SITXWHS004 Assessment 1 Project

Unit(s) of Competency and Code(s)
SITXWHS004 Establish and maintain a work health and safety system
Assessment 1	Project

Performance Evidence

The purpose of this assessment is to assess your ability to complete tasks outlined in elements and

performance criteria of this unit in the context of the job role, and:

· establish and implement a complete work health and safety (WHS) system that covers the following components:

o adequate facilities for the welfare of employees

o appropriate management of incidents or accidents and notification to WHS government regulators

o availability of information, instructions, training and supervision that ensure employees’ health and safety

o safe:

§ machinery, equipment and materials

§ premises

§ provision of entrances and exits that are safe

§ systems of work

§ work environment

· develop comprehensive WHS system documents to support above system

· demonstrate management practices that must be established and maintained for compliance of above system with state or territory occupational health and safety (OHS) or WHS legislation.

Knowledge Evidence

The purpose of this assessment is to assess your underpinning knowledge required to complete the tasks outlined in elements and performance criteria of this unit, and:

· structure, characteristics and needs of the organisation that the WHS system must address

· objectives, components and comprehensive details of relevant state or territory OHS or WHS legislation:

o actions that must be taken for legal compliance

o employer responsibilities to provide a safe workplace

o requirement to consult, designated times for consultation and acceptable consultation mechanisms

o requirements for the use of WHS representatives and committees, and their roles and responsibilities

o designated times for hazard identification and categories of hazards that must be identified

o acceptable mechanisms for hazard identification, risk assessment and risk control

o requirements for record keeping and acceptable record keeping mechanisms

o requirement to provide information and training

o employee responsibilities to ensure safety of self, other workers and other people in the workplace

o employee responsibility to participate in WHS practices

· objectives, components and comprehensive details of WHS codes of practice and standards developed by industry or regulatory bodies

· ramifications of failure to observe OHS or WHS laws and codes of practice

· methods of receiving updated information on OHS or WHS laws and codes of practice

· components of WHS management systems

· considerations in the formulation of WHS policies and procedures:

o consultation

o emergencies

o evacuation of staff and customers

o handling chemicals and hazardous substances

o hazard identification and reporting

o incident and accident management and notification to WHS regulatory authorities

o incident and accident reporting by staff

o ongoing monitoring of risk control

o overall organisational approach to WHS

o participation of personnel in WHS management practices

o responsibilities of employees to ensure safety

o risk assessments and reporting

o safe work practices

o secure management of:

§ cash

§ documents

§ equipment

§ keys

§ people

· consultative processes:

o diary, whiteboard or suggestion box used by staff to report issues of concern

o fact sheets to fully inform personnel about WHS rights and responsibilities

o formal WHS representatives and committees

o formal meetings with agendas, minutes and action plans

o informal meetings with notes

o WHS discussions with employees during the course of each business day

o recording issues in a management diary

o regular staff meetings that involve WHS discussions

o seeking staff suggestions for content of WHS policies and procedures

o special staff meetings or workshops to specifically address WHS issues

o staff handbook containing WHS information

o surveys or questionnaires that invite staff feedback on WHS issues

· time requirements for hazard identification:

o when changes to the workplace are implemented:

§ before the premises are used for the first time

§ before and during the installation or alteration of any plant

§ before changes to work practices are introduced

o when any new information relating to health and safety risks becomes available

· approaches to assessing the effectiveness of WHS management systems:

o monitoring the ongoing effectiveness of risk control methods

o reviewing:

§ incidents, accidents or near misses

§ WHS reports

§ WHS statistics

· methods used by the specific industry sector and organisation to:

o conduct consultation when developing policies and procedures

o communicate WHS policies, procedures and safe working practices

o conduct ongoing WHS consultation

o evaluate the effectiveness of WHS management practices

· sources of assessment criteria for assessing risks:

o developed by external consultancy services

o outlined in Australian standards

o self-determined for the organisation as part of a WHS management system

o suggested by industry associations for use by member businesses

· WHS information:

o consultative arrangements for WHS

o employee roles and responsibilities in WHS management practices

o legal obligations and ramifications of failure to comply

o location of first aid kit and emergency evacuation plan

o WHS training information and updates

o policies:

§ overall approach of organisation to WHS

§ participation of personnel in WHS management practices

§ responsibilities of employees to ensure safety

o procedures

o specific risk control measures relevant to the workplace

o specific regulations and codes of practice

o use of:

§ hazard identification reporting documents

§ risk assessment template documents

· formats for and inclusions of:

o policies and procedures

o WHS templates for hazard identification and risk assessment

o incident, accidents, or near miss reports

o reports that document the evaluation of systems and required changes

o WHS record keeping systems

· WHS record requirements:

o consultation:

§ diaries of meetings

§ agendas for and minutes of meetings

§ committee members

§ consultation decisions and follow up actions

o hazard identification

o incident or accident notifications to WHS regulatory authorities

o incident, accident, and near miss reports and related statistics

o policies and procedures

o risk assessments

o risk control actions

o training plans

o training undertaken.

Place/Location where assessment will be conducted including timeframes

RTO to complete

Resource Requirements

Refer to the Assessment conditions attached to the Futura Group Mapping Document located in the teacher support tools folder or the “Assessment Conditions” for this unit in the SIT 1.0 Training Package.

For this assessment access to the following resources are essential:

· access to a computer

· internet access

· relevant state or territory WHS legislation

· current plain English regulatory documents distributed by the local WHS government regulator

· codes of practice and standards issued by regulatory authorities or industry groups

· WHS information and business management manuals issued by industry associations or commercial publishers

· current commercial policies and procedures, and hazard identification and risk assessment template documents

· a team in a workplace or simulated environment for which the WHS system is developed.

Instructions for assessment including WHS requirements

For the purpose of this project you are required to select your workplace or a simulated operation with staff (colleagues) relevant to your training as negotiated with or instructed by your trainer or teacher.

You are required to develop a complete WHS system for the chosen organisation, addressing all criteria outlined below. For this purpose you will be required to consult with colleagues to identify existing work place processes, WHS processes and procedures in order to develop the actual WHS system. All evidence of consultation must be documented, including names, dates and details discussed and attached to this project.

The Marking criteria below provide a reference for essential key criteria to be addressed and included in your work. Your trainer may vary this as relevant to the workplace context and organisational requirements.

Assessment 1

Your work may be submitted electronically or as instructed by your trainer or teacher. Where links are provided you are encouraged to access these to explore supporting information and aids provided.

All sources you access and use for the purpose of developing this WHS system, must be listed and referenced.

Provide an overview of the activities carried out by your organisation. Include a statement for the structure, characteristics and needs of the organisation.

Access the state legislation relevant to your state of training and the Safework website and identify the legislation that applies to the organisation.

Identify the relevant model Codes of Practice that apply for the organisation, for example Manual Handling; Managing the Work Environment and Facilities; Consultation etc.

Consult with your colleagues and identify:

Adequacy of facilities for employees
Issues with work environment
Existing arrangements for consulting
Issues with machinery, equipment or materials
Incidents or accidents which have occurred
Known or identified issues with training
Provisions for security emergency procedures in place

Based on the information you have identified relevant to your organisation in Questions 1 and 4, , develop a complete WHS system which includes all the required policies and procedures (examples can be found here: http://www.qha.org.au/whs-management-system.html) and relevant templates for all activities and legal requirements for the organisation including: (For templates visit: link also provides a WHS manual template)

actions that must be taken for legal compliance
accident and incidents incl. reporting requirements and provisions
employer responsibilities to provide a safe workplace
employee responsibilities
requirement to consult, designated times for consultation and acceptable consultation mechanisms
requirements for the use of work health and safety representatives and committees, and their roles and responsibilities
training requirements for each policy and procedure you have developed and detail how you will ensure training can be effectively facilitated – this needs to include a training plan outline.
hazard identification and risk assessment provisions
designated times for hazard identification and categories of hazards that must be identified
acceptable mechanisms for hazard identification, risk assessment and risk control
requirements for record keeping and acceptable record keeping mechanisms

Develop a hazard identification and risk assessment template and attach instructions with examples how this is to be effectively used.

Select 3 job roles (1 must be for a manager or supervisor) relevant to your area of work in the organisation, and write a job description which clearly defines the health and safety responsibilities for each job role.

Develop a master register which details all policies and procedures including legal reporting documents and include a proposed mechanism to ensure the system remains up-to-date and can be used to effectively monitor the organisations procedures and update these as required.

Provide an overview including an action plan how you will evaluate the effectiveness of the organisational WHS system you have developed including:

Provisions for assessing and maintaining ongoing compliance including a detailed checklist which references each policy and procedure you have developed.
Consultation and feedback mechanisms involving a range of personnel
Assessing the effectiveness of WHS management practices and amendments as a result where required.

Depending on the size and nature of your organisation, provide an overview of physical and HR costs required to implement and manage your WHS system (in Table Format). Consider requirements for equipment, PPE, staff attendance for consultation and risk assessment and training identified.

Prepare a plan with key notes to present the completed Work Health and safety system to your colleagues in readiness for implementation. This document will form the basis for Assessment 2 – Presentation and Implementation of WHS system. Your presentation plan should have provisions to document feedback for each component of the WHS system you will receive during this presentation

	Developing a WHS System
	Marking Criteria	1.Attempt		2.Attempt		3.Attempt
		S	NYS	S	NYS	S	NYS	Comments
1.	Provides and overview of the organisational activities
	Provides a statement for structure within the organisation
	The characteristics and needs of the organisation are outlined
2.	The relevant state legislation is accessed
	The legislation relevant to the workplace activities is identified

3.	The model codes of practice relevant of the organisational activities are identified
4.	Provides evidence of consultation occurred with colleagues which outlines the current provisions in the organisation for: 1. Adequacy of facilities for employees 2. Issues with work environment 3. Existing arrangements for consulting 4. Issues with machinery, equipment or materials 5. Incidents or accidents which have occurred 6. Known or identified issues with training 7. Provisions for security emergency procedures in place Other:
5.	Provides a comprehensive WHS plan
5.	The WHS plan includes – Examples: 1. Work Health and Safety Policy 2. Planning, Review and Evaluation 3. Hazard Identification, Assessment and Management 4. Training and Supervision 5. Incident Reporting, Recording and Investigation 6. Consultation and Participation 7. Emergency Planning and Readiness 8. Record Management
5.	1. The WHS Plan includes a complete set of procedures – Examples 2. Health and Safety 3. Risk Management 4. Hazard Reporting 5. Induction 6. Training and Qualifications 7. Injury and Incident Reporting and Investigation 8. Personal Protective Equipment 9. Consultation 10. Emergency procedures ð Workers ð Customers ð Bomb ð Fire ð Hold-up ð Evacuation 11. Security ð Equipment ð Stock ð Keys ð Documents 13. Plant Register and Maintenance 14. Workplace Inspection Procedures 15. Issue Resolution
6.	Develops or provides a complete hazard identification and risk assessment template
	The template provides sufficient, simple instructions for use
7.	Provides 3 complete job descriptions which outline detailed WHS responsibilities
	1 job role provides for a manager or supervisor position and reflects WHS responsibilities accordingly.
8.	Provides a master register
	The master register provides for details, changes, dates and versions for all: ð Policies ð Procedures ð Forms
9.	Provides an overview with action plan for the evaluation of effectiveness of the WHS system
	The evaluation strategy includes Provisions for assessing and maintaining ongoing compliance
	The evaluation strategy includes consultation and feedback mechanisms involving a range of personnel
	The evaluation strategy includes assessment of effective WHS management practices and amendments as a result where required.
10.	Provides an indicative overview of costs for Physical and HR to implement and manage WHS system
	The cost/calculations consider: Time and Wages PPE Potential cost of 3 rd party advice/consultation Other
11.	Provides a presentation plan for the WHS system developed with provisions to document feedback
	The presentation plan addresses the key aspects and inclusions in the WHS system
	The presentation plan follows a logical sequence for presentation.

	List additional criteria as relevant

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