ICT352 ICT Project Management-Scope Management Plan
Develop an appropriate metric - this sets the target and expectation of all the stakeholders. It is important to determine a quantitative target that needs to be expressed as a metric in terms of an increase or decrease of money.
Determine the timeframe for achieving the MOV - ask yourselves, when do we want to achieve this target metric.
Answer:
A show is arranged by BT&Sons every year in November which they call RALS. In this show, they display their agricultural and lifestyle equipment. They sell tickets for the show arranged. They contribute the money they earn by selling tickets for the well-being of the native people to a trust called ICV. The show lasts for three days. There the ticketing system is hand operated so many problems occur, thus RALS decided to transform the hand-operated ticketing system to online ticketing system. For this transformation, BT&Sons gave the project to Virtucon.
Area of Impact:
Rank 1 - Customer:
The customers who will visit show will be very happy and satisfied. This new system will help them in the reservation of tickets before the show begins in November without standing in the queue outside t
he ticket counter.
Rank 2 - Operational:
Majority of customers will reserve their tickets online due to this system so the workload can be reduced.
Rank 3 – Finance:
RALS will get more money as more customers will attend the show.
Rank 4 – Strategy:
Globex will contribute more to ICV as more tickets will be sold and they will earn more.
Rank 5 – Social:
Since Globex will contribute more money to ICV it will become easier for them to show their concerns for the society.
Project value:
Value 1 (Faster):
The workers who manage the ticket counter and the security gate will get relief as there will be no crowd in the main gate and they will be able to do their work faster.
Value 2 (Do more):
Globex will be inspired to develop the show more by these good results.
Metrics & Time target:
|
Metrics |
Target |
|
Fewer workers can fulfill the desires in the main gate and ticket counter |
During the show in November |
|
Beginning of earning money before the beginning of the show |
Before the start of RALS |
|
For the increase in income, contribution to ICV by 38% more |
After RALS show |
|
Starting with revenue income before the beginning of the show in November |
Before the start of RALS |
Scope Management Plan
Define Scope (Khan, 2006):
The main target of this project is to develop a web-based computerized ticket reserving system to permit those who visit the show to reserve their tickets online before the show begins in November. This will decrease the workload on the workers in the main gate and ticket counter. The system will be easily open to all devices.
Collect Requirements:
The personal identity proof for first time sign in, open to all devices, free from cyber-attack and a scanner ID for identification of customers should be contained.
In-Scope:
A scanner ID tag for the customer’s identification proof should be there. It should be open to all devices.
Out-of-Scope items/activities:
From upkeep of hardware to provide the support and usage need to be contained in this level.
Deliverables:
The stakeholder’s desires must be fulfilled with the delivery of an accurate, valid and project.
List of Resources:
|
Resource Name |
Notes (Value Based Management, 2016) |
Type |
Initials |
Max. Units |
Std. Rate |
Accrue At |
|
Executive Sponsor |
Responsible for the overall arrangement of funds whenever required |
Work |
ES |
100% |
$225.00/hr |
Prorated |
|
Project Manager |
Overall responsible for the completion of project & coordinate with the internal and external stakeholders |
Work |
PM |
100% |
$120.00/hr |
Prorated |
|
Web Developer |
Develop the web page for booking tickets |
Work |
WD |
100% |
$95.00/hr |
Prorated |
|
Expert Leader |
Overall responsible for the technical matters and implementation of the program |
Work |
EL |
100% |
$105.00/hr |
Prorated |
|
IT Supporter |
Design and Develop the system and database |
Work |
ITS |
100% |
$85.00/hr |
Prorated |
|
IT Security Team |
Design, develop and implement the security features for the system development |
Work |
ITST |
100% |
$70.00/hr |
Prorated |
|
Executive Stakeholders |
Responsible for the overall coordination of the stakeholders |
Work |
ES |
100% |
$80.00/hr |
Prorated |
|
Vendor |
Design, Develop and Implement the System & it’s hardware |
Work |
VEN |
100% |
$1,000.00/hr |
Prorated |
Local Area Network System for connecting all the hardware Printing facility with Internet connectivity Provide training facility & travel
Assumptions
- No difficulty needs to be there with the price range of the task.
- Resources have to be there for the duration of the project execution.
- For schooling the employees after the implementation of the online ticketing machine, they have to be well known.
Risk Analysis (ProjectEngineer, 2017)
|
RISK No. |
Description |
Probability |
Impact |
Product |
Rank |
Owner |
Response / Mitigation |
|
1 |
During initiation stage: unsuitably recognition of stakeholders |
4 |
4 |
16 |
2 |
Project Manager (PM) |
All the identified essentials with the co-workers should be discussed and continued |
|
2 |
During planning Stage: unsuitable project management could increase the time and work in it, which can further result in delay in project submission |
4 |
5 |
20 |
1 |
PM |
After completing the employee's conspicuous evidence they must be changed as necessities |
|
3 |
During execution stage: many problems may take place during the project execution if not managed properly |
3 |
3 |
9 |
4 |
PM |
All the stakeholders should be identified and the project work should be checked after every alteration |
|
4 |
During monitoring & controlling stage: increase in scope of work if stakeholders are not identified properly |
4 |
3 |
12 |
3 |
PM |
Scope checking method like expert study should be done in each level |
|
5 |
During close-out & evaluation stage: due to incomplete submission the project may get delayed |
2 |
2 |
4 |
5 |
PM |
the last conclusions of every stage should be submitted after the movement to diminished totaling up in the last level |
Quality Management Plan
Team’s Philosophy for Quality (International Organization for Standardization, 2015):
The meeting tries to save the specified benchmarks of the problem and normally meet the apparent and documented assoc iate's dreams. Every one of the dangers must be checked possibly to avoid any overwhelm of increase in time. All employees must focus on their work to save it from any kind of development.
Verification Activity:
|
Activity |
Target |
|
Client’s dreams are fulfilled |
3/April/2018 |
|
Project brought on time |
3/April/2018 |
|
The single spending on any work must now not overshoot the overall finances of the project |
3/April/2018 |
|
Recognition of risks and response configurations should be grabbed in every level |
3/April/2018 |
Validation Activity:
|
Activity |
Target |
|
Quality standards or rules meet |
3/April/2018 |
|
Basic things need to be affirmed against set standards or MOV |
3/April/2018 |
|
Before finishing each level need to be recommended in opposition to every benchmark criteria |
3/April/2018 |
Project Closure & Project Evaluation
- Annotated Bibliography is noted in Appendix below.
- Project Closure checklist:
Valued criteria earned mist should be maintained inside the project
Quality requirements need to satisfy
All the goals which can be of excessive interest ought to meet
Lessons found out have to be stated with the assignment group and Globex
- Project Evaluation:
Can more money be contributed to ICV?
Can the weight of labor at the employees in the price tag counter and safety gate be reduced?
Has the price ticket reserved begun earlier than the beginning of the show?
Will the complete income increase by 38% extra than the remaining year’s collection?
References
Hans, R. T. (2013). WORK BREAKDOWN STRUCTURE: A TOOL FOR SOFTWARE PROJECT SCOPE VERIFICATION. International Journal of Software Engineering & Applications (IJSEA), 4(4), 19-25.
International Organization for Standardization. (2015). Quality Management Principles. ISO Central Secretariat. Geneva, Switzerland: ISO.
Khan, A. (2006). Project Scope Management. Cost Engineering, 48(6), 12-16.
ProjectEngineer. (2017). Retrieved October 14, 2017, from Plan Risk Responses: https://www.projectengineer.net/knowledge-areas/project-risk/plan-risk-responses/
Smartsheet. (2017). All About Online Gantt Chart Software. Retrieved October 14, 2017, from https://www.smartsheet.com/all-about-online-gantt-chart-software-b
Thakur, S. (2011, April 4). How to Prepare a Milestones Report for a Project? Retrieved October 14, 2017, from https://www.brighthubpm.com: https://www.brighthubpm.com/templates-forms/116196-how-to-prepare-a-milestones-report-for-a-project/
Value Based Management. (2016). Agreeing on Roles and Responsibilities: Summary of RACI. Retrieved October 14, 2017, from https://www.valuebasedmanagement.net: https://www.valuebasedmanagement.net/methods_raci.html.
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