Inft3100 Project Management : Cloud-Based Assessment Answers

1. Follow the Study Schedule and work with the Topics in Interact as they provide a "scaffold" for your learning in this subject.

 

2. Develop a detailed Capstone Project Proposal and Plan using project management software (as listed in the Study Schedule) and the skills you have acquired from IT Project Management to develop a project plan with a Work Breakdown Structure (WIIS), milestones and Gantt chart. These tools may help.

 

MicrosoftProject Pro

 

Open source tools like GanttProject

 

OpenProj

 

Open Project

 

ProjectLibre 

 

3. Begin using the 'project blot as a tool beyond the weekly progress reports for your chosen emerging technology topic:

 

The blog helps you to "think by writing" and also store your notes, project files and links in a cloud-based service.

 

Consider sharing the site with your peers as a way to tell a story and harness each others knowledge.

 

4. The blog is ideally updated each week with 3 or 4 entries for documenting your project notes and as the foundation for editing and writing the Capstone Project Report. 

Title: Implementation of Cloud-based ERP System in an Organization

Project Blog: 

Weekly Progress reports plan

Name:	<Please Fill>
Project title:	ERP implementation for an organization
Week No:	7	Date:	<Please Fill>
Planning
Milestone	Planned	Actual	Comment
Assessment 3 completion	Analyzing the collected resources using annotated bibliography	Completed analysis	I was successful in delivering the analysis using annotated bibliography
Issues
Description	Date	Action results	Finished
Quality of the analysis might lack as compared to expectation	<Please fill>	-	Y

 

Name:	<Please Fill>
Project title:	ERP implementation with an organization
Week No:	8	Date:	<Please Fill>
Planning
Milestone	Planned	Actual	Comment
Assessment 3 upload	Keep up to date with the lectures and knowledge gained in the class	Uploaded assessment 3	I get to know about the criticalness of the annotated bibliography and data analysis
Issues
Description	Date	Action results	Finished
Less reliable papers	<Please fill>	Completed annotated bibliography for research	Y

 

Name:	<Please Fill>
Project title:	ERP implementation on an organization
Week No:	9	Date:	<Please Fill>
Planning
Milestone	Planned	Actual	Comment
Complete Quiz	Use the gathered knowledge for getting better marks	Completed online quiz	-
Issues
Description	Date	Action results	Finished
Less marks	<Please fill>	Done the online quiz	Y

Rationale

The purpose of this paper is to develop a project plan that can meet the needs and requirements of successful deployment of a cloud-based ERP system that can manage the operational activities of the organization in much efficient and effective manner. Developing the feasible and sophisticated plan can make this project to be successful.

Problem Domain

Hypothetically, organization is suffering from the problems related to the customer relationship management, human resource management, and supply chain management. Hence, this could resist the growth and development of the organization. The ERP is being proposed as the business solution that can allow the organization to accomplish the necessary objectives those could possibly eliminate the existing problems of the organization.

Purpose and Justification

The purpose is to introduce a sophisticated business solution that can meet the necessary objectives and goals of the organization. The ERP is an effective resource planning tool that can allow cloud-based interconnectivity of the information between the organizational components and manage the necessary supply chain management, customer relationship management, and human resource management in much efficient and effective way.

Supervisor Approval

Research Questions

As discussed in the previous paper, following are the research questions selected for the research:

1. What are the advantages of moving towards cloud-based ERP system?
2. What are problems that are resolved with the use of Cloud ERP system?

Theoretical Framework

It is necessary to collect reliable resources before moving forward towards the data analysis. Thereafter, there are the possibilities that the collected resources are not very relevant to the research and hence, sorting can be done for identifying most reliable resources and thus, analysis can be done. Annotated bibliography helps in collecting the different resources and summarizing their main points and so, it will be done thereafter. The next step will be to identify the gaps and perform analysis that can critically propose the best suited options or solutions for the proposed ERP system. The results can be collected to meet the expected outcome and result of the research.

Methodology

Secondary data analysis is selected considering the ten reliable and peer reviewed resources along with the additional informative papers. Annotated bibliography will allow in analysing the gaps and proposing the best solution for the organization based on the research.

Analysis of sources of Information

The sources are collected from reliable libraries including Google Scholar, Elsevier, IEE, and others. It has been observed that every paper is peer reviewed by others that makes them reliable for further proceeding.

Research Methods

Secondary data analysis using annotated bibliography.

Data collection

Theoretical data is being collected considering the different perspectives of many writers who emphasized and reflected on the same topic.

Ethical Issues

The information is paraphrased and referenced wherever the same information is being collected from the sources. None of the information of the sources are being claimed as the personal research. The entire research will be based on the information gained from other resources.

Compliance Requirements

Workplace regulations

ERP comply with the workplace regulations and allows the users to have their suitable regulations while availing the services.

Industry regulations

The third parties are the only sources from where the ERP system can be bought or implemented and hence, organizational policies must comply with the policies being proposed by the third parties. Data protection and adopting policies for security and privacy of the data and information being collected by the organization can be recommended as the best approach.

Project Plan

Deliverables

WBS	Task Name	Duration	Start	Finish
1	Implementation of ERP System	59 days	Mon 03-12-18	Thu 21-02-19
1.1	Project Initiation	15 days	Mon 03-12-18	Fri 21-12-18
1.1.1	Market Analysis	4 days	Mon 03-12-18	Thu 06-12-18
1.1.2	Business needs	3 days	Fri 07-12-18	Tue 11-12-18
1.1.3	Problems identification	5 days	Wed 12-12-18	Tue 18-12-18
1.1.4	ERP implementation proposition	3 days	Wed 19-12-18	Fri 21-12-18
1.2	Project Planning	16 days	Mon 24-12-18	Mon 14-01-19
1.2.1	Project Scheduling	4 days	Mon 24-12-18	Thu 27-12-18
1.2.2	Budget estimation	5 days	Fri 28-12-18	Thu 03-01-19
1.2.3	Risk management	3 days	Fri 04-01-19	Tue 08-01-19
1.2.4	Draft and proposal presentation	4 days	Wed 09-01-19	Mon 14-01-19
1.3	Project Execution	18 days	Tue 15-01-19	Thu 07-02-19
1.3.1	Analysing modifications	2 days	Tue 15-01-19	Wed 16-01-19
1.3.2	Compatible system implementation	5 days	Thu 17-01-19	Wed 23-01-19
1.3.3	Third party system integrations	3 days	Thu 24-01-19	Mon 28-01-19
1.3.4	Requesting for required resources or services	4 days	Tue 29-01-19	Fri 01-02-19
1.3.5	Real world testing	4 days	Mon 04-02-19	Thu 07-02-19
1.4	Project Closing	10 days	Fri 08-02-19	Thu 21-02-19
1.4.1	Documentation of project	3 days	Fri 08-02-19	Tue 12-02-19
1.4.2	Lessons learning document	5 days	Wed 13-02-19	Tue 19-02-19
1.4.3	Project celebration	2 days	Wed 20-02-19	Thu 21-02-19

Work Breakdown Structure

Figure 1: WBS

(Source: Created by Author)

Risk Analysis

Sl No	Risks	Impact	Prob- ability	Mitigation strategy
1	Non-reliable sources those have biased results can be a risk	H	L	The selected papers must be from reliable sources and libraries
2	schedule and budget escalation of the project	M	H	Proper and effective planning strategies must be adopted
3	Scope Creep may occur throughout the project	H	L	Proper leadership and management styles after researching market and business
4	Resources lagging can be possible threat in the project such as systems, hardware, software compatibility and others	H	L	Efficient and effective resource management
5	Ineffective communication might occur throughout the project	H	M	Proper communication management plan

L: Low, M: Medium, H: High

Duration

The estimated duration of the project is 59 days and is estimated to be starting from 2^nd December 2018 and ends on 21^st February 2019. The weekends have been estimated to be non-working days and the daily work hour is divided in 8 hours where every resources will have to work for 8 hours a day.

Gantt chart

Figure 2: Gantt chart

(Source: Created by Author)

Bibliography

Avgerou, C., & Walsham, G. (Eds.). (2017). Information Technology in Context: Studies from the Perspective of Developing Countries: Studies from the Perspective of Developing Countries. Routledge.

Binder, J. (2016). Global project management: communication, collaboration and management across borders. Routledge.

Chang, J. F. (2016). Business process management systems: strategy and implementation. Auerbach Publications.

Denolf, J. M., Trienekens, J. H., Wognum, P. N., van der Vorst, J. G., & Omta, S. O. (2015). Towards a framework of critical success factors for implementing supply chain information systems. Computers in industry, 68, 16-26.

Dwivedi, Y. K., Wastell, D., Laumer, S., Henriksen, H. Z., Myers, M. D., Bunker, D., ... & Srivastava, S. C. (2015). Research on information systems failures and successes: Status update and future directions. Information Systems Frontiers, 17(1), 143-157.

Laudon, K. C., & Laudon, J. P. (2016). Management information system. Pearson Education India.

Marchewka, J. T. (2014). Information technology project management. John Wiley & Sons.

Ptak, C. A., & Schragenheim, E. (2016). ERP: tools, techniques, and applications for integrating the supply chain. Crc Press.

Svejvig, P., & Andersen, P. (2015). Rethinking project management: A structured literature review with a critical look at the brave new world. International Journal of Project Management, 33(2), 278-290.

Tarhini, A., Ammar, H., & Tarhini, T. (2015). Analysis of the critical success factors for enterprise resource planning implementation from stakeholders’ perspective: A systematic review. International Business Research, 8(4), 25.