Fundamentals of project management
1. INSTRUCTIONS:
Read the case scenario below and complete the instruction according to the criteria and structure provided.
Your organisation is currently building a new training room and you have been asked to report on this project within your department.
- Use the framework below to analyse and report on how the project is being run.
- Evaluate and report on the following in your organisation.
- Introduction
A detailed introduction that provides the background to the project, the environment, and the industry the organisation operates in.
- Project initiation
- What was the need, opportunity or problem that the project had to address?
- Who are the stakeholders in the project?
- How was the project selected?
- Draw a project charter.
- Draw an RFP and a statement of work.
- Project scope
- Define the project scope.
- Provide a scope statement.
- Project quality
- Discuss project quality planning.
- Discuss the finding of the following possible or actual costs associated with the following:
- Cost of poor quality.
- Cost of quality.
- Cost of doing nothing different.
- Work breakdown structure
- Draw a WBS of at least 4 levels.
- Gantt chart
- Draw a Gantt chart and indicate the major milestones of the project.
- Project communication
- Prepare the project communication plan.
- Project risk
- Carry out a risk assessment plan and contingency plan.
BEFORE SUBMITTING YOUR DOCUMENT FOR ASSESSMENT:
Review you answers to ensure that you have addressed all aspects asked for in the questions and instructions.
2. Marking guideline
Broad area of focus |
Specific area of focus |
Mark allocation |
1) Introduction |
The introduction is aligned to the intended project and introduced to the department. |
10 |
2)Project initiation |
What was the need, opportunity or problem that the project had to address? |
10 |
Who are the stakeholders in the project? |
5 | |
Draw a project charter. |
10 | |
Draw an RFP and a statement of work |
5 | |
3)Project scope |
Define the project scope. |
3 |
Provide a scope statement. |
2 | |
4)Project Quality |
Discuss the project quality planning. |
5 |
Discuss the finding of the following possible or actual costs associated with the following: | ||
Cost of poor quality. |
5 | |
Cost of quality. |
5 | |
Cost of doing nothing different. |
5 | |
5)Work Breakdown structure |
Draw a WBS of at least 4 levels. |
5 |
6)Gantt Chart |
Draw a Gantt chart and indicate the major milestones of the project. |
10 |
7)Project Communication |
Prepare the project communication plan. |
5 |
8)Project Risk |
Carry out a risk assessment plan and contingency plan. |
15 |
Total |
100 |