INFS8205 Information Systems Strategy and Management : Literature Revi
1. The current organizational structure
2. What operational problems (e.g., inefficiency, errors) do you think the organisation could experience because of this structure?
3. What is the most likely system acquisition method commercial software, custom software, or ERP?
4. Describes and prepare a system flowchart of the sales procedures for the chosen organisation (company)
5. Identify any control problems in the system and what sorts of fraud are possible in this system?
1. Development and adoption of the accounting software packages,
2. The current market size,
3. Identify the leaders in the market and what gives them the competitive advantage,
4. Identify the current gaps or challenges encountered by users or customers of accounting software/packages and make relevant suggestions or recommendations.
Answer:
Introduction
Accounting software packages are the softwares that records as well as processes all of the organizational accounting transactions inside functional modules for example accounts payable, general ledger, payroll, accounts receivable, as well as for trial balance. Accounting packages functions like an accounting information framework. It might be formulated in-house through the organization utilizing it, might be buy from any third party vendor as well as might be through the accumulation of outside application package with general modifications. This study on strategic information frameworks includes a literature review on adaptability, usage of Accounting Software Packages in an Australian organization.
Literature Review
Part 1According to Caswell Center while considering the present hierarchical structure of Caswell health care center it seems that the organization may have an ineffectual structure. The present structure has groups or gatherings doing inconsequential functions. For instance, the structure of Caswell has several health departments completing bookkeeping as well as finance duties. These obligations ought to be isolated from the accounting department with the goal that they can concentrate exclusively on patients and their medical care. Aactivities should be isolated as well as independent from the functional areas, for exadditionally, the idea of bookkeeping independence is not taken or followed with the present structure. Dube and Robey in the year 2012 indicates here that bookkeeping mple, marketting and medical services (Dube and Robey, 2012). Bookkeeping tracks the information about patients and monitors thier health records and files and offer assistance to Caswell organization to improve their medical treatment efficiency. In case that bookkeeping is n
ot separate from those exercises it monitors, it can cause a few issues within organization. Because there is lack of particular software to address the issues of the unified helath industry, Caswell was searching for a supplier who comprehended their worries, however could likewise give answers for low maintenance, frequently mobile manpower who is taking care of a different scope of patients (Caswell Center, 2017).
As indicated by Callanan in 2015, there are a few operational or functional issues as well as problems which Caswell Health Care Center is experiencing as a direct result of their existing authoritative structure (Callanan, 2015). The leader of the health center accounting department is not ready to direct and deal with the accounting operations and additionally with the information records of patients. Nevertheless, the Caswell Health Care Center accounting department usestilizes patient records and other details of patients accepted from the account storage warehouse as well as the functions along with the accounting functions should be completely detached to legitimize the possiblities of theft or fraud (Fan and Kun, 2011). If the Cswell’s accounting division is totally responsible for records of patients, they ought to be likewise assume the patients details in the records which enhances the danger of fraud and theft. This structure demonstrates that the different groups and gatherings are doing some inconsequential activities. The bookkeeping solicitations, tracks and monitors the patients and they feel that the patients records are not safe.
Business bookkeeping programming, for example, commercial accounting software and Peachtree can deal with most, if not every, of a SME' bookkeeping needs. Bookkeeping programming work with any business, and permit you to make altered capacities to fit Caswell's particular needs. As per the Callanan business bookkeeping programming regularly incorporates charts that abridge information, and in addition reports that give a photo of a business' wellbeing. Each kind of business bookkeeping programming has qualities and weaknesses (Callanan, 2015).Spreadsheets as well as spreadsheet directions are just as precise as the individual doing the passages.Commercial accounting software accompanies highlights intended to help independent ventures in dealing with their cash. One part of the program permits clients to enter the due dates and installment data for every single repeating bill. As bills are expected, clients may print checks straightforwardly from commercial accounting software. commercial accounting software gives the timesaving advantage of following deals and naturally making receipts and solicitations at the touch of a catch. Solicitations can then be electronically sent to clients by means of email. The program likewise permits clients to be charged exclusively or in huge groups. The last capacity may come specifically helpful when charging various customers for a similar administration. Clients that subscribe to Intuit commercial accounting software Merchant Services have the additional advantage of having the capacity to acknowledge credit and platinum card charges through the commercial accounting software (Cawell Center, 2017).
Cloud-based bookkeeping projects are the most recent in bookkeeping innovation. There are a lot of upsides, from usability and portable access to consistent incorporations with specialty projects and complex bookkeeping frameworks. However, such as everything, cloud-based projects are not without a few dangers too. Included among the contemplations are, absence of physical control of servers, information transmission out of office, and the possibility to be influenced by provisos and endeavors that not expressly went for Caswell organization. These cloud security dangers must be considered when outsourcing bookkeeping, however there are chances to relieve the dangers as well.The cloud-specialist co-op has all equipment on area, for example, the servers facilitating the application and Caswell information. Gutmann said that Caswell’s interface with the application through an application or Caswell’s program keeping in mind the end goal to get to its assets (Gutmann, 2011). Since Caswell don't have the servers on location, organization don't have physical access to the equipment nor do it control its security. Converse with cloud-specialist co-ops about their server farm security, decide if they co-find their servers or have finish control over the server room or focus, and discover what measures they have set up to control physical access to the gadgets. Get some information about information excess, go down systems and procedures set up if there should arise an occurrence of breach (Business.vic.gov.au, 2017).Each application has its own particular manner of overseeing the correct measure of information and capacities clients can get to. It's critical to have a comprehension of how regularly records are examined, that it is so difficult to impair accounts on the off chance that you terminate a worker, and how much control Caswell have over the creation and organization of these records.
Part 2Since bookkeeping includes part of figurings work and there are odds of manual mistakes so this was the initial move towards paperless office and mechanization that associations and even colleges attempted the endeavors to get this product created. Before long as opposed to bespoke or tailor made programming, colleges began leaning toward the utilization of off the rack programming like Peachtree and Tallly. Since, bookkeeping programming is part of "all in all" things so it was conceivable to build up the institutionalized bookkeeping programming like Peachtree as well as Tallly. According to Hyvonen, Jarvinen and Pellinen, one preferred standpoint of utilizing such off the rack programming was that the organizations could begin utilizing it inside weeks of acquiring the licenses (Hyvonen, Järvinen and Pellinen, 2006). While Bespoke programming took months to build up, the pre-bundled bookkeeping programming just took a little while's customization before the organization could convey it to a full utilization. With an insignificant preparing or the relying upon the preparation necessities, the records stuff could begin working towards full atomization of the bookkeeping capacity. The product like Peachtree and Tally likewise had extremely shallow expectation to absorb information and this product were strikingly easy to understand (Gutmann, 2011). With incorporated frameworks, innovation expands efficiencies, keeps up nature of care and is not just an approach to cut expenses. A run of the mill human services association is impeded by paper-based information accumulation and runs many separated frameworks and a plenty of patient charging and records arrangements (James, 2013). Great bookkeeping programming can coordinate with these frameworks to bring the data into the back office. You additionally need to mechanize the stream of money related data crosswise over interior frameworks and wellbeing arranges with protection claims, including a scope of government organizations.Many social insurance associations are just utilizing bookkeeping programming as an apparatus to display their practice to outer clients for financing, assessment forms, and proprietors, instead of as a framework to help enhance the nature of patient care, decrease costs, or to expand revenues.Many medicinal services associations are diminishing working costs while assessing or actualizing electronic wellbeing records frameworks and new human services IT.
James suggests that the Software Publishing industry has become consistently in the course of recent years, driven by expanded online network and the rise of new innovation (James, 2013). Expanded access to fast web has supported the advancement of programming to exploit distributed computing, alongside new equipment, for example, cell phones and tablets. Cell phones and tablet programming improvement has expanded unequivocally, with new items completing capacities that were once done through PCs and gaming reassures. Enterprises in the Software Publishing industry are basically focused on Australia's eastern seaboard. The business' necessity for exceptionally gifted representatives implies that undertakings have a tendency to be found nearer to populace focuses, especially those with a huge volume of college instructed laborers (James, 2013). The business is accordingly totally urban, with real capital urban communities facilitating the central command of by far most of ventures (Kukreja and Gupta, 2016).
MYOB will keep on building out its administrations so as to end up noticeably a stage of interconnected administrations, essentially expanding its addressable market, income per client and appeal to little and-medium estimated organizations. Australian possessed bookkeeping programming player, MYOB, has commenced a noteworthy rebranding program went for re-teaching the market about its offerings and repositioning itself as an imaginative innovation organization. The new brand methodology is based around a crisp situating proclamation, 'improve achievement', and is the climax of a year of work that is likewise observed MYOB put intensely into advanced advertising innovation, market and brand experiences, in-house skillsets and online deals channels. Author exlpain that MYOB aggregate general supervisor of advertising, disclosed to CMO one of the huge difficulties the association has confronted as of late is being its very own casualty achievement (Levin and Yadid, 2012). While a lot of individuals perceive the brand as a bookkeeping programming supplier, the gathering confronted a daunting struggle persuading them regarding the more inventive and new abilities it has on offer – quite, cloud-based, first-to market items (Ibisworld.com.au, 2016). In spite of winning honors for advancement and its 400-in number improvement group, purchasers basically weren't tuning in to the message around MYOB's innovation refinement, said. While the interior culture was all around adjusted behind MYOB's cloud-based approach, the outer perspective of the brand was lingering behind. MYOB's cloud bookkeeping framework can significantly diminish time squandered on manual procedures, which cause bottlenecking and mistakes (Mohd, 2015).
A noteworthy issue toward cloud bookkeeping frameworks like MYOB is information security, with 46% of Software Advice's overview respondents expressing security is the top concern. According to Qu and Yang, 2012 online substance might be helpless against programmers, misrepresentation and different dangers (Qu and Yang, 2012). In any case, accounting software puts intensely in security engineering and plan and in actualizing industry best practices. Build up what results you'd get a kick out of the chance to accomplish from a accounting software movement and convey these to organizations welfare Project Manager after organization downloaded the free trial.Arrange office preparing (Wang, 2013). Accounting software offers day courses and online classes. These can be costly, so recognize the framework administrators who'll have the most collaboration with accounting software, have them go to and after that they can educate the rest of the staff for nothing. Guarantee proper channels for support are open (Ramazani, Askari and Fazli, 2012).
Conclusion
The record programming in Australia has embraced a striking change over years because of headway in innovation. that as clerks are in successive contact with their customers they are beginning to help private company with consistent detailing, for example, income and quarterly investigation. In that circumstance, an accountant that as of now has some involvement in the customer's particular industry might be a superior choice than a generalist.
References
Bishop, W. (2016). Addressing The Challenge Of Strategic Alignment Faced By Small And Medium-Sized Entities During The Selection Of Accounting Software Packages. International Business & Economics Research Journal (IBER), 16(1), p.31.
Bryant, M. (2017). Integration of Act! and MYOB create a seamless billing system for Caswell Health Care.. [online] Available at: https://acttoday.com.au/wp-content/uploads/success-stories/Act-Today-Caswell-Health-Care-Success-Story.pdf [Accessed 19 Apr. 2017].
Business.vic.gov.au. (2017). How to choose the best accounting software | Business Victoria. [online] Available at: https://www.business.vic.gov.au/money-profit-and-accounting/financial-management-set-up/How-to-choose-small-business-accounting-software [Accessed 19 Apr. 2017].
Callanan, R. (2015). Accounting Software for HealthCare Organizations. [online] Businessreadysolutions.net. Available at: https://www.businessreadysolutions.net/accounting-software-for-healthcare-organizations [Accessed 19 Apr. 2017].
Center, F. (2017). Ward S. Caswell, President, Beveridge Family Foundation. [online] Philanthropy News Digest (PND). Available at: https://philanthropynewsdigest.org/5-questions-for/ward-s.-caswell-president-beveridge-family-foundation [Accessed 19 Apr. 2017].
Dubé, L. and Robey, D. (2012). Software stories: three cultural perspectives on the organizational practices of software development. Accounting, Management and Information Technologies, 9(4), pp.223-259.
Fan, J. and Kun, X. (2011). Application of some Softwares and Languages in Medical Courseware. Advanced Materials Research, 271-273, pp.1447-1450.
Gutmann, J. (2011). Accounting made easy with your computer. 1st ed. Naperville, Ill.: Sourcebooks.
Hyvönen, T., Järvinen, J. and Pellinen, J. (2006). The role of standard software packages in mediating management accounting knowledge. Qualitative Research in Accounting & Management, 3(2), pp.145-160.
Ibisworld.com.au. (2016). Software Publishing in Australia Market Research | IBISWorld. [online] Available at: https://www.ibisworld.com.au/industry-trends/market-research-reports/information-media-telecommunications/except-internet-music-publishing/software-publishing.html [Accessed 19 Apr. 2017].
James, D. (2013). 7 accounting packages for Australian small businesses compared: including MYOB, QuickBooks Online, Reckon, Xero. [online] BIT. Available at: https://www.bit.com.au/review/344651,7-accounting-packages-for-australian-small-businesses-compared-including-myob-quickbooks-online-reckon-xero.aspx [Accessed 19 Apr. 2017].
Kukreja, G. and Gupta, S. (2016). Tesco Accounting Misstatements: Myopic Ideologies Overshadowing Larger Organisational Interests. SDMIMD Journal of Management, 7(1), p.9.
Levin, K. and Yadid, O. (2012). Optimal release time of improved versions of software packages. Information and Software Technology, 32(1), pp.65-70.
Mohd, E. (2015). Accounting for Software Development Costs and Information Asymmetry. The Accounting Review, 80(4), pp.1211-1231.
Myob.com. (2017). Accounting Software & Business Solutions | MYOB Australia. [online] Available at: https://www.myob.com/au [Accessed 19 Apr. 2017].
Ramazani, M., Askari, R. and Fazli, E. (2012). Application of ANP in Evaluating Accounting Softwares Based on Accounting Information Systems Characteristics. SSRN Electronic Journal.
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