Epm5620 Project Management | Skills Assessment Answers
Part One:
MOV - Measurable Organisational Value
(This is the goal of the project and is utilised to define the value that your team project will bring to your client)
• Identify the desired area of impact - Rank the following areas in terms of importance: Strategy / Customer / Financial / Operational / Social
• With reference to your project, identify one or two of the following types of value:
- Better - is improving quality important to your client?
- Faster - does your client want to increase efficiency?
- Cheaper - is cutting costs important?
- Do more - does your client want to continue its growth?
• Determine the timeframe for achieving the MOV - ask yourselves, when do we want to achieve this target metric?
(Note: the MOV should inform everyone what the project will achieve, not how it will be achieved. It should also focus on the organisation, not on the technology that will be used to build or support the information system).
Part Two:
Define Scope and produce a Scope Management Plan
Define the scope of the project and detail how the scope will be managed.
Provide a list of Resources
Identify and detail the resources for the project using MS Project where appropriate, including:
- People (and their roles), plus any extra personnel that is required for the project.
- Technology - any hardware, network and software needs to support the team and your client.
- Facilities - where will most of the teamwork be situated?
- Other - for example, travel, training etc.
Part Three:
Using MS Project, develop a schedule using a high level Work Breakdown Structure (WBS). It should include:
- Milestones for each phase and deliverable
- This will tell everyone associated with the project that the phase or deliverable was completed satisfactorily.
- Activities / Tasks
- Define a set of activities / tasks that must be completed to produce each deliverable.
- Resource Assignments
- Assign people and resources to each individual activities.
- Estimates for Each Activity / Task
- Develop a time estimate for each task or activity to be completed.
Part Four:
Project Risk Analysis and Plan
- Document any assumptions you have made about the project
- Using the Risk Identification Framework as a basis, identify five risks to the project – one for each of the five phases of the methodology.
- Analyse these risks, assign a risk to an appropriate member, and describe a strategy for the management of each specific risk.
Part Five:
Quality Management Plan. It should include:
- A short statement that reflects your team’s philosophy or objective for ensuring that you deliver a quality system to your client.
- Develop and describe the following that your project team could implement to ensure quality;
- A set of verification activities
- A set of validation activities
Answers:
Part 1:
Team Name/ Team/ Description
|
Name of Project: “Riverina Agriculture and Lifestyle Digital Ticketing System” | |
|
Start Date |
December 10, 2009 |
|
Team Member |
Contact Details |
|
Mr Masa Green |
59734-2275 |
|
Mr Vidal Rickard |
49726-2468 |
|
Mr Moray Peralta |
24357-0505 |
|
Overview of the Project: The first show organized by the RALS was in the year and the show is held annually every year in the month of November. The community display and represents the local farmers, lifestyle products and the agricultural product suppliers. The number of audience for the show are increasing and hence the decision for the implementation of the digital ticketing system. | |
|
Project Description: The RALS committees are looking to implement a computer based system for the ticketing system that is currently being done manually. In the current system the tickets are being purchased at the gates in the system and this is causing various types of problems in the system. Hence, the company is looking to implement this digital ticket system for the benefit of the company. This would enable the company to implement digital tickets that would be increasing the efficiency of the system and also reduce the anomalies in the system. | |
Team Charter
Skills and Knowledge Inventory
|
Name of Member |
Role in the project |
Skills and knowledge |
|
Mr Masa Green |
Project Manager |
Leadership Qualities, Team management, Project management, Communication Skills |
|
Mr Vidal Rickard |
Business Analyst |
Analytic Skills, Logical Reasoning Skills, Risk Identification, Risk Mitigation |
|
Mr Moray Peralta |
Software developer |
Software Engineering, Database Knowledge, Technical Skills, Coding and Decoding |
Roles and Responsibility
|
Team Member Name |
Roles |
Responsibility |
|
Mr Masa Green |
Project Manager |
· Project management · Project Proposal · Project Monitoring · Project Closure |
|
Mr Vidal Rickard |
Business Analyst |
· Identification of project requirements · Analysis of the project design · Risk Management |
|
Mr Moray Peralta |
Software developer |
· System design · System Development · System analysis |
Team Communication
|
Team Member |
Location |
Meeting Times |
Ways of communication |
Information Stored/Documented |
|
Mr Masa Green |
Project Site |
10:00 am to 5 pm |
Face-to-face, phone, Email |
Stored in fax and mail |
|
Mr Vidal Rickard |
Project Site |
10:00 am to 5 pm |
Face-to-face, phone, Email |
Stored in fax and mail |
|
Mr Moray Peralta |
Project Site |
10:00 am to 5 pm |
Face-to-face, phone, Email |
Stored in fax and mail |
Signatures
|
Name |
Date |
Signature |
|
Mr Masa Green |
12/10/09 |
Magreen |
|
Mr Vidal Rickard |
12/10/09 |
vidal_rickard88 |
|
Mr Moray Peralta |
12/10/09 |
Morayperalt |
Part 2:
Learning Cycles
|
Time |
Phase of the Project |
Scribe |
Organizer |
Mode of communication |
|
Providing the idea of the project |
Project proposal |
Mr Vidal Rickard Mr Moray Peralta
|
Project manager |
Face-to-face, phone, Email |
|
Identifying the requirements of the project |
Project design |
Mr Masa Green Mr Moray Peralta
|
Business analyst |
Face-to-face, phone, Email |
|
Analysis of the design for the project |
Project design |
Mr Moray Peralta Mr Masa Green |
Business analyst |
Face-to-face, phone, Email |
|
Identification of the requirements of the project |
Project design |
Mr Masa Green Mr Vidal Rickard
|
Software developer |
Face-to-face, phone, Email |
|
Analysis of the implemented system |
Testing phase |
Mr Masa Green Mr Moray Peralta
|
Business analyst |
Face-to-face, phone, Email |
Part 3:
Stakeholders Identification
The identification of the significant stakeholders in the project is essential for the developing of the efficient communication plan while developing the rostering system project.
|
Stakeholders |
Role Description |
|
Owner of virtucon |
Provider of the project |
|
Owner of globex |
Client |
|
Staffs at virutcon |
Implementation of the system |
|
Staffs of globex |
Training for the system |
|
Customers of virtucon |
Benefitted by the system |
|
Customers of globex |
Use the system and also provide a feedback |
Communication Plan
|
Who |
What |
Why |
When |
How |
|
Business analyst |
Analysis of the system |
To keep the system updated and performing the monitoring processes. |
Whenever |
Face-to-face, phone, Email |
|
Software Developer |
Detection of the errors in the system |
For keeping the system error free and reducing the complexity of the system. |
Whenever required |
Face-to-face, phone, Email |
|
Project manager |
Managing the project |
This would improve the efficiency of the project |
At the start of the project and at the end of the project |
Face-to-face, phone, Email |
Part 4:
Project Closure
|
Project Name: |
RALS Digital Ticket System Development Project | |||
|
Project Manager: |
Mr Masa Green | |||
|
Start Date: |
10/12/09 |
End Date: |
4/30/10 | |
|
Acceptance Criteria |
Person Responsible |
Check if Achieved | ||
|
Identifying goals |
Project Manager |
| ||
|
Indentifying the functional and the non-functional requirements |
Business Analyst |
| ||
|
System development |
Software Developer |
| ||
|
Maintaining schedule |
Project Manager |
| ||
|
Marinating the WBS |
Project Manager |
| ||
|
Maintaining budget |
Project Manager |
| ||
|
Testing |
Software Developer |
| ||
|
Risk management |
Business Analyst |
| ||
|
Sign-off the members |
Project Manager |
| ||
Project Evaluation
|
Projects MOV |
Evaluation Process |
|
Financial value |
The project has to be completed within the budget |
|
Operational value |
The project has to be completed within the scheduled deadline |
|
Customer value |
The efficiency of the project has to be increased and they should receive positive feedback from them. |
|
Strategic Value |
The complexity of the system is too be reduced |
Part 5:
Reflection
I have been working as the project manager for the RALs project. The project involves the implementation of the digital ticket system. The project would make the system very efficient and would also reduce the complexity of the project. The project would also be benefitting the customers who are buying the tickets and also the companies that are having more efficient procedures for their systems. I as the project manager for this project have gained a lot of experience and also would be ready for more challenges and can take on more projects.
References
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