ITC505 ICT Project Management: Social Media Research Centre
Case study: Social Media Research Centre
In fact one of David senior executives comments was that David Unit does not have a clear identity when it comes to its scholarly research output compared to the one in Australian National University. After several meetings with subject matter experts (consultants) and a rigorous analysis of the current trends in research in the area of information technology it has been decided that the most appropriate research area for the proposed research centre to focus on is social media. Fortunately several of David Unit staff are active researchers in this area. What made this direction even more attractive is that demand from Master and Doctoral students has been largely for programs in this area. David Unit also enjoys a very good relationship with an international expert Craig Bamworth in the social media area who has kindly agreed to offer his expertise to Bruce (the program manager).
Task:
Task 1: WBS
You need to create level 3-4 WBS.
Task 2: Gantt chart
Firstly you need to do Activity Estimation i.e. estimate the duration of each activity and Secondly dependencies between eh activities need to be determined before you can create a schedule and MS Project builds the Gann chart. You also need to allocate resources to each activity ( 1 resource per activity) from the table given below (PS: You do not need to use all the resources listed below, you may use the ones you need to complete your project) Gantt chart should include all the resources allocated in this project. You should attach the MS project screen shots to prove your workings.
The Resource table to be used for allocating resources is as below
|
$ per Hour |
Project Manager |
80 |
Systems Analysis |
60 |
Graphic Designer |
50 |
Application Programmer |
50 |
Web System Expert |
70 |
Program Team member_1 |
50 |
Program Team Member_2 |
50 |
Quality Assurance Tester |
60 |
Database Administrator |
50 |
Team Member_1 |
35 |
Team Member_2 |
35 |
Working Days |
5 days per week ( No Over time required) |
Working Hours |
8 hours per day ( 8.30 - 5.30pm) - 1 hour for lunch |
Task 3:
Create a time-phased budget for your example project using bottom-up estimating. As you allocate resources to the activity your budget is being created. After you extract the Gantt chart, revisit the activity list and be sure to check direct labour costs for you and your team has been added and add 20% for fringe.
In this section, State all assumptions and constraints you have used when creating your budget. Give examples of known knowns and known unknowns (these are financial risks) on your project. Describe how you have budgeted for both of them plus how you have budgeted for unknown unknowns
Task 4: Risk Register
Create a risk register In the form of a risk register as per the format and example below (4 risks- 3 negative and 1 positive risk) for your example project.
Task5 : Quality Management Plan.
It should include:
.A short statement that reflects your team’s philosophy or objective for ensuring that you deliver a quality system to your client.
.Develop and describe 3 quality issues related to this project that your project team could implement to ensure quality
Task6: Closure checklist and project evaluation :
Develop a closure checklist that the project team will use to ensure that the project has been closed properly.
Develop a project evaluation –outline and discuss how your project’s MOV will be evaluated.
Answer:
Work Breakdown Structure (WBS)
Figure 1: WBS of the Project
(Source: Created by Author)
Gantt Chart
Figure 2: Gantt Chart of the Project
(Source: Created by Author)
Time Phased Budget
The time phased budget based on the project schedule is as follows.
Task Name |
Duration |
Start |
Finish |
Estimated Cost |
Social Media Research Centre Project |
113 days |
Tue 23-05-17 |
Thu 26-10-17 |
|
Planning Phase of the Project |
25 days |
Tue 23-05-17 |
Mon 26-06-17 |
- |
Preparation of Project Milestones and Deliverables |
5 days |
Tue 23-05-17 |
Mon 29-05-17 |
- |
Inclusion of All Requirements and Expected Outcomes |
5 days |
Tue 30-05-17 |
Mon 05-06-17 |
- |
Preparation of the Project Plan |
2 days |
Tue 06-06-17 |
Wed 07-06-17 |
- |
Requirement Analysis |
3 days |
Thu 08-06-17 |
Mon 12-06-17 |
- |
Project Planning with stakeholders |
5 days |
Thu 08-06-17 |
Wed 14-06-17 |
- |
Identification of equipments |
6 days |
Thu 08-06-17 |
Thu 15-06-17 |
|
Identification of hardware and software |
6 days |
Thu 08-06-17 |
Thu 15-06-17 |
$15,000 |
Change Management |
2 days |
Fri 16-06-17 |
Mon 19-06-17 |
- |
Verification of Project Plan |
5 days |
Tue 20-06-17 |
Mon 26-06-17 |
- |
Development Phase of the Project |
17 days |
Tue 27-06-17 |
Wed 19-07-17 |
- |
Allocation of Roles to Stakeholders |
5 days |
Tue 27-06-17 |
Mon 03-07-17 |
$15,000 |
Backend Development plan |
3 days |
Tue 27-06-17 |
Thu 29-06-17 |
|
Distribution of working activities |
2 days |
Tue 27-06-17 |
Wed 28-06-17 |
$5000 |
Frontend Development plan |
3 days |
Tue 27-06-17 |
Thu 29-06-17 |
$15,000 |
Allocation of checklists |
2 days |
Tue 27-06-17 |
Wed 28-06-17 |
$12,000 |
Testing schedule preparation |
3 days |
Tue 27-06-17 |
Thu 29-06-17 |
$5000 |
Time Estimation for the Project |
2 days |
Tue 04-07-17 |
Wed 05-07-17 |
$1000 |
Cost Estimation |
3 days |
Thu 06-07-17 |
Mon 10-07-17 |
$1000 |
Budget Allocation to Project Departments |
2 days |
Tue 11-07-17 |
Wed 12-07-17 |
$1000 |
Recruitment of Developer for the Website Design and Development |
5 days |
Thu 13-07-17 |
Wed 19-07-17 |
|
Initiation of the Project |
58 days |
Thu 20-07-17 |
Mon 09-10-17 |
- |
Initiation of Project Work |
2 days |
Thu 20-07-17 |
Fri 21-07-17 |
- |
Procurement of Required Hardware |
5 days |
Mon 24-07-17 |
Fri 28-07-17 |
- |
Procurement of Required Software |
5 days |
Mon 31-07-17 |
Fri 04-08-17 |
$5000 |
Design of the Website |
1 day |
Mon 07-08-17 |
Mon 07-08-17 |
- |
Incorporation of the Desired Features in the Website |
30 days |
Tue 08-08-17 |
Mon 18-09-17 |
- |
Application of Cyber Security Softwares |
10 days |
Tue 19-09-17 |
Mon 02-10-17 |
|
Application Test case preparation |
5 days |
Tue 19-09-17 |
Mon 25-09-17 |
- |
Application debugging |
5 days |
Tue 19-09-17 |
Mon 25-09-17 |
- |
Website Testing |
5 days |
Tue 03-10-17 |
Mon 09-10-17 |
- |
Project Closing |
13 days |
Tue 10-10-17 |
Thu 26-10-17 |
- |
Development of Protocols for the Website |
3 days |
Tue 10-10-17 |
Thu 12-10-17 |
- |
Maintenance process |
7 days |
Tue 10-10-17 |
Wed 18-10-17 |
- |
Pilot Program |
7 days |
Tue 10-10-17 |
Wed 18-10-17 |
|
Risk Analysis |
5 days |
Fri 13-10-17 |
Thu 19-10-17 |
$15,000 |
Mitigation of Identified Risks |
2 days |
Thu 19-10-17 |
Fri 20-10-17 |
- |
Final Tests and Modifications |
2 days |
Mon 23-10-17 |
Tue 24-10-17 |
- |
Stakeholder Signoff |
1 day |
Wed 25-10-17 |
Wed 25-10-17 |
- |
Project Closure |
1 day |
Thu 26-10-17 |
Thu 26-10-17 |
$15,000 |
Hence, the total estimated cost is $75000 and for this, the overall budget for the project should be around $80000.
Risk Register
The following table shows the risk register for the project.
Risks |
Effect on Project |
Chance of Occurrence |
Management Plan |
Virus, Ransomware, Malware, Hacking |
Extreme |
Extreme |
No suspicious and unknown documents and links from unsubstantiated sources ought to be opened amid the improvement of the site. Keeping in mind the end goal to prevent attacks through the internet, solid digital security firewalls must be introduced amid the improvement of the site. |
Errors in Running of Hardware |
High |
Medium |
Before buying the hardwares needed for the project, they must be run and tried to guarantee the trader is not giving defective equipment. Again, before obtaining the required hardware, it is to be guaranteed that the hardwares are not defective and run without any errors. |
Software Piracy |
Medium |
High |
Before getting the necessary softwares required for the website development for the project, the web developer must guarantee that they are not using any pirated versions of the softwares. Utilization of pirated programming softwares is a wrongdoing and also, the designer of the software may confront authorizing issues for which, the product engineers can sue him. |
Errors in Running of Website, Bugs, Glitches |
Low |
High |
This is a positive hazard that can be overseen by executing new codes and bug fixes to prevent the crash. It is a positive hazard since it enables the engineer to distinguish the dangers and escape clauses inside the site. |
Quality Management Plan
Quality Planning
Amid the execution of a project, any project administrator expects the best quality results at any rate conceivable net spend. Thus, keeping in mind the end goal to keep up the quality of the project, an appropriate quality arranging is essential. For this project, the quality arranging will include a few benchmarks for the elements of the site. For the first point, the site ought not crash every now and again that bothers the client as well as upsets the administrations of the site. Furthermore, the site ought to have an alluring however straightforward UI that will enable the clients to use the website without any significant difficulty. Thirdly, the site ought to contain every one of the elements said by the project manager for this project. Finally, the site ought to be protected against outside digital assaults and malwares.
Quality Assurance
The quality assurance process must be finished by the higher authority related to the project team and the developer of the website. The designer must build up the site in view of the quality benchmark set by the venture director. Once more, the designer ought to assume the fault if the quality benchmark for the site is not met. Thus, the primary focus of the engineer ought to be conveyance of the best quality site so that the venture supervisor can show the same to the venture support.
Quality Control
Quality control is a part of the project administration keeping in mind the end goal to keep up a standard quality. The clients dependably search for best quality items or administrations in any event conceivable cost. In any case, planning of the best quality items requires additional assets and expenses than ordinary item. Consequently, the offer cost of the administration or item is expanded naturally. Henceforth, the venture chief ought to guarantee the quality of the site is kept up without much additional cost keeping in mind the end goal to keep up the money saving advantage from the venture.
Closure Checklist and Project Evaluation Plan
The closure checklist will contain the following important points.
- The time schedule for the project has been maintained.
- The project did not exceed the allocated budget.
- Quality of project outcome has successfully crossed the previously set benchmark.
- Payments have been done to the workers and other related project members.
After the project is completed, the stakeholders will meet together for checking the quality of the project. Once a satisfactory outcome is generated, all the stakeholders will sign the closing document and the project manager will give the final signature for successfully closing the project.
Bibliography
Beringer, C., Jonas, D., & Kock, A. (2013). Behavior of internal stakeholders in project portfolio management and its impact on success. International Journal of Project Management, 31(6), 830-846.
Boud, D., Cohen, R., & Sampson, J. (Eds.). (2014). Peer learning in higher education: Learning from and with each other. Routledge.
Burke, R. (2013). Project management: planning and control techniques. New Jersey, USA.
Dwivedula, R., Bredillet, C. N., & Müller, R. (2015). The relation between work motivation and project management success in case of temporary organizations: theoretical lenses.
Heagney, J. (2016). Fundamentals of project management. AMACOM Div American Mgmt Assn.
Hornstein, H. A. (2015). The integration of project management and organizational change management is now a necessity. International Journal of Project Management, 33(2), 291-298.
Joslin, R., & Müller, R. (2015). Relationships between a project management methodology and project success in different project governance contexts. International Journal of Project Management, 33(6), 1377-1392.
Kerzner, H. (2013). Project management: a systems approach to planning, scheduling, and controlling. John Wiley & Sons.
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