affirmation codes will be used in the midst of the system conspicuous evidence?
- Is there sufficient technical support for maintenance of the system?
Questions for external stakeholders
- Is there any receipt alternative for the patients and specialists also?
- Is there any particular for information access from the server?
- Is there any limitation for the "My Health Record" system use?
- Can anybody experience the heath points of interest of others?
Use Case diagram and descriptions
Use case diagramFigure 2: Use case diagram for “My Health Record” System
(Source: Created by Author)
Description of the Use case
|
Use case component |
Description | |
|
Background scenario: |
Provide instruction to the enquiries of the people. | |
|
Triggered event |
Patients will reply to the response to the overview questions. | |
|
Description |
This would help the organization to provide information about different type for queries of the patients and address them efficiently. | |
|
Relevant use case |
Sign in for the system. | |
|
Actor of the system |
Patients | |
|
Stakeholders of the system |
Patients, members and the doctors of the clinical team | |
|
Preliminary condition |
Accessing the inquiry question Keeping in mind the end goal to log the user into the system and the patients of Australia ought to have exact login id and password too Patient's approval and endorsement from the system ought to be accessible The specialists are required to be associated with system with accordance. | |
|
Post conditions |
Appropriate approval for the patients ought to be accessible Accessibility of the receipt The enlisted patients and specialist's id ought to be refreshed appropriately. System must make important approval For audit the reports it must be transmitted to the clinical group | |
|
Activity flow |
Actor 1. Patients will reply to the questions 2. Patients should enter to their record 3. They will have the capacity to reply to the inquiries |
System 1. System is associated with the gadgets System approves patient's confirmation 2. Delivered criticisms will be posted 3. Reports will be produced 4. Reports will exchange to the clinical expert |
|
Expected outcome |
It is normal that "My Health Record" system will give advantageous result to both the patients and specialists and every single other partner also. With the system validation none of the outside client will have the capacity to get to information from the server. Therefore the system is relied upon to be secured. | |
Conclusion
For conclusion it can be said that, the information system for any type of organization si very important. The My Health record system is also very efficient. This report deals with the information system named “My Health Record”. The various type of details about the system and the various sectors that the system is going to affect has been described in this report. A stakeholder map has been provided that provides the information about the different stakeholders attached with the system. In addition to the stakeholder map a use case diagram has also be provided that would provide the details about the different type of users for the systems and also the different type of functions that they would be able to perform.
Bibliography
Boulos, M. N. K., Brewer, A. C., Karimkhani, C., Buller, D. B., & Dellavalle, R. P. (2014). Mobile medical and health apps: state of the art, concerns, regulatory control and certification. Online journal of public health informatics, 5(3).
Jacobs, M. L., Clawson, J., & Mynatt, E. D. (2014, April). My journey compass: a preliminary investigation of a mobile tool for cancer patients. In Proceedings of the SIGCHI Conference on Human Factors in Computing Systems (pp. 663-672). ACM.
Kerns, J. W., Krist, A. H., Longo, D. R., Kuzel, A. J., & Woolf, S. H. (2013). How patients want to engage with their personal health record: a qualitative study. BMJ open, 3(7), e002931.
Li, H., Gupta, A., Zhang, J., & Sarathy, R. (2014). Examining the decision to use standalone personal health record systems as a trust-enabled fair social contract. Decision Support Systems, 57, 376-386.
Nazi, K. M., Turvey, C. L., Klein, D. M., Hogan, T. P., & Woods, S. S. (2014). VA OpenNotes: exploring the experiences of early patient adopters with access to clinical notes. Journal of the American Medical Informatics Association, amiajnl-2014.
Pavlik, V., Brown, A. E., Nash, S., & Gossey, J. T. (2014). Association of patient recall, satisfaction, and adherence to content of an electronic health record (EHR)–generated after visit summary: a randomized clinical trial. The Journal of the American Board of Family Medicine, 27(2), 209-218.
Pearce, C., & Bainbridge, M. (2014). A personally controlled electronic health record for Australia. Journal of the American Medical Informatics Association, 21(4), 707-713.
Pearl, R. (2014). Kaiser Permanente Northern California: current experiences with internet, mobile, and video technologies. Health Affairs, 33(2), 251-257.
Shortliffe, E. H., & Cimino, J. J. (Eds.). (2013). Biomedical informatics: computer applications in health care and biomedicine. Springer Science & Business Media.
Shortliffe, E. H., & Cimino, J. J. (Eds.). (2013). Biomedical informatics: computer applications in health care and biomedicine. Springer Science & Business Media.
Singh, H., Spitzmueller, C., Petersen, N. J., Sawhney, M. K., Smith, M. W., Murphy, D. R., ... & Sittig, D. F. (2013). Primary care practitioners' views on test result management in EHR-enabled health systems: a national survey. Journal of the American Medical Informatics Association, 20(4), 727-735.
Ventola, C. L. (2014). Mobile devices and apps for health care professionals: uses and benefits. PT, 39(5), 356-364.
Ventola, C. L. (2014). Mobile devices and apps for health care professionals: uses and benefits. PT, 39(5), 356-364.
Waterson, P. (2014). Health information technology and sociotechnical systems: A progress report on recent developments within the UK National Health Service (NHS). Applied Ergonomics, 45(2), 150-161.
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