ISYS5001 Emerging Technology in Business- New Integrated IT System for

CUU is a significant Western Australian fashion and design business. It has experienced strong growth for several years. Through its clever fashion and design marketing and astute acquisitions, it has projected growth of 19% pa revenues for each of the next 9 years. Last year the business had revenues of $150 Million. The CUU Company is very profitable and has good reserves of cash and lines of credit. Physically, the business consists of offices for administration, marketing (Online and Traditional) and fashion and design facility, which while fully paid is very expensive to operate compared to modern facilities. The main office is in Perth CBD.

While it owns this property, it believes it can realize $12 Million through its sale. As well, the business has 18 branches scattered throughout the city with total annual rental of $1.9 Million. A preliminary plan has been developed to improve efficiency and allow for continued growth.

CUU company will relocate all its current facilities to one, situated in an industrial centre on the edge of the city. The total land acquisition costs will be $4 Million and $15 Million for the office and administration, marketing (Online and Traditional), fashion and design facilities and equipment and interior and exterior office design.The land will allow growth for at least 25 years projected and the planned facilities will allow growth for at least 8 years;
A new IT system will be introduced. It is an off-the-shelf systemwidely used in the industry, and will integrate all administration, marketing (Online and Traditional), and fashion and design functions of the business. IT hardware will be moved from the old premises (The current IT hardware needs to be upgraded before the new IT system implementation). Furthermore, existing communications services will need to be transferred, new processes built (the new system works differently from the old one), and implementation, testing, evaluation and training arranged. The new IT system will cost $2 Million to purchase. In addition, consultants from the software vendor estimate their team can configure the systems and oversee the implementation requirements in 8 months – 4 months of configuration in their offices and 4 months of on-site support of the in-house project team. Their team will charge a fixed fee once the scope is finalised and this is estimated at $150,000 per month.
Furthermore, CUU Company will ask you to design and develop a Website, Facebook, Twitter, Instagram, Twitter, blogs, and Snapchat accounts for marketing purposes.
The plan stipulates that there must be no disruption administration, marketing, and fashion and designfunctions of the business, so this suggested the transfers be completed over three weekends
The plan is to perform interior (all) and exterior designfor CUU new building.

Answer:

Based on the provided case study, CUU is a business organization based in Australia. This company deals with fashion and design business and is now looking to relocate to a one single centre instead of running 18 separate branches. In the previous year, the company earned revenue of $150 million and hence, it can allocate sufficient budget for a high cost project for office relocation and upgradation.

Development of an integrated system for the new office is within the scope of the project. Development and implementation of a new integrated IT system for entire business data management is within the scope of the project. Development of an official website is within the scope of the project.

Out Scope

Analysis of administration details are out of scope of this project. Data entry for existing business data is out of scope of this project. Analysis of market in the business context of the company is out of scope of this project. The deliverables of the project include the following: A new office building A new IT setup An integrated business server Social media accounts Official Website

Project Objectives

The main aim of the project is to relocate all the facilities of the company into one common office at the edge of the city. For the new integrated system of operations, the company wants to implement a new IT system that will take care of all business operations. An official website as well as social media accounts will also be developed in this project.

Project Assumptions

In this project, it has been assumed that a suitable land at a reasonable price will be available. It has been assumed that the estimated budget will be enough to complete the entire project. It has been estimated that the estimated time schedule will be accurate.

Communication Plan

The communication plan is required in order to maintain coordination between project team members. Moreover, communication also enables the higher members and leaders of the project to monitor and control the project. The main communication plan is weekly meeting that will be presided over by the project manager. Each team member is expected to raise concerns and issues regarding the project in these meetings. Besides meeting, communication can be done using personal cell phones or emails.

Risk Plan

There are several risks associated with the project. The main risk involves lack of sufficient cost benefit from the project (since the amount of investment is quite large). The new IT system can be subject to external attacks like ransomware, virus, etc.

Risk Management

Risks should be managed before they have a chance of occurrence. The budget risk can be managed by bringing in a suitable sponsor who will be able to provide extra budget based on requirements. Management of the IT risks requires implementation of softwares that protect the system against unwanted intruders.

Closing Plan

Before closing the project, a review of entire project is necessary. The project manager and other board members will review the project based on requirements. The main review criteria is to determine whether the project will be able to deliver benefits to the organization or not. Project documentation will be done after review. After documentation, all the stakeholders will sign off. After all are done, the project manager will sign off and close the project as a whole.

Conclusion

In this presentation, a brief plan for CUU Ltd. has been provided. The company is looking to integrate all branches into one common office with new IT system. Using project management tools, suitable recommendations and plan details have been provided accordingly.

Bibliography

Kerzner, Harold. Project management: a systems approach to planning, scheduling, and controlling. John Wiley & Sons, 2013. Burke, Rory. "Project management: planning and control techniques." New Jersey, USA (2013).

Larson, Erik W., and Clifford Gray. Project Management: The Managerial Process with MS Project. McGraw-Hill, 2013. Schwalbe, Kathy. Information technology project management. Cengage Learning, 2015.

Fleming, Quentin W., and Joel M. Koppelman. "Earned value project management." Project Management Institute, 2016. Walker, Anthony. Project management in construction. John Wiley & Sons, 2015.

Leach, Lawrence P. Critical chain project management. Artech House, 2014. Boud, David, Ruth Cohen, and Jane Sampson, eds. Peer learning in higher education: Learning from and with each other. Routledge, 2014.

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