BSBADM502 Manage meetings
Assessment 1
Plan and prepare for a meeting
|
Meeting Requirements Form | |||
|
Chairperson |
Gareth Singh | ||
|
Department |
Product Development | ||
|
Meeting name |
New product development and Distribution channel | ||
|
Meeting details | |||
|
Date |
31/01/2017 |
Time |
9.30 – 14.30 |
|
Location |
Main office Board room |
Budget |
$500.00 |
|
Meeting format | |||
|
Purpose |
To get the creative ideas for new product development and proper distribution methods | ||
|
Agenda | |||
|
Participants |
Internal - Gareth Singh - Sarah Callis - Lee Zigomaris - Jack Macquarie - Peter McKenzie - Jonathan Redmond - Ruth Crabbe |
External - Marketing expert (Ace Consultants) | |
|
Speakers |
- Gareth Singh (Product Development Manager) - Marketing expert from Ace Consultants - Jack Macquarie (Distribution Manager) | ||
|
Seating arrangements |
Conference style | ||
|
Video or teleconference requirements |
None | ||
|
Supporting materials | |
|
Pre-reading |
- Procurement policy - Previous Minute of meeting about product development |
|
Meeting documentation |
- The current sales of each products - The preferred supplier list |
|
Equipment requirements |
Computer, projector, Slide presentation, Whiteboard and marker, Slide presentation, Handouts |
|
Hospitality requirements | |
|
Catering requirements |
- Coffee and tea - Sandwich - Soft Drink |
|
Accommodation requirements |
None |
|
Other requirements | |
|
Special needs of attendees |
- All attendees need to prepare the information of ideas to discuss - Distribution team need to prepare the information ofs proper distribution channel of new products |
|
Other organisational requirements for conducting meetings |
- The format of the document will follow organisational standards on creating minute document - All document should be follow the style guide of the company |
|
Applicable conventions for conducting meetings |
- According to Adept Owl Meetings Policy and Procedures |
|
Legal and ethical requirements for conducting meetings |
- Adept Owl Code of Conduct - Adept Owl Anti-discrimination Policy and Procedures - Adept Owl Privacy Policy |
|
Other specific requirements |
- The problems of existing products |
|
Meeting preparation action plan | |||
|
Meeting name: |
New product development and Distribution channel | ||
|
Meeting date: |
31/01/2017 | ||
|
Chairperson/host: |
Gareth Singh | ||
|
Action required |
By whom |
By when | |
|
Prepare budget for this meeting |
Gareth Singh |
19/01/2017 | |
|
Book the meeting room |
Sarah Callis |
20/01/2017 | |
|
Identify the attendees and notify them by email |
Lee Zigomaris |
21/01/2017 | |
|
Contact the Marketing expert from ACE Consultant |
Gareth Singh |
21/01/2017 | |
|
Develop and distribute the meeting agenda |
Sarah Callis |
22/01/2017 | |
|
Prepare all required documents and templates |
Sarah Callis |
25/01/2017 | |
|
Contact the catering providers |
Lee Zigomaris |
25/01/2017 | |
|
Prepare materials and equipment for meeting |
Lee Zigomaris |
25/01/2017 | |
|
Tell all attendees about the required action before meeting |
Gareth Singh |
25/01/2017 | |
|
Prepare spare of documents |
Sarah Callis |
28/01/2017 | |
Meeting Invitation
Dear all attendees,
Due to the company needs to increase sales and customers, we need to create new products to attract more customers. The below is the information for this meeting:
Meeting Name: New product development and Distribution channel
Meeting Date and Time: 31/01/2017 at 9.30 – 14.30 (with 1 hour for lunch and 10 minutes break)
Location: Main office Board room
Meeting purpose: To get the creative ideas for new product development and proper distribution methods
Pre-reading document: Procurement policy and Previous Minute of meeting about product development
Agenda items:
- Report on current sales of each products
- Report on which distribution channel is the most popular for last years
- Discuss about the problems of existing products
- The information about current marketing trends from ACE Consultants
- Discuss about the ideas of new product development
- Discuss about the idea of proper channel for distribution of new products
If I have update the information, I will inform you by email. If you have any question, please let me know.
Regards,
Gareth Singh
Product Development Manager
Adept Owl Games Company
42 Challenge Lane | RICHMOND VIC 3121
Ph: 03 9234 5678 | Fax: 03 9234 5679
website: www.adeptowl.com.au | email: G.Singh@adeptowl.com.au
Please consider the environment before printing this email.
This email and any attachments to it may be confidential and are intended solely for the use of the individual to whom it is addressed. Any views or opinions expressed are solely those of the author and do not necessarily represent those of [business name]. Please contact the sender if you believe you have received this email in error.
Meeting agenda
|
DATE: |
31/01/2017 |
MEETING TITLE: |
New product development and Distribution channel |
|
TIME: |
9.30-14.30 |
ATTENDEES: - Gareth Singh ((Product development Manager) - Sarah Callis (Product development team) - Lee Zigomaris (Product development team) - Jack Macquarie (Distribution Manager) - Peter McKenzie (Manufacturing Manager) - Jonathan Redmond (Sales manager) - Ruth Crabbe (General Manager of operations) - Market Expert (ACE Consultant) | |
|
LOCATION: |
Main office, Board room | ||
|
CHAIR: |
Gareth Singh | ||
|
MINUTE-TAKER: |
Sarah Callis | ||
Meeting preparation
|
PLEASE READ: |
Procurement policy Previous Minute of meeting about product development |
|
PLEASE BRING: |
Total product sales report Sales report for each products |
Meeting structure
|
ITEM |
TOPIC |
PRESENTER |
DURATION | |
|
1 |
Open meeting |
Chair |
3 mins | |
|
2 |
Objective of meeting |
Chair |
4 mins | |
|
3 |
Apologies |
Chair |
3 mins | |
|
4 |
Approve minutes of previous meeting |
Chair |
5 mins | |
|
5 |
Agenda items | |||
|
1 |
Sales report - Report on total sales - Report sales of each products from last year |
Jonathan Redmond |
15 mins | |
|
2 |
Distribution channel - Report the most popular from last year |
Jack Macquarie |
15 mins | |
|
3 |
BREAK |
10 mins | ||
|
4 |
Discussion - Discuss about the problems of existing products |
All attendees |
30 mins | |
|
5 |
LUNCH |
60 mins | ||
|
6 |
The information about current marketing trends |
ACE Consultants |
30 mins | |
|
7 |
Discuss the idea of new product development and proper channel for distribution |
All attendees |
45 mins | |
|
7 |
Any other business |
Interested parties |
10 mins | |
|
8 |
Arrange next meeting |
Chair |
8 mins | |
|
9 |
Close meeting |
Chair |
2 mins | |
Meeting minutes
|
DATE: |
31/01/2017 |
MEETING TITLE: |
New product development and Distribution channel |
|
TIME: |
9.30-14.30 |
ATTENDEES: - Gareth Singh ((Product development Manager) - Sarah Callis (Product development team) - Lee Zigomaris (Product development team) - Jack Macquarie (Distribution Manager) - Peter McKenzie (Manufacturing Manager) - Jonathan Redmond (Sales manager) - Market Expert (ACE Consultant) | |
|
LOCATION: |
Main office, Board room | ||
|
CHAIR: |
Gareth Singh | ||
|
MINUTE-TAKER: |
Sarah Callis | ||
Open meeting
|
OBJECTIVE OF MEETING: |
To get the creative ideas for new product development and proper distribution methods |
|
APOLOGIES: |
Ruth Crabbe (General Manager of operations) |
|
APPROVE MINUTES OF PREVIOUS MEETING |
- |
Action from previous meeting
|
ITEM |
TOPIC |
RESPONSIBLE |
DUE DATE |
|
1 |
- | ||
|
2 |
- |
Agenda
|
ITEM |
TOPIC |
PRESENTER |
DURATION |
|
1 |
Sales report - The total sales of last year is the best performance and make the high profits - The best sellers product is Monopoly that is 60% - The second is Scrabble that is 35% - The third is Family board game that is 20% |
Jonathan Redmond |
15 mins |
|
2 |
Distribution channel - The distribution channel that customers use the most is retail shop that is about 70% - The second channel is online store that is 30% |
Jack Macquarie |
15 mins |
|
3 |
Discussion - Some products are under quality from suppliers - Customers complain with Castle’s North board game - Some products are need to re-manufacture |
All attendees |
30 mins |
|
4 |
The information about current marketing trends - Current market trend is family board games that are developed for kids and adults to play together - The requirement of customers is need to play with family holidays, school night and weekends - Most importantly board games are an activity that pulls together the whole family and helps you pull the kids away from the TV and the computer |
ACE Consultants |
30 mins |
|
5 |
Discuss the idea of new product development and proper channel for distribution - The product should be family products that can let the family play together - Design monopoly that is always popular in a ways to attract more customers - We should increase sales on websites and advertise product online on Facebook or Twitter |
All attendees |
45 mins |
Any other business
|
TOPIC |
RAISED BY |
ACTION |
|
New products |
Peter McKenzie |
Contact the supplier who can consult and give the best price of development |
|
New product |
Product development manager |
Ask for getting approval from CEO about developing new products |
Next meeting
|
DATE: |
15/02/2017 |
ATTENDEES: - Gareth Singh ((Product development Manager) - Sarah Callis (Product development team) - Lee Zigomaris (Product development team) - Jack Macquarie (Distribution Manager) - Peter McKenzie (Manufacturing Manager) - Jonathan Redmond (Sales manager) - Ruth Crabbe (General Manager of operations) - Market Expert (ACE Consultant) |
|
TIME: |
9.30-14.30 | |
|
LOCATION: |
Main office, Board room | |
|
CHAIR: |
Gareth Singh | |
|
MINUTE- TAKER: |
Sarah Callis |
Close meeting
BSBADM502 Manage meetings Assessment 1
BSBADM502 Manage meetings Assessment 2
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