Inft3100 Project Management And Business Assessment Answers
Project Name / Team / Description
Working as a team you are to
Agree on a suitable team name, list all team members and provide their contact details in a professional looking document.
Provide an overview of the project on which you are working.
Complete a project description. This should be written clearly and concisely so that anyone unfamiliar with the project can fully understand the objectives.
Learning Cycles
Learning cycles give structure to your team meetings and accountability for when you and your team work outside of the meeting schedule Firstly, prior to your next meeting, assign roles to the team. There should only be two central roles – the organiser and the scribe:
Organiser organises the meeting by writing down the team's ideas and then distributes them to the team for feedback.
Scribe documents the ideas and action points going forward.
Using peer learning and reflections, document your understanding of the project at this point in time in a table format.
Communication Plan
As a team, brainstorm and identify all stakeholders to the project. Then individually, develop an appropriate communication plan.
Reflection
Write a brief reflection of no more than 300 words of your team work experience in this subject. To guide your reflection you should address the following questions:
Based on your experience, what are necessary techniques, skills, methods and ICT project manager requires in the IT profession?
Submit your assignment online via Turnitin in the nominated class. Turnitin details for the individual classes would be provided on Interact2.
be able to critically analyse the role of IT project management within a professional workplace, from the viewpoint of the member/leader of the project team;
be able to research and critically evaluate how a practising IT project manager applies IT project management techniques, project management skills, methods and software tools in the IT industry;
be able to understand and apply appropriate communication practices within a project management context;
be able to research and apply established IT project management principles, skills and techniques to a case study.
Answer:
Introduction:
Project management term can be defined as a set of activities which includes- controlling, planning, executing, initiation and closing of the work or some other factors related to project management are complete with the support of the team are known as team management. Team planning and the meeting is the most important factor in the project management with these aspects project can be completed in proper and effective way. In this case study, the proper information transmits to the team and also provides the useful information related to this business management report. In this report is on Globex Virtual Precision Agriculture and Virtucon Consultancy. Collecting the information for Globex and Virtucon helps in estimate the proper and effective way to manage the project of the company.
Part 1
In this report, team management plays a very important role in any project; the responsibility of team management is to pay attention to the team members working on the project is working properly or not. In addition to this calculate the requirements of human resource and working condition and manage the people required in completing the project by which quality of project can remain same (Aston, 2017). In this report weight of people working on this project will be calculated. It is an effective manner which could provide best result in order to manage the project and its requirements.
Team Charter
The team charter is discussed below:
|
Members of Team |
Skills and Capabilities |
Roles and Responsibilities |
Actions |
Team Values |
Team signature |
|
Team Member A |
The good leader must possess the ability to resolve the disputes and problems within the team. In addition to this, the team leader should have innovative and creative thinking, as well as the leader, must be proficient to manage the work and in forecasting. |
The team leader will be responsible for managing and guiding the team to perform their work. It will be also the responsibility of the team leader to develop a plan for the work structure so that the team goals could be achieved (Boyer, 2017). In addition to this, the team leader shall have to play the role of motivator, in order to motivate the team members to perform better. The team leader will also have to play the role of negotiator at the time when any conflict arises among the team; so that the conflict could be mitigated and the set targets shall be achieved (Harrison & Lock, 2017). |
Team Leader will take action related to the operations which have to be carried out by the team members. |
Endeavouring for uninterrupted improvement |
Signature of team member A |
|
Team Member B |
It is an IT project; therefore IT skills are required for the project. |
The technical member of the project team will have to comply with the rules associated with the IT aspects (Boyer, 2017). Member will have the responsibility of determining the each and every IT aspects and making plans for the technical systems such as functional and non-functional requirements. One of another responsibility is to look after the technical faults and to resolve those faults so that the project shall not be affected by such faults. |
Project`s IT manager will take actions related to the IT aspects and solve the technical issues and queries. Besides this, the actions related to technical factors will also have to be a cross check the coding and programming to bring about the project in an appropriate way (Brown, 2015). |
Sharing information and knowledge |
Signature of team member B |
|
Team Member C |
Skills related to analysing the requirements under market are required to be possessed. It is important to know the requirements of the clients so that proper deliverables could be provided and the clients could be made satisfied with the appropriate deliverables. The member shall possess the skills of evaluating the trends in market and preferences of the clients or customers (Aston, 2017). |
The role which will be delegated to this team member is a market analyst. It will be the responsibility of the analyst to analyse the requirements of the clients and the trends in the market (Harrison & Lock, 2017). The responsibility of pursuing market survey will also be of this team member.
|
The actions which are going to be taken by this team member are related to handling the sales and marketing department. Planning for sales and marketing, besides making a strategy for analysing market trends. |
Responsible and committed |
Signature of team member C |
Team Communications
Meeting Location & times- the meeting will be done on convenient time, such as- 1pm on Thursday; location of the meeting will be office; whereas the time and location for the meeting could be changed as per mutual consent of the team members (Allen, 2015).
Communication will be usually done by conference, whereas the information about the meeting will be dispersed through emails or telephones. Documentation of the meeting will be done by the scribe.
Team Rules & Expectations
The overall goal of the team is to make the project deliverables within specific time period by making the project successful.
Part 2
In this report, Globex and Virtucon are two organisation which always involved in creating some new or different or involved in doing something new other things. Globex and Virtucon are the organisation which works for introducing the better and advanced technology to coordinate the work properly. Globex is always remained in try to creating something new also involved in creating new technology by creating a new technology it will help in making agriculture process more effective and make it easy to work on them properly. Virtucon is always trying to creating or developing some new project or work the on some other project and make the working project more easy and efficient for the working, this company always try to make developing the something new for the organisation (Boyer, 2017). These companies always try to developed something new and always manage the all the factors related to with the project and they developed the learning lifecycle. Some of the points are discussed here for managing the learning lifecycle in more proper way
In this report according to Kolb’s it is compulsory to earn the experience from the project on which they work or developed the project, and knowledge they got from the project individually share the knowledge which could be helpful for the company for developing the projects. Sharing the information related to project and collected all the information from another process which is related to this should be taken into concern and generalization process should be done (Aston, 2017). The generalization process is used to eliminated the unnecessary information related to project and selected the useful information related to project and then these useful information helps in managing the project. When the generalization process is done them the useful information will be used in the project so that by the help of this useful information further processing can be done in the project. By this process, it helps in managing the project in an effective way and in a proper way.
In this report, the company conducts the meeting at each level of the project in which all the members of the project shared their useful information related the project. This process will help in developing the strategies for the projected grew and also help in setting the proper way to manage the project and work in an effective way.
The roles of the team member will be rotated for each meeting, so that performance of all the team members could be reviewed. However, there will be two central roles in the meeting which will be delegated to any two members of the team. This role will be assigned to other team members in the next meeting. The two central roles which are essential for the meeting are-
- Organizer- One of the team members will be assigned the role of organizer. The individual team member who will be assigned as the organizer`s role will have to organize the meeting by writing down the ideas given by the whole team. After writing down the ideas, the note will be circulated among each team member for their feedback(Brown, 2015). As though receiving the feedback, it will be easy to get some other innovative ideas, as in the case, if there is anything wrong in the idea then the feedback could be considered to make further alterations.
- Scribe- The team member who will be assigned as the role of scribe, will document all the conceptions and ideas. In addition to this, the action plans which are going to be taken further will also be documented by the scribe.
Part 3
In this report, a communication plan is being made that will help all the team members in knowing that when they have to attend the meeting for discussion on the project and when they get circular and emails related to project all these information can easily get through this communication plans. By this only flow of communication can be managed and by this only proper coordination can be maintained among the team members (Allen, 2015).
The relevant information will support the team members in managing the flow of work and also help in managing the project by getting the proper and useful information they can work easily and in a proper manner and also maintain the coordination between the team members. By getting the useful information they can work on each and every part of the project in an effective way.
According to this it is a duty of the project manager to manage the communication system and also to manage the flow of useful information related to project and it will provide the good platform to each and every member of the team so that they can work in an effective way, and can establish the coordination among them (Aston, 2017). By this, it helps them in informed related to project and process the work in an effective way. The communication plan is given below:
|
S. No. |
Communication Aspects |
Medium of Communication |
Date of Delivery |
Occurrence of Meeting |
|
1. |
Communicating with Team of Project |
Meetings |
18 August 2017 |
Day-to-day |
|
2.1. |
Managerial Sponsor Communication |
PPT |
22 August 2017 |
Once in a week |
|
2.2. |
Communicating with Sponsors |
Conversation through Telephone |
27 August 2017 |
Once in a week |
|
3. |
Circular for Information |
Letter or Circular |
30 August 2017 |
Day-to-day |
|
4. |
Delegation of Roles and Responsibilities |
Meeting |
1 September 2017 |
One Time |
|
5. |
Sharing Information |
Conference |
3 September 2017 |
According to the requirement |
|
6. |
Reporting Merit Percentage |
|
8 September 2017 |
Once in a week |
|
7. |
Administrating team members |
Conference |
12 September 2017 |
Once in a week |
|
8. |
Forming and Circulation of the letters |
Mail or Letter |
15 September 2017 |
Once in a week |
|
9. |
Receiving Feedbacks |
Conference |
16 September 2017 |
Once in a week |
|
10. |
Solving Problems or other matters |
Conference |
20 September 2017 |
Once in a week |
Part 4
It is necessary to understand the every feature which is related to project management in this I can estimate that to manage the Information Technology can become easy to manage the all thing according to plan. In this report, I have noticed that team work is most important in every work field as we working on the project it is very necessary for its project to manage and work in a team. As a team working provide a better and effective solution on each and every aspect of the project and also help in solve out any problems related to project.
The project can be managed only by having the quality of leadership. In the project, many types of situation occur to come out from this situation leadership quality is required. It became an issue to manage the project if there is not a proper leadership is not there. With the help of leadership quality, it also helps in making coordination between the team members so that they can work properly and provide the good quality in the project.
In this case study report I have understood that planning is an important factor in developing the project in a proper and effective plan. It is necessary to develop the proper and effective plans for the IT projects so that the implementation can be done on each and every aspect of the project. It is necessary for the team members to follow the plans in an effective way so that they can easily and fast get the success in the project.
In this report, it also helps me to understand the communication plan that helps in developing the project management team. By the help of communication plan members get the information related to project so that they can use the information in their each and every aspect of the project. It also helps the project manager to collect the information related to quires and issued faced by the team members while working on a project and helps team members by providing the best solution from coming out from these issues in an effective way.
Conclusion
In this report, it concludes that planning is important for every project and for starting the new project planning is done. The project manager has the responsibility to manage the flow of work and also provide the useful information so that each and every activity can easily manage. In this developed the team charter, understand the project lifecycle and also understand the communication plan this aspect will help in managing the project and team member and work in an effective way so by the help of these aspect good quality of work can be done in the project and in an effective and proper way.
References
Koivusalo, E. (2015,). Essentials of Project Management. Retrieved from www.itforbusiness.org: https://www.itforbusiness.org/article/essentials-of-project-management/
Allen, M. (2015). Strategic Communication for Sustainable Organizations. Springer.
Aston, B. (2017, 3 2). 9 Project Management Methodologies Made Simple: The Complete Guide For Project Managers. Retrieved from www.thedigitalprojectmanager.com: https://www.thedigitalprojectmanager.com/project-management-methodologies-made-simple/
Boyer, S. (2017, 5 10). 8 Top Project Management Methods, Approaches, Techniques. Retrieved from www.nutcache.com: https://www.nutcache.com/blog/8-top-project-management-approaches-methods-techniques/
Brown, J. (2015, 11 5). Essentials of a Good Project Management Plan. Retrieved from www.greycampus.com:https://www.greycampus.com/blog/project-management/essentials-of-a-good-project-management-plan
Harrison, F., & Lock, . (2017). Advanced Project Management: A Structured Approach. Routledge.
HEAGNEY, J. (2012). Fundamentals of Project Management. AMACOM.
Kerzner, H. (2017). Project Management: A Systems Approach to Planning, Scheduling, and Controlling, (12 Ed.). E-book.
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