ITC505 | Development of Online Management System for Stud Farm
Task
You are required to develop a charter for the Project including:
Include the Project description and overview you developed as part of Assessment 2.
Part One(This is the goal of the project and is utilised to define the value that your team project will bring to your client)
- Identify the desired area of impact - Rank the following areas in terms of importance: Strategy / Customer / Financial / Operational / Social
- With reference to your project, identify one or two of the following types of value:
- Better - is improving quality important to your client?
- Faster - does your client want to increase efficiency?
- Cheaper - is cutting costs important?
- Do more - does your client want to continue its growth?
- Develop an appropriate metric - this sets the target and expectation of all the stakeholders. It is important to determine a quantitative target that needs to be expressed as a metric in terms of an increase or decrease of money.
- Determine the timeframe for achieving the MOV - ask yourselves, when do we want to achieve this target metric?
Part Two
Define Scope and produce a Scope Management Plan
Define the scope of the project and detail how the scope will be managed.
Provide a list of Resources
Identify and detail the resources for the project using MS Project where appropriate, including:
- People (and their roles), plus any extra personnel that is required for the project.
- Technology - any hardware, network and software needs to support the team and your client.
- Facilities - where will most of the teamwork be situated?
- Other - for example, travel, training etc.
Part Three
Using MS Project, develop a schedule using a high level Work Breakdown Structure (WBS). It should include:
Milestones for each phase and deliverable
- This will tell everyone associated with the project that the phase or deliverable was completed satisfactorily.
Activities / Tasks
- Define a set of activities / tasks that must be completed to produce each deliverable.
Resource Assignments
- Assign people and resources to each individual activity.
Estimates for Each Activity / Task
- Develop a time estimate for each task or activity to be completed.
Budget
- Create a time-phased budget using bottom-up estimating. Be sure to include direct costs listed in Part two and add 20% for fringe. State all assumptions and constraints you have used when creating your budget. State how confident you are in your estimates and what would make you more confident.
Part Four
Project Risk Analysis and Plan
- Document any assumptions you have made about the project
- Using the Risk Identification Framework as a basis, identify five risks to the project – one for each of the five phases of the methodology.
- Analyse these risks, assign a risk to an appropriate member, and describe a strategy for the management of each specific risk.
A set of verification activities
A set of validation activities
a. To prepare for this task, you will be required to provide an annotated bibliography.
Write an Annotated Bibliography for three (3) relevant texts or readings around project evaluation. The Annotated Bibliography is a critical examination of the most relevant, recent and scholarly research on the topic area that is not just a summary of the articles you have read.
You will submit this as an appendix to your project evaluation documentation.
Ensure that the AB submitted by you is your own work and has not been submitted elsewhere and comply with the University's requirements for academic integrity.
b. Develop a closure checklist that the project team will use to ensure that the project has been closed properly.
c. Develop a project evaluation –outline and discuss how your project’s MOV will be evaluated.
Submit your assignment online via Turnitin in the nominated class. Turnitin details for the individual classes would be provided on Interact2.
Answer:
Part One:
1.1 MOV - Measurable Organisational Value
|
Area of Impact |
Rank (1 to 5) |
|
Operational |
1st |
|
Customer |
2nd |
|
Financial |
3rd |
|
Social |
4th |
|
Strategy |
5th |
1.2 Value of the project plan
Delivered value are:
Better: The services of online breeding are provided is better in comparison to the services that are provided by the company.
Faster: It is found that the management system within the organization is quite easy to reach to the customers and the clients of
the organization are benefitted due to reduction in the response time.
2.3 Appropriate metric
|
Rank |
Impact |
Metrics |
Timeframe |
|
1st |
Operational |
Efficiency of the operation increases. |
2 months |
|
2nd |
Customer |
The customer’s number will increase due to the services as well as benefits that is delivered by the organization. |
3 months |
|
3rd |
Financial |
The investment, which is done, helps in generating proper financial outcome for the project. |
2 months |
|
4th |
Social |
Social platform is used for advertisement as well as promoting the services delivered by the company. |
1 month |
|
5th |
Strategy |
It is necessary to utilize proper organizational strategies for managing the customers. |
2 months |
Part Two:
2.1 Scope
The project scope are as follows:
- Interface design
- Database development
- Breed registry development
- Easy recording of services
- Reviewing breeding services
- Personalized communication facility
- Developing database for marketing
- Facility of contract management
- Development of location facility
- Facility of cost tracking
2.2 Out of Scope
The out scope of the project:
- Facility of training is excluded from the project
- Information about the project suppliers are excluded
2.3 Assumptions
The assumptions are:
- All the project stakeholders will be present within the project meetings
- The resources that are needed will quite easily available
- The development of the entire project will get finished within the expected time.
2.4 Constraints
The constraints that are developed within this project are listed below:
- Necessary resources will be present otherwise time of the project will exceed.
- Proper quality required to be maintained otherwise both cost and time of the project will increase
- Project scope creep must be avoided.
2.5 Scope Management Plan
The project scope can be successfully managed including steps:
- It is quite essential to determine the items that are associated with the project scope
- The factors that generally helps in creating negative impact on the scope must be effectively determined
- It is quite essential to develop scope incorporation plan for retentive project quality.
- Proper deployment of project scope in order to improve the organizational operation.
2.6 Resource Plan
- People
- Technology
|
Hardware |
RAM, hard drive, laptop |
|
Software |
Tools of designing, tools of development |
|
Network |
Server |
- Facilities
Facility of internet and extranet related infrastructure needs to be developed for providing proper opportunity of system implementation to the employees of the organization.
- Other
|
Travel Requirements |
Travelling expense is provided to the organizational members. |
|
Training Requirements |
Training manuals are delivered before the arrangement of training sessions |
Part three:
3.1 Project Milestones
|
Milestone |
Completion date |
|
Milestone 1: Completion of project starting phase |
Mon 28-05-18 |
|
Milestone 2: Completion of planning phase |
Thu 07-06-18 |
|
Milestone 3: Completion of designing phase |
Thu 21-06-18 |
|
Milestone 4: Completion of development phase |
Thu 30-08-18 |
|
Milestone 5: Completion of testing phase |
Fri 14-09-18 |
|
Milestone 6: Completion of monitoring and control phase |
Wed 26-09-18 |
|
Milestone 7: Completion of closure phase |
Mon 01-10-18 |
3.2 Project activities
Figure 1: Project activities
(Source: Created by Author)
3.3 Project resources
Figure 2: Project resources
(Source: Created by Author)
3.4 Time estimation
Figure 3: Time estimation
(Source: Created by Author)
3.5 Project budget
Figure 4: Project budget
(Source: Created by Author)
3.6 Time phase budget
Figure 5: Time-phase budget
(Source: Created by Author)
Part four:
4.1 Assumptions
The assumptions are:
- All project stakeholders will be present within the project meetings
- The resources that are needed will quite easily available
- The development of project will get over in the expected time.
4.2 Project risks and management strategy
|
Risk ID |
Description |
Probability |
Impact |
Rate |
Assigned To |
Response Strategy |
Threat or Opportunity |
|
R1 |
Inappropriate design: The design for the project is not made properly then it generally creates design issues. |
80% |
4 |
320 |
Technical engineer |
The risk related with design issues can be prevented by designing the prototype of the system properly. |
Threat |
|
R2 |
Lack of management: If proper strategies related with management are not utilized then it will be quite challenging to finish the project. |
85% |
5 |
425 |
Human resource manager |
The risks that is associated with management can be solved by utilizing proper strategies. |
Threat |
|
R3 |
Poor quality of materials: If the resources that are used are of poor quality the quality related challenges occurs. |
80 |
4 |
320 |
Quality analyst |
The risks can be prevented by utilizing proper quality of resources within the project. |
Threat |
|
R4 |
Lack of proper resources: If the resources of the project are not in proper appropriate for finishing the project. |
70 |
4 |
280 |
Human resource manager |
It is very much necessary to estimate the needed resources for preventing the issue. |
Opportunity |
|
R5 |
Inappropriate training facility: As training facility is not provided, the team members faces lot of difficulties in managing the project. |
70 |
4 |
280 |
Trainer |
Proper training facility arrangement is necessary for mitigating the issues quite effectively. |
Threat |
Part Five:
Statement on project quality
The quality of the project “development of stud farm management system” is managed successfully by undertaking number of steps that are listed below:
Focussing on quality: It is quite necessary to arrange proper meetings on a weekly basis for making sure that proper quality is maintained.
Conducting proper software tests: Proper software tests must be conducted for making sure that proper quality is maintained within the project.
Safeguarding the entire time of testing: The time of testing should not be cut and it must be properly done for analyzing that the project development is done properly.
Buying software packages in order to ensure quality: Software solutions needs to be purchased by the organizations for ensuring that proper quality of the project is maintained.
A set of verification activities
|
Verification Activity |
When? |
|
External audits |
The External audits are accomplished on the suppliers after the delivery of the resources. |
|
End product testing |
Product testing is performed in the last phase of the project. |
|
Testing on software and software |
Testing is done on resources before utilizing them in the project development. |
|
Validation Activity |
When? |
|
Proceeding to approval |
This is done before initiation of the project. |
|
Finish working |
This is performed after the entire project is finished. |
|
Development of activities |
In the planning phase of the project. |
Part Six:
- Annotated bibliography
Refer to appendices
- Develop a closure checklist
|
Closure checklist |
Checklist options |
|
Is testing finished? |
Yes |
|
Approval and review of documents finished ? |
Yes |
|
Requirements Traceability Matrix been checked? |
No |
|
Closure of the risks are done? |
Yes |
|
Is project handover completed ? |
Yes |
|
Training completed? |
No |
Develop a project evaluation
|
Evaluation Criteria |
Option |
|
Is project plan feasible? |
Yes No |
|
Does the project design is feasible? |
Yes No |
|
Does the resources and cost are within the scope of the project? |
Yes No |
|
Does project get over within the budget? |
Yes No |
Bibliography
Amrollahi, A., Ghapanchi, A. H., &Talaei-Khoei, A. (2014). Three decades of research on strategic information system plan development.Communications of the Association for Information Systems, 34(1), 84.
Braglia, M., &Frosolini, M. (2014).An integrated approach to implement project management information systems within the extended enterprise.International Journal of Project Management, 32(1), 18-29.
Coronel, C., & Morris, S. (2016). Database systems: design, implementation, & management. Cengage Learning.
Galliers, R. D., &Leidner, D. E. (2014). Strategic information management: challenges and strategies in managing information systems. Routledge.
Garton, C., & McCulloch, E. (2012). Fundamentals of Technology Project Management. MC Press, LLC.
Goetsch, D. L., & Davis, S. B. (2014). Quality management for organizational excellence.pearson.
Hubicki, M. (2014). Risk Management Plan.
Kami, N. (2015). U.S. Patent No. 9,116,916. Washington, DC: U.S. Patent and Trademark Office.
Kendrick, T. (2015). Identifying and managing project risk: essential tools for failure-proofing your project. AMACOM Div American Mgmt Assn.
Nanda, V. (2016). Quality management system handbook for product development companies.CRC Press.
Pritchard, C. L., & PMP, P. R. (2014). Risk management: concepts and guidance. CRC Press.
Schwalbe, K. (2015). Information technology project management.Cengage Learning.
Stark, J. (2015). Product lifecycle management.In Product Lifecycle Management (pp. 1-29).Springer International Publishing.
Tornabene, C., Hussain, M. M., Crowe, T., Cohen, N., & Panzer, J. (2012).U.S. Patent No. 8,103,729. Washington, DC: U.S. Patent and Trademark Office.
Verburg, R. M., Bosch-Sijtsema, P., &Vartiainen, M. (2013).Getting it done: Critical success factors for project managers in virtual work settings.International Journal of Project Management, 31(1), 68-79
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